MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
MEETING HELD ON APRIL 12, 2011
Chairman Wallace Mathis called the meeting to order at 9:00 a.m., with Commissioners James D. Harris, A. James Nance, William Culpepper, and Clark Henderson in attendance. Others present were County Administrator Lester E. Crapse, Jr., County Attorney Rick Lawson, Finance Director Sherrie Leverett, and Secretary Linda Finch. Commissioner Culpepper gave the invocation, and Administrator Crapse led the audience in the Pledge of Allegiance to the Flag of the United States of America. Chairman Mathis welcomed all in attendance.
Motion was made by Mr. Nance to approve the minutes of the March 8, 2011 meeting with the deletion of the sentence “we have money programmed in SPLOST for maintenance of the water tanks”, as this money was taken out of the budget at the last minute, seconded by Mr. Henderson, motion carried unanimously.
APPROVE RESOLUTION COMMENDING COTY WILCOX FOR THE PRE-HOSPITAL SAVE MEDAL
Ray Lunsford, Crisp Fire/Rescue Chief, reported that the fire department, for some time, has been able to assist EMS in their calls to victims that have life-threatening situations. Recently in a Region 8 EMS Banquet, Coty Wilcox, Crisp County Firefighter, was recognized for a pre-hospital save, and he would like to present this Certificate to Mr. Wilcox for that life save, and for doing his job well. Chief Lunsford stated that in July 2010, the fire department received a call that there was someone having difficulty breathing, Mr. Wilcox responded to the call; the people were trying to load the male patient into a car, he recognized that he was not breathing well, they got him out on the ground, and he began CPR until the EMS unit arrived to take over. Mr. Wilcox did a great job, he is very competent, and the patient is still living. David Edwards, EMS Director, thanked Mr. Wilcox for what he did, and also thanked the fire department for all the efforts they do as they do provide them with great assistance as a lot of times these guys can get there quicker than they can. This guy is still alive today and had Mr. Wilcox not been there he probably would have not survived. Chairman Mathis advised that this is indicative of the cross training we have between the fire department, EMS, and sheriff's department because a couple of years ago, a sheriff's deputy saved a fireman when he was in distress. He asked Mr. Wilcox how long he had been a firefighter, and he replied almost seven years. Chairman Mathis and all Commissioners thanked Coty Wilcox for all that he and the other firemen do. Administrator Crapse read the Resolution Commending Coty Wilcox. Motion was made by Mr. Nance to approve the Resolution Commending Coty Wilcox, seconded by Mr. Harris, motion carried unanimously.
ADOPT PROCLAMATION COMMENDING SENIOR SUPERIOR COURT JUDGE WHITFIELD FORRESTER
Administrator Crapse read the Proclamation commending Senior Superior Court Judge Whitfield Forrester for being named 2011 Citizen of the Year by the Chehaw Council of the Boy Scouts of America. Mr. Crapse advised that in addition to the Proclamation, the chamber has requested that a Commissioner present this to Judge Forrester at the Banquet on April 26, 2011. Bob Evans thanked the Commissioners for recognizing one of the most distinguished citizens that we have in Crisp County and stated that he has serves our county faithfully all of these years, and we are glad we have this opportunity to honor him. He advised that they would like to proclaim April 26th as Judge Whitfield Forrester day. Motion was made by Mr. Culpepper to adopt the Proclamation Commending Senior Superior Court Judge Whitfield Forrester and making April 26, 2011 as Judge Whitfield Forrester day, seconded by Mr. Harris, motion carried unanimously.
