MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
MEETING HELD ON OCTOBER 12, 2010
Chairman Authur James Nance called the meeting to order at 9:00 a.m., with Commissioners Brad Faircloth, William Culpepper, and Wallace Mathis in attendance. Others present were County Administrator Lester E. Crapse, Jr., Finance Director Sherrie Leverett, and Secretary Linda Finch. Commissioner Culpepper gave the invocation, and Administrator Crapse led the audience in the Pledge of Allegiance to the Flag of the United States of America. Chairman Nance welcomed all in attendance.
Motion was made by Mr. Culpepper to adopt the minutes of the meeting held on September 16, 2010, seconded by Mr. Mathis, motion carried unanimously.
ANNUAL FORESTRY COMMISSION REPORT
Marty Fore brought the annual Forestry Commission report for the last fiscal year. He advised that there is not a whole lot of change from last year; their fire count was down this past season due to a very wet winter and spring, and they had a pretty productive plowing year for pre suppression breaks and burn assists with landowners. They had 17 wild fires in Crisp County last year totaling 31.99 acres. He advised that their Chief Ranger had resigned on August 1, 2010, and they will eventually fill this position because of the workload here. They will also maintain the number of Ranger 1's that they have in both Crisp and Dooly counties. He thanked the citizens for doing a very good job of calling in and obtaining permits before they burn, and advised that they now have a 1-877-652-2876 number you can get a permit for that they are trying to get everyone to use for anything that is not considered an acreage burn. This number is thru their office and they turn it on every morning after they get the weather update to see if it is feasible to burn that day, and they have the capability of turning it off if the weather changes, or they can go on the Georgia Forestry Commission website and get your burn permit online. He commended the Crisp County Fire Rescue for the great job they do. Chairman Nance thanked him for the job they do and for their annual report.
APPROVE RED RIBBON WEEK PROCLAMATION
Phil Berryman, Executive Director of the Chamber of Commerce, thanked the Commissioners for the Proclamation and advised that as a business community, it is very important to have a good environment for which to conduct business and a good environment and work force means a drug-free environment. The Chamber supports Red Ribbon Week because it is a program of intervention and addresses the issues of keeping kids from taking drugs. Administrator Crapse read the Red Ribbon Week Proclamation proclaiming October 23 thru October 31, 2010 as Red Ribbon Week and calling attention to the devastating effects of drug and alcohol abuse on individuals, families, and communities. Motion was made by Mr. Culpepper to approve the Red Ribbon Week Proclamation, seconded by Mr. Faircloth, motion carried unanimously.
APPROVE PROCLAMATION HONORING PUBLIC SAFETY PERSONNEL IN CRISP COUNTY
Administrator Crapse read the Public Safety Proclamation Honoring Cordele-Crisp County Public Safety Heroes and declaring October 14, 2010 as "PUBLIC SAFETY APPRECIATION DAY" in Crisp County. Motion was made by Mr. Faircloth to approve the Proclamation Honoring Cordele-Crisp County Public Safety Heroes, seconded by Mr. Mathis, motion carried unanimously.
APPROVE 2010 CDBG ACCEPTANCE DOCUMENTS
Administrator Crapse reported that Jarrod McCarthy of River Valley Regional Commission (RVRC) is present with the Community Development Block Grant award acceptance documents, which is for the drainage and street improvements in the Omar Heights area. He advised that we have the standard documents that we do at the beginning of each grant period and a Resolution, and unlike last year, there should be no problems or special conditions. The Board is being asked to adopt the resolution and approve the agreement with the RVRC and authorize the Chairman to sign this and the other 2010 CDBG documentation. Mr. Mathis stated that he went over to Callaway Gardens and picked up the $500,000 check, and we have already received $500,000 for water and $500,000 for sewer in this area, and he appreciated all the efforts in helping that area. Mr. McCarthy thanked Commissioners for their continued business, and with the combined Omar Heights and Meadow Park area, we have received a total of $2.5 million since 2005. Motion was made by Mr. Faircloth to adopt the Resolution and approve the agreement with RVRC and authorize the Chairman to sign the necessary paperwork, seconded by Mr. Culpepper, motion carried unanimously.
