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Meetings

MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
CALLED MEETING HELD ON FEBRUARY 19, 2013

Chairman A. James Nance called the meeting to order at 10:00 a.m., with Commissioners Wallace Mathis, Clark Henderson, Sammie Farrow, Jr., and Larry Felton in attendance. Others present were County Administrator Tom Patton, Finance Director Sherrie Leverett, and Clerk Linda Finch. Chairman Nance gave the invocation, and Administrator Patton led the audience in the Pledge of Allegiance to the Flag of the United States of America. Chairman Nance welcomed all in attendance.

APPROVE REQUEST FROM AGRICULTURAL MATERIALS GROUP, LLC

Connie Sangster, Planning Director, stated that the public hearing was held on February 12, 2013, and this is the decision meeting for the request from Agricultural Materials Group, LLC to rezone property (29.61) acres from HC (Heavy Commercial) & RR (Rural Residential) to I (Industrial) for the purpose of locating a Chemical and Allied Products facility on the property. Property is located 3465 Old Penia Road. She read the standards for the rezoning decision. Mr. Henderson asked if we put conditions on the request, will that put the obligation on the landowner or trucking company as what we don't need is to have these roads torn up like the one on Old Hatley. He asked what conditions we could put on this to present those trucks from coming in from the back side. Ms. Sangster stated that when Archer Western was there, they did add a stipulation that they not use Cape Road and other resurfaced road. She stated that she and Mr. Lyle have spoken about this and he didn't see any reason why they would be using Cape Road. Archer Western did repair the road when they left since they did have a good many trucks in and out while they were there. Mr. Henderson thinks they should put a stipulation on the trucks as he doesn't want this to be any cost to the taxpayers. Mr. Mathis stated that if that is developed like they hope it will, that road will eventually have to be upgraded. Ms. Sangster stated that is something that the county needs to plan as far as any of the road improvements or infrastructure. Mr. Mathis stated that we could make a stipulation that they use those routes until the other roads were improved. Chairman Nance asked if this property was contiguous to the city, and Ms. Sangster stated that it is but the infra-structure is not there now as the line is drawn at Old Nesbit so it will cost a considerable about of money for Mr. Lyle to annex it into the city for the water and sewer. She stated that County Fire Chief Ray Lunsford addressed in his letter that right now with what Mr. Lyle is planning now is ok, but if we do start enlarging and get chemical companies, we don't have the manpower or the water with the wells. Ms. Sangster stated that she thinks the main transportation for Mr. Lyle is going to be the rail line but he will still have between 10-30 trucks in and out daily and mainly if you make a stipulation to avoid roads like Cape Road. Motion was made by Mr. Henderson to approve the rezoning request from Agricultural Materials Group, LLC with the stipulation that the heavy truck traffic be routed in such a way that it will not damage these roads that are not built for heavy truck traffic until upgraded and add weight limit road signage by public works, seconded by Mr. Mathis, motion carried unanimously.