CERTIFICATE OF COMMENDATION
Administrator Crapse advised that the Certificate of Commendation was drafted for adoption by the Board as a formal way for the Commissioners to recognize individuals that assist the county in cleaning up the county, whether it is on a highway or personal property, as their contribution in keeping our community clean. He read the Certificate. Chairman Mathis advised that Pat Story and Katie Schrader, along with other volunteers, have been working on cleaning up Hwy. 41 South between Cordele and Arabi. Mrs. Story stated that around mid February she really took notice of how the area from South of the Landfill to Arabi had been somewhat cleaned up, but north of the landfill to Wenona looked pretty bad. She started asking questions, and now nineteen people have picked up on four different occasions over 240 bags of trash from this area. She stated that they know and understand that trash in the county is an ongoing problem, but they also know that there is trash there, and it is not going to be moved until somebody moves it. Their goal was to help clean up this little section of the county, and she appreciates the people who made an effort on those different occasions. Chairman Mathis stated that he appreciates their efforts, and that area does look a lot better. Mrs. Story stated that the most interesting thing they saw in picking up trash was a work order from Canada. Chairman Mathis advised that for them to get out and do what they are doing unselfishly, along with other groups, is one reason we wanted you all to come to our meeting, as along with giving you the certificates, we wanted you to know we appreciate what you have done. Also we want to let other people know that we have people giving up their time to try to make our county look a little better. The biggest help we can have is for people to not throw out papers, cigarette packages, fast food bags, etc. as if we don't put it out there, it will not be there for someone else to have to pick up. He really appreciates what they have done. Mrs. Story advised that the oldest person they had helping was 86 years old and the youngest 8 or 9, and two people helped that do not live in this area. She advised that we have got to change the way people think. Mrs. Schrader stated when it rains the areas around the dumpsters are muddy, and one thing that would help would be to put asphalt or gravel around the area of the dumpsters, and then if there are three or four dumpsters on the site, people may be willing to go to the last dumpster to empty their garbage. Chairman Mathis advised that now we have the sanitation workers that clean up these sites with a bucket to scoop up the garbage around the dumpsters, and if we put gravel out there, all of that would go into the dumpsters. He advised that we are looking at different things we can do, and any help we can get from the citizens would be greatly appreciated. Mr. Henderson stated that he has tried to teach his children and grandchildren that if you through trash out somebody has got to get it up, they are to be commended, but you can't pick it up fast enough when people are throwing it out the windows. It would benefit us all if we just took a little bit of pride in our county, and he encourages all parents to teach their children not to throw trash out the windows. He advised that in Hawkinsville, there is a sign that says "Littering - $300 Fine"; he bets they don't have many problems with people throwing trash on the roads in Hawkinsville, and he assured the citizens that the county is going to do something about those dumpsters. Mrs. Story stated that the trash along our highways and dumpsites, what does that say to the outsiders passing through or the people who may want to consider coming to this area to live, and we need to take a little more pride in what our county looks like. Mr. Culpepper stated that he appreciates the job they do, and he agrees that the dumpster sites are an eyesore, especially for outsiders coming into the county. Mrs. Schrader stated that she came from Texas several years ago, and there you don't see dumpster sites beside the road. Chairman Mathis advised that the solid waste collection is built into our budget, and we don't charge per household for containers, and that is one reason we want people to work with us because, even though our system is not perfect, right now it is pretty reasonable. Mr. Nance advised that the main factor in dealing with trash disposal is the cost. Mrs. Story asked how expensive is it to get a group of inmates to pick up trash along the roads. Administrator Crapse advised that the cost is a little over $40,000 a year because you have to pay for the guard. Sometimes they will send a crew twice a week, sometimes three, no more than four times a week, and usually three to five in a crew, and you pay the guard from the time they leave the facility until the time they get back to the facility. It is quite an expensive proposition considering how much they can accomplish in a day, and the fact that we have over 500 miles of roads. We have tried and are trying again to seek another opportunity to get a state prison crew but they don't have the paid people to supervise the inmates. Mr. Nance commented that we haven't had many people sitting where these two ladies are sitting today that took the initiative to get out and do something about trash, and it reminds him of a phrase that President John F. Kennedy said "ask not what your country can do for you but what you can do for your county"; it is good that they have taken that approach to step up for our county, and they are commended. Mrs. Schrader said we need to make it a community-wide event and convince other people to get in the ditches with them. Chairman Mathis asked if they were working with Catherine Mays, Keep Crisp Beautiful Coordinator, and Mrs. Story stated no, but she has offered some vests and supplies but they have pretty much been on their own. Mr. Harris thanked them for what they have done as he wouldn't want to do that. Mrs. Story advised that they really want to complete their project but the weather getting hot, it is going to be tough. Administrator Crapse advised that the county could purchase trash bags for them. He read the nineteen volunteers that had helped in this area: Pam Dollar, Carolyn Lee, Valerie Latham, Samuel Latham, Carden Latham, Megan Ishman, Al Douglas, Johnnie Douglas, Pat Story, Mary Ellen Story, Kathy Ruff, Keisha Johnson, Katie Schrader, Kenneth Schrader, Abby Story, Mike Lee, Risa Rambo, Connie Carney, Chris Menshew, and Judy Irwin. Administrator Crapse advised that they have made a Certificate of Commendation for each one of these participants.