ADOPT THE 2011 SPLOST FUNDING PROPOSAL
Administrator Crapse reported that since the last meeting the Commissioners held a workshop to discuss the SPLOST proposal and the two economic development projects, the Cordele Inland Port (Intermodal Center) and the Cordele Higher Education Center. We also formally requested a letter from our community partners to commit to providing assistance in funding these two vital projects. Thus far, Crisp Regional Hospital has committed to $100,000, the Crisp County Power Commission has committed to $1.5 million, the City of Cordele has committed $300,000, we have $11,200 in private donations, and this morning we received a commitment from the UIDC for $50,000. He advised that we have also re-aligned $6.1 million from other projects in the SPLOST. As it currently stands there is $11,186,200 committed to the projects. He advised that the Board of Education has responded to their letter and they cannot help because they cannot spend money on anything except K-12 education. There has been no response from the IDA or the Chamber of Commerce thus far. We believe that there is potential for another $1.5 million in engineering and in-kind value, and the Crisp County value added to the committed funds would total $12,686,200, which exceeds the request of $12,500,000. He advised that if the Board wanted to make any changes, he would be happy to accommodate them, if not, he recommends the Board approve the SPLOST proposal and authorize the Chairman to sign the SPLOST Intergovernmental Agreement and other necessary documentation necessary to implement the proposal. Motion was made by Mr. Faircloth to adopt the SPLOST proposal and authorize the Chairman to sign the SPLOST Intergovernmental Agreement, seconded by Mr. Mathis for discussion purposes. Commissioner Faircloth stated this is the committal of the total funds that they need to proceed with construction, and he believes that what he is seeing in this document makes that happen. He asked what the Administrator was talking about in-kind efforts, and the Administrator advised that there is $750,000 worth of demolition on the site, disposal of the buildings, plus we propose to light it in the same way as we do other facilities by having the power commission install the lights at no cost. When you put it all together, the value engineering has to do with the second building, which was not in the plan that was submitted, and other things like the rest of the demolition if that is necessary, plus there are a couple of issues he is not sure how they are going to be resolved yet, like the railroad property as there has been no request for funds to purchase that property. He advised that the package that the county has put together specifically addresses the $12.5 million that was requested from the IDA, and in the proposal by Gibson Group there is a second building that nobody has ever committed to build. Mr. Mathis asked if the Administrator knows is the City of Arabi is in agreement with the SPLOST allocation, and the Administrator advised that he has not heard from anybody from the City of Arabi yet. Bob Evans reported that the 55,000 square foot building is all that is included in their budget, plus they have to comply with the Board of Regents specifications for their building so value engineering would mean that they might not be able to meet their specifications. Administrator Crapse stated that the second building, some of the demolition and some lighting was all that was in the value engineering. Mr. Evans stated that our community was only required to furnish the land and the 50,000 square foot building, and anything outside of that is not within their requirements. Administrator Crapse advised the budget that he was presented at the same time that Mr. Gibson submitted this plan, it was told to be the Phase I budget, which included the second building. Mr. Evans stated that he would be glad to sit down and go through that, but his budget request is based on the 50,000 square foot building. Chairman Nance asked what was the magic number for the enrollment, and Mr. Evans stated a five-year projection of 1000 students; currently they have over 300 students. Carolyn Fielding, representative of Darton College, advised that she has already spoken to Albany State about getting their a four-year criminal justice degree here and perhaps the forensic science degree program, which is the only one in the state, and Georgia Southwestern would like to work with them in getting the last years of teaching education so that the students won't have to go the last two years elsewhere. She thinks immediately they could boost their enrollment; the growth is there as people are not able to travel a lot of miles daily. Mr. Evans advised that based on the report the Administrator presented, this is an $8.5 million commitment instead of a $10 million commitment, and they would request that Commissioners commit to $10 million. Mr. Faircloth stated that if we are going to go this way we need to have a firm commitment for the full amount so that they can proceed forward, instead of the $8.5 million, we need the $10 million and the $2.5 million toward the Intermodel project. Administrator Crapse advised that the request had been for $10 million for the Darton project, and the request was specifically made for that request from SPLOST; his proposal is that we put $10 million together, which would require $7.725 from SPLOST with the other monies coming from other sources, like the $2.5 million from the Power Commission along with the City, Hospital, and the UIDC commitments, to come up with the total amount of money. There is a mismatch here, as he has no idea what the status is of the $5 million USDA grant is or no idea what other grants have been applied for to support this or about how much private money has been put into this other than that he has been personally responsible for, or any idea about some of the other things that may have been going on in the community. He does know about what we can save in the