MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
MEETING HELD ON JANUARY 14, 2014
Chairman A. James Nance called the meeting to order at 9:00 a.m., with Commissioners Wallace Mathis, Clark Henderson, Sam Farrow, and Larry Felton in attendance. Others present were County Administrator Tom Patton, County Attorney Rick Lawson, Finance Director Sherrie Leverett, and Clerk Linda Finch. Rev. Ronnie Duncan, pastor of Wenona Baptist Church gave the invocation, and Administrator Patton led the audience in the Pledge of Allegiance to the Flag of the United States of America. Chairman Nance welcomed all in attendance.
AUTHUR JAMES NANCE ELECTED AS CHAIRMAN FOR 2014
Administrator Patton opened the floor for nominations of Chairman of the Board of Commissioners for 2014. Mr. Henderson nominated A. James Nance, Mr. Farrow nominated Wallace Mathis; there were no other nominations so Administrator Patton declared the nominations closed. Administrator Patton asked for all in favor of Mr. Nance as the Chairman of the Board of Commissioners and Mr. Henderson, Mr. Felton, and Mr. Nance voted in favor of Mr. Nance. Administrator Patton asked for all in favor of Mr. Mathis as Chairman of the Board of Commissioners, and Mr. Farrow and Mr. Mathis voted in favor of Mr. Mathis. Administrator Patton declared that Mr. Nance by majority vote is elected as Chairman of the Board of Commissioners for 2014.
CLARK HENDERSON ELECTED AS VICE-CHAIRMAN FOR 2014
Chairman Nance opened the floor for nominations of Vice-Chairman of the Board of Commissioners for 2014. Mr. Felton nominated Clark Henderson, Mr. Farrow nominated Wallace Mathis; there were no other nominations so Chairman Nance declared the nominations closed. Chairman Nance asked for all in favor of Mr. Henderson as Vice-Chairman of the Board of Commissioners, and Mr. Felton, Mr. Henderson, and Mr. Nance voted in favor of Mr. Henderson. Chairman Nance asked for all in favor of Mr. Mathis as Vice-Chairman of the Board of Commissioners, and Mr. Farrow and Mr. Mathis voted in favor of Mr. Mathis. Chairman Nance declared that Mr. Henderson by majority vote is elected as Vice-Chairman of the Board of Commissioners for 2014.
TERRY MILLER WITH SAMS SHORTLINE
Terry Miller, new manager of Sams Shortline Excursion Train, stated that he is new to the state park system as his background is in media and communications and has worked in Macon, Ga.; he did grow up in south Georgia so it will be great to be back with family. He has been here since September and took the office January 1, 2014. He advised that they have an exciting season kicking off January 25th with their first train ride, and they will be running more train routes from downtown Cordele this year. They do have some exciting events that they are planning for the year, and he is looking forward to a great year. Commissioners thanked him for coming and introducing himself.
APPROVE DECEMBER MINUTES
Motion was made by Mr. Farrow to approve the minutes of the December 10, 2013 meeting, seconded by Mr. Henderson, motion carried unanimously.
CHARLES HARDEMAN COMMENTS
Charles Hardeman stated that after the first of the year the county was going to start a tipping fee if you brought garbage to the landfill, and he wants to know how much the fee will be. Chairman Nance stated that the commissioners have not adopted any fees yet but we have had some discussions about this. He advised that we have citizens from other counties using this dumpster, and that is why we will be doing something in the near future. Administrator Patton advised that it will be moved on the inside of the fence at the landfill but that requires a minor modification to our landfill permit, and our engineer is working on getting that done as it has to be approved by EPD.
ADOPT RESOLUTION COMMENDING ACCG ON ITS CENTENNIAL
Administrator Patton read the Resolution Commending the Association County Commissioners of Georgia (ACCG) on the Occasion of its Centennial. The resolution stated that ACCG was founded in 1914 and has served with integrity and distinction as the respected legislative advocate for and voice of Georgia's 159 counties and Crisp County commends ACCG for 100 years of outstanding dedicated support of all counties and citizens of Georgia. Motion was made by Mr. Mathis to adopt the Resolution Commending the Association County Commissioners of Georgia on the Occasion of its Centennial, seconded by Mr. Henderson, motion carried unanimously.
APPOINT COUNTY AND LANDFILL ATTORNEYS
Motion was made by Mr. Mathis to appoint Rick Lawson as the county's attorney and Charles Jones as the county's landfill attorney for 2014, seconded by Mr. Farrow, motion carried unanimously.