ADOPT CRIME VICTIMS' RIGHTS WEEK PROCLAMATION
William McKee, Victims' Advocate from the District Attorney's Office, thanked the Commissioners and the Administrator for letting him appear before the Board today, as April 10-16 is National Crime Victims' Rights Week. He advised that they honor those who have been harmed by violence in our community. This year they will be putting four names on the wall at the Sheriff's Department honoring those who have been the ultimate victims of crime, and from Crisp County it is a 72 year-old woman shot in her own home at 10:00 a.m. He invited all to come out Thursday night at 6:00 p.m. to the Sheriff's Department as they will have their annual Candlelight Virgil where you can see all the victims names on the wall, it will be a time to thank law enforcement for what they do in the community, and a time that they let the victims families know that they do care. Motion was made by Mr. Nance to adopt the Crime Victims' Rights Week Proclamation, seconded by Mr. Culpepper, motion carried unanimously.
DFCS ANNUAL REPORT
Deborah Smith, Director of the Department of Family and Children Services, thanked the Commissioners for allowing her the opportunity to talk with them about the business of the Department of Family and Children Services, and by law she is suppose to talk about child welfare. She would like to talk about a few fiscal facts of economic support services for Crisp County. The temporary assistance for needy families decreased from $241,000 for FY-09 to $204,000 for FY-10; food stamps increased from approximately $8 million in '09 to approximately $9 million in '10; employability services decreased from $25,710 to $9,135; child care increased from $230,081 to $372,313; and Medicaid, which is their highest expenditure, increased from $32,192,459 to $33,000,000. For FY-10, the number of reports made to child protective services were 257 and the number of children involved in CPS investigations was 140, of which sixteen were under the age of one, thirty-five children between the ages of one and three; twenty-seven children between four and six, nineteen children between seven and nine, twenty children between ten and twelve, sixteen between thirteen and fifteen, and seven between sixteen and seventeen. Of those children, eight-six were black, fifty-one were white, one Asian, one American Indian, one child multi-racial, and seven Hispanic children; seventy-two being males, and fifty-eight females. In the foster card program, there were thirty-five children, twenty-eight were already with them when they began the fiscal year, seven entered their care, twenty children exited their care, and at the end of FY-10, they had fifteen children. She advised that most of these children are older, and they don't provide the services they need in our community, because these children require more, as most of them have behavioral issues and are sent to other agencies or institution-type care. Chairman Mathis, on behalf of the Commissioners, thanked Mrs. Smith and her staff for working with these children and trying to make a better day for them. Mrs. Smith stated that she appreciates the support from the Commissioners, and they work together with Prevent Child Abuse and with the other agencies to reduce child abuse.
ADOPT CHILD ABUSE PREVENTION MONTH PROCLAMATION
Administrator Crapse read the Child Abuse Prevention Month Proclamation, which proclaims April 2011 as Child Abuse Prevention Month and urges all citizens to protect Crisp County's children and help prevent child abuse and neglect. Motion was made by Mr. Harris to adopt the Child Abuse Prevention Month Proclamation, seconded by Mr. Culpepper, motion carried unanimously. Mrs. Smith advised that they will have a display of pinwheels at the Community Clubhouse, and each pinwheel will represent a child that they have a substantiated child abuse report on. Sarah Henderson presented a blue bow to the Board to put outside of the Government Center, which represents child abuse.