lighting and in-kind to add to this total, so that we don't have to contract for some of that money, and if you don't have to contract it, it should come off of this total, because it is not money we have to go out and borrow. He stated that he has no idea where the other $2.9 million is coming from that has not been requested. Commissioner Faircloth asked why that was important, and Administrator Crapse stated that according to the paperwork, if we make a full commitment, it is still going to be $2.9 million short. Commissioner Faircloth advised that this is their project, and they are the ones that are responsible for that. Mr. Evans stated that he would make a commitment on their behalf, that if they raise from grant money and USDA an amount over our budget, then they would return the money back to the SPLSOT to put into other SPLOST projects. Commissioner Mathis stated that some of them had met with a USDA Director a few weeks ago, and they were told at that time that there was no money in the bank, but today the director is meeting with a USDA staff person, and they are looking at a USDA Rural Development $10 million loan. He advised that they should have an approval from the federal level. He stated that what we are looking at today is a SPLOST commitment of $8 million, and getting the ballot prepared so we can get the SPLOST passed and combined with whatever else or the community puts in between now and March, then we will have the actual numbers that we are going to crunch to come up with the package that it will take to put this project together. The Commissioners are worried that if the sales tax continues to drop, then the $8 million will be an aggressive commitment, but it he thinks it is a sound commitment. Commissioner Faircloth thinks it is important that we have a commitment of the SPLOST in order to service the debt and then a commitment from this Board that whatever it takes to move this project, if we have to borrow, have to have a bond, whatever the case may be, we will go ahead and put that into a commitment, and then figure out whatever we want to do to get the money. Phil Berryman advised that they did have an architect that reviewed the preliminary budget of $12.9 million for the 50,000 square foot facility, and he said based on his experience with similar projects with the Board of Regents, he thought that was a fairly aggressive amount, but probably could be done for that amount. Mr. Evans stated that he wanted to confirm that the commitment is $10 million for the higher education center and $2.5 million for the Inland Port for a total of $12.5 million, that is what they are requesting this morning. Administrator Crapse asked why we would commit money that is over and above the commitments that we already have. Mr. Evans advised that they are asking for that from the Commissioners and where you fund that from private donations or commitments or from other commissions, the money still has to come from the county. Administrator Crapse advised that the committee wants an ironclad commitment from the Commissioners, but you don't want to give us an ironclad commitment on getting the other monies. Commissioner Faircloth said that he thinks that basically it is our responsibility as county governors that we make a commitment, and the investment and commitment to this project should be well enough for us, and we shouldn't need anything else from any other governmental agency. We are not making them a loan; we are investing in our community. Administrator Crapse advised that Commissioners are voting on the SPLOST Resolution, this is not a commitment to $10 million or a commitment to the project. He advised that there are two issues here, one is the amount of money that is directly in the SPLOST on the referendum for the ballot, and the other is any other commitments the Board wants to make for loans or grants or whatever, which is a different issue than what is in the SPLOST referendum. Commissioner Culpepper agreed that these are great projects for our community, but we have to keep our whole community in mind as well, and after Commissioner Nance's charge for people to contact us, most of the people that contacted him are more in support of the Inland Port than they are Darton because people around here need a job to pay their taxes. He has had a good many people tell him that they don't care what is on the SPLOST as they are going to vote it down, this is not his opinion but people that walk in his store or see him around town and tell him that they just cannot afford this. We have to look at the big picture and the community as a whole as well. Commissioner Faircloth stated that if you are looking at the big picture you are going to see that having a higher education facility will not only be attractive to economic development projects but also going to be reducing people that don't have to go off to college. At some point, he thinks Darton will be a four-year college, and he thinks these two projects in ten or fifteen years down the road will change the face of this county. He advised that he has yet to speak to any one that was not in favor of Darton, but he would like to have the opportunity to explain to them the benefits of having a higher education facility and how attractive that is to industry. Commissioner Culpepper stated that most people support Darton, but their comments are South Georgia Tech came and their foundation paid for most of the construction, and let Darton College put some on the table, and that is mostly what he is hearing. He agreed that we have to have an educated work force, but we have to have a work force first. Commissioner Faircloth stated that he believes you have to have companies before there will be a workforce, and it is also creating an immediate market as the downtown model that we have now is not working, there is not enough parking, the buildings need remodeling, so you can kill two birds with one stone, or sooner or later something is going to have to be done with downtown to make it productive. If you