APPOINTMENTS TO THE CRISP COUNTY POWER COMMISSION
Chairman Nance appointed Wallace Mathis, Clark Henderson, and himself to serve as voting members to the Crisp County Power Commission from January 1, 2014 through June 30, 2014.
APPOINTMENTS TO VARIOUS BOARDS
Chairman Nance appointed the following county commission committees for 2014: Chamber of Commerce representative will be Mr. Mathis with Mr. Henderson serving as an alternate; Mr. Felton and Mr. Mathis will be appointed to the Crisp-Sumter Joint Development Authority; Mr. Henderson and Mr. Mathis will serve on the Mid South RC&D Council; Train Authority will be Mr. Mathis and Mr. Farrow; Landfill Committee will be Mr. Felton and Mr. Farrow; Water System Committee will be Mr. Nance and Mr. Mathis; Public Safety Committee will be Mr. Felton and Mr. Mathis; Public Works Committee will be Mr. Henderson and Mr. Felton; Crisp County Community Council will be Clark Henderson; Crisp County Planning Committee will be Mr. Farrow and Mr. Nance; Finance Committee will be Mr. Mathis, and Mr. Henderson; and Stormwater Mitigation Advisory Committee will be Mr. Farrow.
RATIFY PROBATION SERVICES AGREEMENT
Administrator Patton reported that Chairman Nance actually signed this agreement before the meeting so we need to ratify it in the meeting for probation/parole services for the Probate Court. Motion was made by Mr. Henderson to ratify the probation services agreement, seconded by Mr. Mathis, motion carried unanimously.
ADOPT RESOLUTION FIXING AND ORDERING THE PUBLICATION OF QUALIFICATION FEES
Administrator Patton reported that the qualifying fees presented has been determined using a formula set by the state, which is 3% of base salary. It is the responsibility of the commissioners to officially set these fees by resolution. He advised that currently the General Primary Election is scheduled for July 15, 2014, with qualifying period between April 28th and May 2nd, 2014; however, the General Assembly has a proposal before them to change these dates, and should this happen the qualifying dates will also be adjusted. Those dates are for the General Primary to be held on May 20, 2014, with qualifying period between March 3rd and March 7th, 2014. The General Election will be held on November 4, 2014. Chairman Nance read the Resolution setting the qualifying fees for District 1, Post 2, and District 2, Post 1 Board of Commissioners at $360.00 each, and setting the qualifying fees for West Crisp District and City of Cordele District Board of Education at $90.00 each. Motion was made by Mr. Mathis to adopt the Resolution Fixing and Ordering the Publication of Qualification Fees, seconded by Mr. Felton, motion carried unanimously.
Mrs. Leverett reported that combined the County's General and three major Special Revenue Funds reporting December revenues received at $2.8 million and expenditures at $1,154,230. Although expenditures continue to exceed revenues at this time, the updated Year to date totals of $7.3 million in revenue and $7.6 million in expenditures reduce our net short fall down to -2% at 12/31/13. For the month of December, the Water Fund recorded monthly revenues of $40,935 and expenditures of $36,686; YTD revenues of $270,558 and YTD expenditures of $233,018, leaving the Water Fund with a small net gain after at 12/31/13 of $37,539. Water consumption billed for the month was 4,213,000 gallons and the USDA Bonds are current at $1.5 million. In the Landfill Fund, we are reporting accrued revenue for the month of December at $126,132 and accrued expenses of $121,302 bringing year to date totals to $665,767 in accrued revenue and $687,664 in expenses leaving us with a net loss of -$21,897 in the landfill fund. The total tonnage received for the month of December was 4800.95 tons. Approximately 27% of that was received from Advanced under their commercial contract and 12% under the residential contract. The GEFA loans are current at $4.5 million and for the first time this year our current monthly average exceeds the previous year by just over 100 tons. For the cash report, the General Fund and special revenue funds combined are reporting cash on hand of $6.3 million; the proprietary funds $2.4 million and the SPLOST funds $8.7 million, leaving us with a County Wide total at 12/31/13 of $17.5 million. Of that amount over $10.0 million is reserved or restricted for special uses and/or projects. As of this report, we have received about 50% of the CY AVT revenue projections. In the 2000 SPLOST Issue report, as of December 31, 2013 we have spent $16.6 million leaving us with just over $1.0 million to complete the various projects associated with this issue. For the 2005 SPLOST issue report, total expenditures to date of $19.7 million leave us with just over $5.0 million to complete the projects budgeted under this issue. For the 2011 SPLOST Issue report, Distribution no. 23 in the amount of $300,736.59 representing November retail sales is down about 7% from December, 2012 and 4% from last month. It does bring the issue to date collections to $7.6 million but drops the monthly average down to $331,943.49. To date, we have expended $6.6 million. Following that is the detail list of all the SPLOST expenditures for the month of December. We spent $457,396 in SPLOST dollars during the month. Projects benefiting were the Crisp County Airport, Crisp County Recreation, Crisp County E911, Crisp County Public Works, , the Darton Project and the Cities of Cordele and Arabi. For the Local Option Sales Tax Distributions, even with our extra percentage point, the numbers continue to decline. This month's distribution of $144,335.81 is down 3.67% from last month and 4.6% from December of 2012. Next is the CDBG Revolving Loan Fund monthly report. Total number of active loans is eight with a total balance due of $1.7 million. The last report included is preliminary revenue by fund and expenditures by department report. Expenditures should be at 50% or below. As of this report, overall, the General and Special Revenue Funds combined are at 48%; the Water Fund is at 42% and the Landfill fund ended the month at 43%.