ADOPT NATIONAL DONATE LIFE MONTH PROCLAMATION
Mr. Nance stated that has received a National Donate Life Month Proclamation, and this Proclamation is meaningful to Commissioner Mathis as he has a niece who lost a seven-month-old baby. The child's mother donated her child's organs to help save several children's lives, and she started a program where she now delivers teddy bears to children in hospitals. Also Mr. Mathis' niece and baby are on the Life Link Calendar. Mr. Nance read the Proclamation stating that there are more than 110,000 men, women, and children awaiting life-saving or life-enhancing organ transplants of which over 3,200 reside in Georgia. It states that Crisp County supports LifeLink of Georgia's life-saving mission, and proclaims April 2011 as Donate Life Month. Motion was made by Mr. Nance to adopt the National Donate Life Month Proclamation, seconded by Mr. Culpepper, motion carried unanimously.
ADOPT NATIONAL SMALL BUSINESS WEEK PROCLAMATION
Administrator Crapse read the National Small Business Week Proclamation celebrating small business owners and employees, and states that Crisp County has 630 small businesses employing more than 10,000 people from the area, and establishes the week of May 16-20, 2011 as Small Business Week in Crisp County. Motion was made by Mr. Harris to adopt the National Small Business Week Proclamation, seconded by Mr. Nance, motion carried unanimously. Monica Simmons thanked the Commissioners for proclaiming this week in May as Small Business Week, as most of the businesses in our community are small businesses, and they want to make everyone aware of how important they are to all. They will be having some events during that week to honor some of the small businesses, and they want to make the public more aware of how important they are to the community. She advised that they do continue to help people that are looking at opening a business here with the RBEG Grant that they received a couple of years ago. They have recently completed a six-week training of Maximum Marketing, and they will be looking at some more seminars that will also help our small businesses. She thanked Commissioners for their support of the Chamber and the business community.
INVITATION TO THE "GEORGIA FARM HOUSE"
Tucker Price, County Extension Agent, personally invited the Commissioners to attend the "Georgia Farm House" that will be coming up at the end of April at the Association County Commissioners of Georgia meeting. He advised that there will be different commodities from all parts of the state such as pecans, blueberries, carrots, shrimp, chicken, etc. to taste, and on behalf of the Georgia Association of County Agents, he wanted them to be sure to come by and visit the Georgia County Agents booth.
DENY CITY OF ARABI REQUEST FOR ASSISTANCE WITH ROAD MAINTNEANCE
Administrator Crapse advised that the Mayor of Arabi has sent a letter requesting that the county maintain Southern Lakes Drive in the Southern Lakes Subdivision in Arabi. He stated that when the subdivision was constructed, it was non-compliant with the county codes because the developer did not want the cost of paving the road; therefore the City of Arabi allowed the subdivision as private with privately maintained road. Now the subdivision has removed the gate and wants the county to maintain the non-conforming road. He advised that the county has never maintained this road, and there are other privately owned subdivisions in the county where the owner or homeowners association maintains the roads, because that is the way it was set up. The county could not have accepted this road because it did not comply with the code; if the Board approves this, it would set a bad precedent for the future, and it is a violation of our own policy. Mr. Henderson asked it the property was within the City of Arabi, and the Administrator replied yes it was, but the City of Arabi has no road maintenance equipment so we maintain the unpaved roads that are in Arabi. Motion was made by Mr. Harris to deny the request for assistance with road maintenance on Southern Lakes Drive in Arabi, seconded by Mr. Culpepper, motion carried unanimously.
ADOPT 457 GOVERNMENT PLAN DOCUMENT
Administrator Crapse reported that occasionally there are changes to our retirement plan with Association County Commissioners of Georgia where we have to adopt a restated plan because of changes in the IRS rules. This is very similar to that as this change is for our 457 Plan that is specifically for government workers, and it is a contribution plan for employees. There have been some IRS changes with regard to 457 plans, and the Federal Government requires us to adopt the Restated Plan by the end of 2013. This is only to comply with IRS regulations, and if we don't do this we would have to drop from the plan. Motion was made by Mr. Harris to adopt the 457 Government Plan Document, seconded by Mr. Henderson, motion carried unanimously.