put 1,000 students there, you are going to see shops come up and that will revitalize downtown, and it will pay for itself. Commissioner Faircloth withdrew his original motion and changed it to committing $8 million in SPLOST for higher education and have a commitment from the Board to do whatever form it takes to finance the $12.5 million for both projects. Administrator Crapse reported that the money for the Inland Port has been exceeded already in this package. Chairman Nance asked if anyone had any additional questions. Commissioner Mathis stated that we can talk about this all day, but basically we are talking about committing $8 million out of our SPLOST for this project, and between now and next March we are going to continue to put in what we can and pull this thing together as we are talking with USDA people and bonding people. The $8 million is over $1 million a year going toward this project coming from SPLOST; he thinks it is an aggressive and good move, and he thinks it will cash flow the project. If we go in with an aggressive amount of $12 or $15 million out of our SPLOST and get into another soft economy, we will have committed too much. We are making progress on this, and he thinks it is going to work. Commissioner Culpepper stated that he does think if Commissioners go with this, there needs to be a maximum and that is where we stop. Commissioner Mathis agreed and stated that this is the problem he is more afraid of there are a lot of unknowns and variables, and our biggest situation we are going to have to worry about is where are we tapped out on this amount, and where is the additional money going to come from Commissioner Faircloth withdrew his motion approving $8 million in the SPLOST Issue, and Mr. Mathis withdrew the second to the original motion. Administrator Crapse brought to the Commissioners attention that because of the other commitments from other outside sources, he had reduced that to $7,725,000, so if they change to $8 million coming from SPLOST, they will have to tell him where to get the other $275,000 at the same time. Chairman Nance advised that we take a ten-minute recess and then come back in session. After returning from the recess, Commissioner Faircloth wanted to clarify something that he said earlier, and that was that he was not in favor of bulldozing downtown as he was making a point, but he is not in favor of bulldozing downtown. Commissioner Culpepper made the motion to adopt the SPLOST breakdown of $25,275,000 as presented with the addendum of $275,000, seconded by Mr. Faircloth, motion carried unanimously. Mr. Evans asked if it was possible to commit to the $8 million through the SPLOST and the Commission commit to financing in some manner, either thru USDA like we have talked about or through a bond issue, we are asking for a combination commitment from SPLOST and financing to fully fund this project. Commissioner Mathis stated that we have to cover the SPLOST issue first, and then as far as the financing or whatever else, we have until March to work on that, and we don't have the luxury of being able to commit to that money if the SPLOST doesn't pass. Mr. Evans advised that the Chamber of Commerce, in every SPLOST issue, has raised the money to advertise and promote every issue, but what the Commissioners are proposing is that there are $14.5 million worth of projects that are a higher priority than the higher education and Inland Port. You five Commissioners are saying that we want to vote for this SPLOST as is presented and we are going to cut the other $2 million out, and then you are going to ask us to go out and promote that and get the voters to vote for it even though you have already had 1,000 signatures on a petition saying this is what they are asking for, now they may vote against it. You are not making that commitment that we have asked for this morning because of the higher priorities in your budget. Commissioner Mathis stated that we didn't really look at it as higher priorities, each of these is a concern and a priority that we have to look at, we don't have the luxury of picking eight projects that we think are better than the other, we have to give them all credence. He asked the committee what they could do between now and March, and Mr. Evans replied nothing until they can get this voted in. Chairman Nance advised that he thought there should be a Memorandum of Agreement between the Board of Regents, the higher education committee, and the Commissioners if we are going to fund the project. He also has some questions about if there is a decline in enrollment would the county be asked to supplement any budget as he thinks the county needs to have a seat at the table if the county is going to fund the project. Right now, we are not in the loop and not involved in the process whatsoever, and if the county had some involvement in the project, it would enhance the line of communication. Commissioner Faircloth stated that he was under the impression that we were committing this money set aside in SPLOST for the purpose of servicing the debt on a commitment that we were going to make. Administrator Crapse stated that at the first meeting we had at city hall, someone in the audience specifically asked Bruce Drennan about who was going to handle the financing, and he said you guys give us the money, and we will take care of the financing; so we give them the $8 million and if it cost $8.5 million to finance it, they will have to find the other $1/2 million. Delmus Turner advised that we are talking about money here and we still do not have a plan from IDA or Darton Project to show to the Commission or to the public, all we have is somebody asking for money. Where is the money going? Mr. Evans advised that the city and county has seen a plan which includes a budget, and that is what they are asking for is to fund that plan. Richard Grogg advised that the last two or three Commission meetings that they have been in, they have heard every Commissioner say that they support this project, however they still