MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
MEETING HELD ON JUNE 10, 2014
Vice-Chairman Clark Henderson called the meeting to order in the absence of Chairman Authur James Nance, with Commissioners Wallace Mathis, Sam Farrow, and Larry Felton in attendance. Others present were County Administrator Tom Patton, County Attorney Rick Lawson, Finance Director Sherrie Leverett, and Clerk Linda Finch. Sheriff Billy Hancock gave the invocation, and Administrator Patton led the audience in the Pledge of Allegiance to the Flag of the United States of America. Vice-Chairman Henderson welcomed all in attendance.
Motion was made by Mr. Felton to approve the May 13, 2014 regular meeting minutes, seconded by Mr. Mathis, motion carried unanimously.
SHERIFF HANCOCK REPORT
Sheriff Hancock reported that they have made one arrest and looking for a second person in several thief’s in the community last week, plus they have recovered about $25,000 worth of merchandise from these thief’s. They served 180 warrants, 165 civil papers, and transported 90 prisoners to and from different locations. In the traffic division, they worked 26 accidents, 710 citation’s written with an estimated income from the fines at $161,361; also there were 35 citation’s written in the City of Arabi, one DUI, and 9 drug arrests. They housed approximately 70 federal inmates last month with estimated income of $83,328. He advised they picked up 40 animals with 34 went to the animal shelter. They have secured the market contract; the state will furnish $22,000, which is $8,000 less than a couple of years past, but we negotiated cutting the hours of security as they will start June 15 and stop August 15. Also, the hospital has decided not to continue service in Arabi, and Mayor Huckaby has asked the Sheriff’s Department about using this facility in Arabi, so they are going to open up a south precinct. He advised that tomorrow at 1:15 p.m. they are going to unveil this precinct for the county so deputies can stop and do reports, etc. The building will be at no cost to the county, and we will have some very minimal utilities. He thinks this is a win-win for everybody.
ADOPT THE RESOLUTION OF GREATER CRISP COMPREHENSIVE PLAN 2015-2019
Administrator Patton reported that we have been working on the comprehensive plan for the last six months, and the plan is a requirement by the state. It has gone to River Valley Regional Commission, they have approved the plan, and this is the resolution to adopt the Greater Crisp Comprehensive Plan. He read the resolution. Motion was made by Mr. Mathis to adopt the Resolution of Adoption Greater Crisp Comprehensive Plan 2015-2019, seconded by Mr. Felton, motion carried unanimously.
ADOPT RESOLUTION RECOGNIZING THE CRISP ACADEMY WILDCAT BASEBALL TEAM
Administrator Patton read the Resolution Recognizing the Crisp Academy Wildcat Baseball Team as they finished runner-up in State Class A and acknowledge the talents of Jeff McKinney, Jake Smith, James Wessel, Greyson Farrow, and Matt White along with the 2014 Crisp Academy Baseball Team and Head Coach Tim Harris for their outstanding season of play. Vice-Chairman Henderson and Commissioners congratulated them for the good job they have done. Coach Harris stated that it was a total team effort, and thanked the commissioners for the resolution. By common consent, Commissioners approved the Resolution Recognizing the Crisp Academy Wildcat Baseball team.
ADOPT RESOLUTION IN HONOR OF HARVEY SIMPSON
Administrator Patton read a Resolution in Honor of Harvey Simpson recognizing the contributions that he has made during the last six decades, the last forty eight and one half years here, as he has become the voice of sports for this community, and expressed their gratitude for the loyal service and dedication of Mr. Simpson as an honorable long time citizen of Crisp County and the sports writing community. Vice-Chairman Henderson thanked him for the dedicated service and loyalty he has been to the county and community. Commissioner Mathis stated that Mr. Simpson means a lot to this community and we want him to know it. Commissioners Felton stated that he looked forward to seeing him come to the recreation ball games, being there for the kids as he is a good sports writer, and he appreciates that. By common consent, Commissioners approved the Resolution in Honor of Harvey Simpson.
APPROVE WATER RATE INCREASE
Mrs. Leverett reported that as part of trying to balance this year’s budget, they are going to need a rate increase in the water fund. The water fund is an enterprise fund and is required to fund itself, and the rate increase that they are proposing is $2.00 per month on all residential and small commercial services on the basic charge. She advised that this increase will generate approximately $30,000 that is needed to balance the water fund budget for FY2015, and these rates are still lower than comparable water funds. Motion was made by Mr. Mathis to adopt the proposed water rate increase to keep the water fund solid to begin July 1, 2014, seconded by Mr. Farrow, motion carried unanimously.