Mrs. Leverett reported that today's packet includes the executive summary for the month of March 2011 as well as year to date. The first page contains the report of revenues and expenditures for our three major funds. In the General Fund, we are reporting monthly revenues of $1,089,030; year to date revenues of $11,603,842; monthly expenditures $1,233,573; and year to date expenditures of $11,207,603. These numbers bring General Fund revenues to about 80% and expenditures to 78% of annual projections and leave us with revenues exceeding expenditures by about 2% or $396,239 at the end of the month, which is about $350,000 less than at March 2010. For the Landfill Fund, we have $128,287 in accrued monthly revenues; $1,630,151, YTD; $113,064 in monthly expenses; $877,441 YTD, leaving the Landfill Fund with a net income (including the $548,000 Merchant Bonding settlement) of $752,710 at 3/31/11. The total tonnage received for the month of March of 3784.55, is up about 240 tons from March 2010 and almost 500 tons more than last month. Approximately 35% of that was received from Veolia under their commercial contract and 16% under their residential contract. Monthly average is actually running ahead of last year by about 300 tons. The GEFA Loans are current at $2.6 million and the amount drawn to date on the new GEFA Loan is $1,659,915. The Water Fund recorded revenues of $37,949; YTD $347,206. Expenditures for the month totaled $33,810; YTD, $356,186 leaving it with a net loss at 3/31/11 of $8,980. Total usage for the month 5,448,000 gallons and the USDA Bonds are current at $1,637,984. Cash on hand as of March 31st, the General Fund had $6.9 million; the Landfill Fund, $1.3 million, the revolving loan fund $366,759, the SPLOST Funds, $4.3 million and the Water Fund ended the month of with $1.1 million giving us a county wide total of $14.1 million. Of that amount $5.1 million is reserved or restricted for specific uses such as debt service, capital improvements or construction in process. In the budget to actual report for the 2000 SPLOST Issue, we have spent $16.6 million of the $17.6 million dollars collected, leaving us with $988,000 to complete the projects associated with this issue. Following that is the SPLOST budget to actual report for the 2005 SPLOST Issue. Distribution #62 of $309,144 was up over last month by 9.8% but down over this time last year by 16.1%. It also drops our average another $551 down to $342,756 and brings our issue to date collections to $21.2 million. We have spent $19.2 million as of March 31. Based on the average for the most recent 12 months, we anticipate a revenue shortfall of a little over $235,000. We also used that same average to update the revenue projections for the 2011 SPLOST Issue, if things don't get better, we are projected a $4.2 million shortfall on funding needed for projects associated with that issue. Next is a monthly detail listing of all the SPLOST expenditures for both issues. Only $30,947 was expensed over the last 30 days. Projects benefiting from the 1% Special Local Option Sales Tax revenues include Crisp County Sanitation, Crisp County Airport and the CCSO. March distribution of the L.O.S.T., representing February retail sales pretty much mirrors the percentages mentioned earlier for SPLOST; up 8.46 % over last month and down over this same time last year by 17.26%. Following that is the monthly report on our CDBG revolving loan fund, which includes the balance and status of all our CDBG Revolving Loan Fund Accounts. We remain with eleven outstanding loans, total balance due of $2,136,822. Of those eleven, six are current and five delinquent. The last report is the revenues by fund and expenditures by department report for the end of the third quarter of this fiscal year. The summary report shows the expended percentage of appropriations for each individual department and the total for each fund. As of March 31st, all departments and divisions should be within 75% of their annual allowances, and overall, the General Fund was at 78%, the Water Fund at 56% and the Landfill fund at 62%.