APPROVAL OF 2014 BUDGET CALENDAR
Mrs. Leverett reported that this is a routine matter where we formally adopt a calendar to be used as a working tool for processing the FY15 and 2014 Ad Valorum Tax Digest. The office of the Tax Assessor's and Tax Commissioner along with all the other department directors will receive a copy of this calendar once it is approved. She advised that this is an effort to keep everyone on the same page and mindful of when things are due. It will start this month with the FY15 budget requests forms to be sent out and ends up with the receipt of the tax payments on December 20, 2014. Motion was made by Mr. Henderson to adopt the 2014 budget calendar, seconded by Mr. Felton, motion carried unanimously.
GO INTO EXECUTIVE SESSION
Motion was made by Mr. Felton to go into Executive Session to discuss potential litigation, real estate, and personnel, seconded by Mr. Farrow, motion carried unanimously.
COME OUT OF EXECUTIVE SESSION
Motion was made by Mr. Henderson to come out of Executive Session, seconded by Mr. Mathis, motion carried unanimously.
APPOINT MEMBER TO THE HOSPITAL AUTHORITY
Motion was made by Mr. Henderson to reappoint Gene Ford to the Hospital Authority, seconded by Mr. Felton, motion carried unanimously.
APPOINT MEMBER TO THE TAX ASSESSOR'S BOARD
Motion was made by Mr. Henderson to appoint Jerome Outlaw to the Tax Assessor's Board, seconded by Mr. Nance. Motion was made by Mr. Mathis to appoint William Turner to the Tax Assessor's Board, seconded by Mr. Farrow. Chairman Nance asked if there were any other nominations, and there were none. By a vote of three to two, William Turner was appointed to the Tax Assessor's Board to fill the unexpired term of Royce Reeves, term expiring August 31, 2016.
APPOINT MEMBERS TO THE CRISP COUNTY RECREATION ADVISORY BOARD
Motion was made by Mr. Felton to reappoint Chris Greene to the Recreation Advisory Board, seconded by Mr. Nance, by died for a lack of a majority vote. Motion was made by Mr. Mathis to appoint Tyrone Walker to the Recreation Advisory Board, seconded by Mr. Farrow, motion carried unanimously to appoint Tyrone Walker to the Recreation Advisory Board to replace Chris Greene. Motion was made by Mr. Henderson to reappoint Herbert Hughes to the Recreation Advisory Board, seconded by Mr. Farrow, motion carried unanimously. Motion was made by Mr. Henderson to appoint Texana Royal in the place of William Culpepper, seconded by Mr. Mathis, motion carried unanimously. All terms are for three-year terms ending December 31, 2016.
REAPPOINT MEMBER TO THE CORDELE-CRISP IDA
Motion was made by Mr. Felton to reappoint Ritch McCutchen to the Cordele-Crisp IDA Board, for a three-year term ending December 31, 2016, seconded by Mr. Mathis, motion carried unanimously.
ADMINISTRATOR PATTON'S COMMENTS
Administrator Patton reported that we are working on updating our Comprehensive Plan, the state has realigned the dates so that every county plan is due at the same time, and there will be a public meeting on January 23rd at 6:00 p.m. at South Georgia Technical College; citizens are invited to come and share their input. Also, the county is taking federal inmates now at the county jail as there was about a six-month delay in this because of the shutdown of the federal government. At present we have 17 federal inmates.
APPOINT MEMBER TO THE REGION 6 MENTAL HEALTH DISABILITIES BOARD
Chairman Nance appointed Catherine McGill to the Region 6 Mental Health Disabilities Board to fill an unexpired term ending December 31, 2014.
Motion was made by Mr. Henderson to adjourn the meeting at 11:27 a.m., seconded by Mr. Felton, motion carried unanimously.