Mrs. Leverett reported that in the General and three major Special Revenue Funds combined, monthly revenues were $804,018 and monthly expenditures at $1,043,367 bringing YTD numbers to $13.6 million in revenues and $13.3 million in expenditures providing positive 2% revenue over expenditure balance of $307,265 at the end of May. In the Water Fund, we recorded monthly revenues of $42,771; YTD $493,146. May expenditures totaled $36,735; YTD, $439,316 leaving the Water Fund with a net income of $53,830. Customer usage billed for the month was 5,092,000 gallons, and the USDA Bonds are current at $1.5 million. In the Landfill Fund, we show $123,035 in accrued monthly revenue; $1.2 million year to date; $91,647 in monthly expenses; $1.2 million year to date leaving the landfill fund virtually breaking even with a small net income of $6,536. The total tonnage received for the month of May was 5007.84. This is up by over 1,000 tons from this time last year. Most of this increase was delivered by the City of Cordele under their C&D annual allotment. Approximately 38% of that was delivered under the Advanced Environmental commercial contract and 10% under the residential contract. The GEFA Loans are current at $4.4 million. The cash on hand report shows we ended the month with $5.5 million in the General and Special Revenue Funds,$2.8 million in the proprietary funds, and $7.8 million in the SPLOST & TSPLOST funds giving us a county wide total at 05/31/14 of just under $16 million. For the 2000 SPLOST Issue, we have spent $17.4 million of the $17.6 million collected, leaving us with $230,643 under the original budget, to complete the various projects associated with this issue. For the 2005 SPLOST Issue, total collections remain at $24.7 million. To date we have total expenditures of $20.2 million leaving us with $4.4 million to complete the projects included in this issue. The 2011 SPLOST, Distribution no. 28, received in May representing April retail sales, in the amount of $326,729.51 is up, just over 2%, from a year ago. To date we have collected $9.2 million in revenue under this issue and expended $8.1 million. Projects benefiting for the month of May from all SPLOST Funds were County Roads, County Buildings, E-911, Public Works, the Darton Project and the cities of Arabi and Cordele. Regarding the L.O.S.T. distributions, this month’s receipt of $156,805.39 came in 2.1% more than May of 2013. In the CDBG Revolving Loan Fund monthly report, we ended the month with a total outstanding balance of $2.1 million for all these accounts. The final report included is the revenues by fund and expenditures by department preliminary report for the nine-month period of July 2013 through May 2014. Overall, the preliminary numbers indicate the General Fund and Special Revenue Funds at 84%, the Water Fund at 79% and the Landfill Fund at 89%. She advised that they have a copy of an advertisement that was sent to the local paper as required by DCA to have the closeout public hearing on the CDBG 2010. They have set a public hearing for Monday, June 16, 2014 at 10:00 a.m. in the Commissioners meeting room. The project is completed and all the grant funds eligible have been drawn down; there was a small balance that we did not use, and it has been returned to DCA. She also advised that in accordance with the contract, they have issued the first 25 citations on non-compliance on the curbside garbage pickup, and they have another list that have been sent letters that they are on the pending citation list.
Administrator Patton reported that 1) he attended several meetings and events last month; 2) He is working with Norfolk Southern Railway to resolve the flooding issue in the Cedar Creek Subdivision area. We are working on a formal request to Norfolk Southern Cooperate Headquarters for assistance in putting in adequate piping under the rail bed to drain in a more affiant manner; 3) He attended the ribbon cutting to kick off the Watermelon Festival and a dedication ceremony for Jean Burnette; 4) He attended Darton College progress meetings. The project is on time and on costs. We will work with the City on the demolition of the buildings on Wall Street. Because of rain delays and the need to work on our roads, we don’t expect to begin our portion of the demo for another two weeks; 5) He met with our consulting engineers to correct issues found at the Landfill. We are making progress with most of the issues at the landfill. The weather has hindered us with completion of some of the issues. The drop-off containers have been moved to the inside of the landfill by the bailer building and has been approved by EPD. The Pay as you Throw is based on the $35.75 per ton and comes to about 2 cents a pound. Payment is made at the scale house as you leave; 6) He completed the final review and recommended changes to the Comprehensive Plan and will be presented at the June meeting for approval;7) He worked on a balanced budget for FY15. It will be presented at the public hearing at the June meeting; 8) He attended the ribbon cutting and unveiling of the new murals at the Military Museum, Veteran’s State Park; and 9) He met with District DOT to go over the Draft FY 2015-2018 State Transportation Improvement Program (STIP).