DISCUSS REVOLVING LOAD FUND APPLICANT
Administrator Crapse reported that the Revolving Loan Fund Committee met yesterday. Bruce Drennan, committee member was present to discuss this loan. Mrs. Leverett, the Chair of the committee reported that an incomplete application was submitted on Cordele Intermodel Services, Inc. in November. The Committee met yesterday on this application, reviewed it, and the application is for $275,000. There are some items missing from the application that are required, and Mr. Lafevers, one of the applicants, was at the meeting to answer some questions and clarify some things. They found out some new information yesterday that they were not aware of on other loans already in place for this project. She advised that they gave Mr. Lafevers a list of items they need; she thinks that he will be able to provide all the information that they have asked for, and she expects it all to be okay, but until they get it she can't really say for sure. She advised that the committee voted unanimously to table the application until all the information was received, reviewed, and questions answered, and if we got all the information in prior to today's meeting, then the committee agreed that they could vote by email, calling, or do what they needed to do to try to get the application processed. Mrs. Leverett advised that she received about 90% of what they had asked them to get late yesterday afternoon. Chairman Mathis asked Commissioners if they would be available to have a called meeting before next regular meeting, and they all agreed they could when all the information is received. Mr. Drennan advised that the $275,000 would essentially put the rail in and finalizes that interim site for the first year to year and half for operations, and to get started the end of May or the first of June as far as shipping and receiving containers to and from Savannah. He advised that the main holdup on this whole project has been the two bridges across the Ocmulgee and Oconee, now both the contracts have been let, that work has started and should be completed near the end of May. Once those bridges are finished, then Heart of Georgia will have clearance to operate on the rail line between here and Savannah. They are timing the work on the interim sit to coincide with the opening of the bridges as they didn't want to invest in borrowing this money two or three months ahead of time when they knew they couldn't generate any revenue by shipping and receiving the containers; Union Compress is ready to ship immediately. They expect to take as much as 60 days to finish that site of putting in the switch, the rail, the turnout and all of the work as far as getting the rail in place. Mrs. Leverett advised that there are three main issues they are waiting for with this loan; 1) collateral, 2) required 10% personal injection of money, and 3) the credit references. Motion was made by Mr. Nance to table the Cordele Intermodel Services, Inc. RLF application until a pending called meeting, seconded by Mr. Harris, motion carried unanimously.
DISCUSS ROCK ROAD STATUS
Johnny Shorter and Johnny and Ethel Adkins asked what Commissioners are doing about the road on Rock Road as they were at the meeting last month complaining about this road and Lilliston Road, and also why they changed the name of Rock Road. Administrator Crapse advised that he doesn't know anything about the name change as that was before his time; he hasn't talked with Mr. Gamble but he knows he has been out there to look at the road, and he was going to try to get some sand on that road and get it built up. He advised that it is on the public works' work order but he will check with Mr. Gamble to see what the status is on that road. Chairman Mathis advised that they would get someone to check with them to let them know what is going on also.
Administrator Crapse reported that 1) he attended several meetings and events this month; 2) There were two new SPLOST purchase approved this month, 9 deputy vehicles for a total of $271,000, this will essentially complete the 2005 SPLOST for the Sheriff, and should cover our deputy vehicle requirements for the remainder of FY-11 & FY-12. The second was the replacement of the automatic gate at the airport for $3,676; 3) We have notified GEMA of 15 homes damaged, 2 homes destroyed, over 100 trees down with all roads presently open and passable. Private Citizens and contractors are continuing with tree and debris removal. Power has been restored except those with service lines down. The Insurance Commissioner of Georgia has estimated total damage in Georgia to be $50,000,000; 4) On the "Go Fish" project, DNR just approved the revised shop drawings for the floating docks on April 6th. They still say it shouldn't take long to fabricate the docks and get them installed, but clearly I think we are now looking at May; 5) The Airport T-Hanger/Taxiway project is being advertised right now and the Bid Opening will be on April 18 at 3:00 p.m. at the Airport. Once we got this one on track it has moved very quickly and is now about a month or two ahead of schedule; 6) We received a reimbursement check from GEMA for $13,569.00 to cover the expenses