APPROVE ISSUING RFP'S FOR CURBSIDE GARBAGE

Motion was made by Mr. Henderson to discuss the cost analysis that will allow commissioners to make a decision on what they are going to do about the garbage situation, seconded by Mr. Felton, motion carried unanimously. Chairman Nance stated that at the last meeting they had agreed to get together and decide which way they were going to go with this issue. They also have an analysis for review and to look at the savings it will provide the county. Mr. Henderson stated that his decision is going to be made based on the cost analysis they have in front of them. It is costing over $1 million a year for the county to have the dumpsters. He is faced with two things, he can vote to take up all the dumpsters and let everybody go to the landfill or we can go to curbside and save the $1 million. Chairman Nance stated that he has heard from some people that want curbside, and he has heard from some people that don't want curbside, and he is trying to rationalize and do what is in the best interest of what the people want. It is a tough decision from a people perspective, from a budgetary standpoint of the county, looking at cleaning up our county, and the liability that we potentially have out there. What we are doing now is not working and we are going to have to do something different. Administrator Patton stated that he doesn't think there is any right answer, it is tough with no perfect solution, but he knows it has been in discussion in this county for at least eight years. You have also dipped into your reserves in the last four or five years to keep from increasing taxes and the reserves are at a dangerously low point. His job is to look out for the economy of the county, and $1 million is a lot of money plus we have cut services in the last years. We have heavy equipment that desperately needs repaired or replaced as we are down to one compactor at the landfill; those things were scheduled to be replaced two years ago and they haven't, and you have kicked that can down the road to the point where you can't kick that can down the road anymore because you have EPD breathing down you neck at the landfill that could be hundreds of thousands of dollars of fines in violations. From his seat, we have to do something to try to save some money so we can put it into these services that we have cut, positions that we have frozen over the last three years. He stated that about half of the dumpsters are rusted out plus there are real risk factors, and EPD is looking to find money some place and they can inspect these dump sites anytime they want to be it manned or unmanned. He stated that even though the signs are on the dumpsters doesn't mean that if someone gets hurt out there, they won't get a lawyer and sue the county. He stated that all of the conversations we have had, we stated that there should be a site outside the scales at the landfill. He has talked to several waste haulers and they all say curbside cost will probably be somewhere between $14 and $18 a month, plus that depends on how you write the RPF; he would suggest if they went curbside they write in several scenarios; the more you have in a RFP the more it is going to cost. They can't continue the way they are going and provide a level of service that the citizens demand. Mr. Felton stated that if we were losing money the last several years, it should have been looked into and a decision made a lot earlier. Chairman Nance stated that the economy was different then, and they tried to give the taxpayers the rollbacks etc. but as our reserves have dwindled down to the point now that we are dangerously low, it is to the point that we have to make a decision. Mr. Patton stated to keep the taxes low you want to increase revenues through other sources and hopefully at some point you can give a millage rate decrease. Mr. Henderson asked Davis Dent with Advanced Disposal Services what does he anticipate he could do curbside pickup in the county for one pick up a week and one pick up a month of yard debris, and Mr. Dent thinks the range Mr. Patton was in when he said $14-$18 a month is substantial but it depends on the RFP and the services they need. Typically they will give them a format and they adjust their rates if the fuel goes up or down. All of that will be in the RFP; henceforth you will know what your price is going to be every year. Mr. Felton stated that he thinks the new trash cans they are putting out in the city are smaller than they used to be, and Mr. Dent stated that all of their cans are 95 gallons, which are the standard sized cans for curbside pickup. Chairman Nance asked how they would pick up things like furniture, etc., and Mr. Dent stated there are a number of ways you can do that; some contracts have an on-call service and they would come and pick it up within 48 hours after a call or they can pick up every week, every other week, or once a month and all of these are issues that can be resolved in your RFP. Also, when they come to a site, they are going to pick up the spills and leftovers around the trash cans. Mr. Henderson asked how they would handle trash for an elderly person, and Mr. Dent stated that the county would give them addresses of the people that need back door service and at no additional cost their drivers would go to their back door and pick up the trash. Mr. Henderson asked what would happen if the road was muddy and they couldn't get a garbage truck down the road, and Mr. Dent stated that they have a service truck to collect that garbage. Wayne Bearden, General Manager of Trans Waste, stated that they have some bad roads in Turner County and when they had a rainy season, they would call a wrecker that morning before they ever send the trucks out as that is how bad those roads are in Turner County. He stated they are like David, they do run pickups on those roads. Mr. Farrow asked how they would do it if a family needed more than just one of the 95 gallon can, what would be the additional charge for two or is that the only size that is offered. Mr. Bearden stated that typically you only offer the one 95 gallon can but in your RFP you can ask what the cost would be for an additional container; he stated that typically there is a substantial discount in the other one. They can offer service for the front load containers but it would be up to the commissioners to decide whether or not curbside is mandatory and whether you can replace that with a front load can. Mr. Bearden stated that also in the RFP they would need to include if the county was going to collect and bill through the county or if they want the collector to be in charge of billing and collecting. Mr. Felton stated that if we are getting out of the garbage we need to get out of the whole garbage business. Mr. Bearden stated that would affect the rate also. Mr. Dent stated that the county and its residents will typically get a better rate if the county bills the customers and about 95% of their contracts are billed by the municipalities. Chairman Nance asked in the communities they have been involved in when they make a change from dumpsters to curbside, is there a lot of problems where people are dumping on people's property. Mr. Dent stated that they have been through this a lot and the illegal dumping slows down, and most of your illegal dumping comes from non-residents of the county. He also stated that collection rates are different in every county. If the county collects the money, they have a way of getting people to pay their bills where haulers have no way to collect those rates. Also going to curbside, the county will lose a lot of liability. Don Collins, Waste Industries Government Contracts Manager, stated that he thinks the competitiveness of the contract will make the rates good for the county. After a recess, motion was made by Mr. Henderson to authorize Administrator Patton to issue an RFP on what it would cost to go to curbside pickup and give several options, the cost should not be passed on to citizens that have rental property, would like to explore the possibility of these costs being billed through the power commission for a small fee, that the county not make any money on this other than the actual expenses, and have a manned site at the landfill during the county's legal hours, seconded by Mr. Mathis, motion carried unanimously.

ADJOURNMENT

Motion was made by Mr. Henderson to adjourn the meeting at 11:50 a.m., seconded by Mr. Felton, motion carried unanimously.

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