LARRY FELTON’S COMMENT
Commissioner Felton advised that he would like to see the county take over the A.S. Clark School from the school board as some citizens have talked to him about it and he wants them to know he is working on this.
PUBLIC HEARING – FY 2015 PROPOSED BUDGET
Mrs. Leverett reported that it is required by law that we hold a public hearing on the budget; it has been properly advertised for 10:00 this morning. Vice-Chairman Henderson opened the public hearing to discuss the FY 2015 proposed budget. She advised that they have managed through cooperation to present today a budget that is balanced, and at this time it does not include a tax increase. The General Fund is set at $12,319.134, Law Library Fund at $50,000, Jail Maintenance Fund at $214,000, D.A.T.E. Fund at $30,000, E-911 Fund at $793,595, Special Service District at $1,519,394, Hotel/Motel Tax Fund at $13,000, 2000 SPLOST Fund at $530,000, 2005 SPLOST Fund at $455,000, 2011 SPLOST Fund at $3,804,000, TSPLOST at $716,955, Water Fund at $575,559, Landfill Fund at $1,313,696, and the CDBG Revolving Loan Fund at $18,200, making the county-wide proposed budget at $22,352,593, which is an increase of $101,204 from last year’s budget. Vice-Chairman asked if anyone from the public would like to make any comments regarding the budget. Herbert Gladdin wanted to know if there was a copy of the proposed budget available to the public. Mrs. Leverett advised that she has a couple with her and more in her office. She stated that the budget is available to any citizen, and they can come by her office and pick one up. Dennis Fraser stated that it sounds like if these figures are accurate, y’all are trying to do right to the citizens by holding the taxes down. He asked if the budget will be on the web page, and Mrs. Leverett advised it would not be on the web page until it is adopted. There were no other comments. Vice-Chairman Henderson closed the public hearing. Motion was made by Mr. Farrow to close the public hearing, seconded by Mr. Mathis, motion carried unanimously.
SET PUBLIC HEARING DATE FOR 2015 BUDGET ADOPTION
By common consent, commissioners set the date for the formal adoption of the FY 2015 Budget for June 27, 2014 at 10:00 a.m. in the Commissioners Board Room, Room 305.
ADOPT RESOLUTION RECOGNIZING THE CRISP COUNTY HIGH SCHOOL BASEBALL TEAM
Administrator Patton read the Resolution Recognizing the Crisp County High School Baseball Team, commending their team for going deeper into the playoff’s than any Cougar team in program history since 1961, their fourth straight Region Championship, and finished ranked #2 in the State in Class AAAA and #18 in the State overall. Vice-Chairman Henderson and Commissioners congratulated the team and coaches for their outstanding season. Sheriff Hancock advised that Coach Pate was selected as Region Coach of the Year, coached the All-Star Team for our region this year, plus he also made his 300th win this year. Coach Pate thanked the Commissioners. By common consent, Commissioners adopted the Resolution Recognizing the Crisp County High School Baseball Team.
GO INTO EXECUTIVE SESSION
Motion was made by Mr. Farrow to go into Executive Session to discuss potential litigation, personnel, and real estate, seconded by Mr. Felton, motion carried unanimously.
COME OUT OF EXECUTIVE SESSION
Motion was made by Mr. Mathis to come out of Executive Session, seconded by Mr. Farrow, motion carried unanimously.
APPOINT JEROME OUTLAW TO THE HOSPITAL AUTHORITY OF CRISP COUNTY
Motion was made by Mr. Mathis to appoint Jerome Outlaw to the Hospital Authority of Crisp County to fill the unexpired term of Craig Cotton, term ending December 31, 2014, seconded by Mr. Felton, motion carried unanimously.
REAPPOINT ANNE GREENE TO THE DFACS BOARD
Motion was made by Mr. Mathis to reappoint Anne Greene to the Crisp County Board of Family and Children Services Board, term expiring June 30, 2019, seconded by Mr. Farrow, motion carried unanimously.
APPOINT MICHAEL POMIRKO TO THE CORDELE-CRISP TROURISM COMMITTEE
Motion was made by Mr. Mathis to appoint Michael Pomirko to the Cordele-Crisp Tourism Committee, term expiring June 30, 2017, seconded by Mr. Felton, motion carried unanimously.
Motion was made by Mr. Farrow to adjourn the meeting at 12:12 p.m., seconded by Mr. Felton, motion carried unanimously.
Tom Patton, Administrator
Authur James Nance, Chairman
&nbsp;&nbsp;&copy; Crisp County Board of Commissioners