incurred working on the Hazard Mitigation Grant Program planning project; 7) The eight projects for the Regional Transportation SPLOST that the Board approved last month were forwarded to the RVRC on March 29, 2011. Next up, GDOT will review the projects and submit all qualified projects to RTR Executive Committee by June 1, 2011. Then GDOT and the RTR Executive Committee will whittle down the list to a fiscally constrained list. GDOT will deliver this list to local governments by August 15, 2011, followed by a couple of regional public hearings and a vote by the RTR. The final list will be delivered to local governments and legislators by October 15, 2011; 8) The Notice to Proceed has been sent to the "Off System Safety Action Project" contractor, work should be underway soon; 9) The emergency repairs to the water line on the Hwy 280 Bridge should be underway shortly, and should be complete by May 31st. Thanks to Carl working out a deal with Citizen Telephone, they will pay 40% of the repair costs, which is $56,200; 10) Many thanks to everyone who supported and voted for SPLOST, and for those 5% that did not vote yes, thanks for doing your civic duty and voting. But, I might suggest that you take a good look at your position and figure out why you are so far out of the main stream on this issue; 11) The mediation in the Shoreline Development Case was scheduled for 10:00 a.m. tomorrow, however, their Attorney has asked for a continuance and been granted by the Judge until next month; 12) The Darton Building Committee met on March 31st. A number of concerns were brought into the daylight. The architects current design concept has reached 63,298 SF, considerably over the planned 50,000 SF. Based on the architect's new figures for construction, A&E and FFE; I estimate the total cost has risen from $12,934,500 to $16,370,250 or 26.6% over the original estimate. Thus far a total of $2.5 million in Grant Funding has been requested, and no request for USDA funding has been submitted. The cost of a complete master plan is being sought, and is expected to be approved at the next meeting. No report from Darton on Downtown Cordele Campus donations since February's report. I advised that based on the SPLOST receipts, a maximum of $112,000 would be available monthly for debt service, so that should be considered in the financing arrangements. I also advised that the County could get started on demolition on a "time available" basis as soon as we received a demolition plan. The sooner the better to give us more time; 13) Progress on the revaluation is still ahead of schedule, 2457 parcels have been visited; they had projected 2000 by the end of March. Work continued on April 4th; 14) There was a fatal accident at the "Blue Hole" last week, this could have an impact on the Power Commission; 15) The General Assembly has modified its schedule; the final three days are now set for April 11 (Day 38), April 12 (Day 39) and April 14 (Day 40); and 15) The Community of Character Trait for the Month of April is RESPECT FOR THE ENVIRONMENT. To take care of our air, water and land. To feel or show honor for our environment. Chairman Mathis publicly thanked the Public Works Department, Fire Department, EMS, and Power Commission for their hard work during the storm we had.
DISCUSS CANNON ROAD
Chairman Mathis advised that Terrell Hudson, Chairman of the Dooly County Commission, and Executive Committee member for our four-county sub region, called him and asked about the possibility of making a regional project out of Cannon Road from Hwy. 280 to Montezuma. He advised Mr. Hudson that Crisp County had spent a good bit of money on Cannon Road over the past several years, and if we made it a part of the regional project, then it would have to be run over again. He advised him that our end of the road was in pretty good shape and if we go submitting back to the DOT where we would have cost sharing involved, he thinks the state is going to look at this as duplication. He did advise him that we would send him the numbers of how much has been spent on this road over the last several years in Crisp County. Mr. Hudson had told him that the Montezuma Chairman was interested in putting this in place because of lot of people in their area travel this road to the lake. If we sent them our numbers then they could make their end compatible with our end of the road. Administrator Crapse advised that, as roads go, it has recently been resurfaced, and we also had to replace the box culvert on the road.
GO INTO EXECUTIVE SESSION
Motion was made by Mr. Culpepper to go into Executive Session to discuss personnel, potential litigation, and real estate, seconded by Mr. Harris, motion carried unanimously.
COME OUT OF EXECUTIVE SESSION
Motion was made by Mr. Culpepper to come out of Executive Session, seconded by Mr. Harris, motion carried unanimously.
RETAIN E-911 AS COUNTY DEPARTMENT
Motion was made by Mr. Henderson to retain the E-911 center as a county department under the Emergency Management Agency, seconded by Mr. Harris, motion carried unanimously.
Motion was made by Mr. Henderson to adjourn the meeting at 12:29 p.m., seconded by Mr. Harris, motion carried unanimously.