haven't gotten a vote of the support of the project in the full entirety of the budget request. We now have to find $3 million more to finish the project, lets make a commitment and commit to $10 million to support the project and utilize the $8 million that you just committed to in the SPLOST to service the debt on that $10 million commitment. You are going to get 110% from him and everybody else that supports these projects to make your SPLOST pass; we are asking $12.5 million and you will have $12.5 million of projects as we don't want you to lose that money for those projects either, so we will make sure your SPLOST passes. Commissioner Culpepper stated that he made his motion to adopt the SPLOST breakdown, we voted on every one of those line items, every decision we make is taxpayer's money, and he stands by his motion. Administrator Crapse advised that we have come a long way since August 8th; he would suggest that they need to trust the Commissioners to let them do their job and get this thing done. Commissioner Faircloth asked what was the next step for the higher education committee or more specifically what are you waiting on the Commissioner's for? Mr. Evans stated that it took several years to get the Board of Regents to commit to a permanent satellite in Cordele, once they approved it, then at every meeting they have asked when is Cordele starting on their building for the higher education center. In order to build that building, the IDA will have to sign a contract for the architect and the contractor to build that building; we can't sign a contract unless we have money to fund the construction of that building. The Chamber, IDA, and all of these groups are administrative and are volunteers to put together this plan, but any funding has to come from either ad valorum taxes or SPLOST money. Commissioner Mathis advised that we have come up with $8 million so far, there is $2 million left and we are looking at USDA grants or whatever we can achieve, but he doesn't know if you can take that to the bank. He asked Mr. Evans what day they needed to give him the green light, and Mr. Evans said he thought it would help them in selling the SPLOST to the voters that a commitment had been made for the SPLOST money and financing so when the voters are voting, they vote knowing that the Commissioners are committed to this project. Administrator Crapse asked what they needed money for between now and next March 10th. Mr. Evans said they need a commitment so the voters will know what they are voting on. The Administrator asked what they needed cash for between now and March 10th, and Mr. Evans said they have not asked for any cash between now and March 10th.
APPROVE TAX REFUND FOR LEONARD CARTER
Administrator Crapse reported that Leonard Carter has requested a refund or credit on his property taxes due to an incorrect calculation of square footage on his house. The verification by the Board of Assessor is that when it was re measured the house was found to be 2,567 sq. ft. instead of the original 3,292 sq. ft. He recommends the Board approve the credit towards the 2010 taxes as calculated by the Tax Commissioner. Motion was made by Mr. Culpepper to approve the tax refund to Leonard Carter subject to the Tax Commissioner's calculation, seconded by Mr. Faircloth, motion carried unanimously.
APPROVE HOLIDAY SCHEDULE FOR 2011
Administrator Crapse reported that the Judges and Clerk of Court have requested that the Board approve the 2011 Holiday Schedule this month as opposed to December, when we normally do it, so that they can set their court schedule for 2011. The proposed Holiday's for 2011 are the same as in the past, and he recommends that the Board approve the 2011 Holiday Schedule. Motion was made by Mr. Culpepper to approve the 2011 Holiday Schedule, seconded by Mr. Faircloth, motion carried unanimously.
Mrs. Leverett reported that today's financial report for September 30th shows an executive summary of the County's financial position at the end of the first quarter of FY 2011 for our three major funds. In the General Fund, we are reporting $718,481 for the month and $1,435,881 YTD in revenues. On the expenditure side, we had $932,083 for the month and $2,790,607 year to date. Those numbers leave the General Fund at a net loss at September 30th of ($1,354,726). We continue to rely on cash reserves to get us through this "dry" season. So it continues to be important that we remain conservative with our spending until we start seeing the effects on our revenue stream from the collection of this years ad valorem taxes. The 2010 tax bills have been mailed out and that source of money is starting to trickle in. As of this report, we had received about 2% of the 2010 property tax digest. The Landfill monthly accrued revenues were $110,938, year to date $360,158. Monthly Expenses were $105,931, YTD $277,461, leaving the landfill fund with a net gain at 9/30/10 of $82,697. The total tonnage received for the month of September was 3246.58, 52% of that was delivered on the Veolia commercial contract and 16% on the residential msw contract. This month's tonnage is down slightly about 128 tons from September 2009 and 220 tons less than our previous month of August. Principal balance on the GEFA Loans is current at $2.7 million and the balance drawn to date on the construction of cells 10, 11, & 17 is $1,380,387. Monthly revenue for the Water Fund was $38,450, YTD $128,844. Monthly expenses $32,339, YTD $99,132, leaving the water fund with a net gain at 9/30/10 of $29,712. Water usage for this month's billing was 5,845,00 gallons and the USDA bonds are current at $1,655,237. Cash on hand as of September 30th, in the General Fund we have $4.6 million, the Landfill Fund, $1.2 million, the revolving loan fund $215,000, the SPLOST Funds, $3.1 million, and the Water Fund ended the month with $1,094,050 leaving us with a county wide total at 9/30/10 of $10.3 million. Of that $10.3 million, $3.4 is restricted or reserved for various purposes. In the budget to actual report for the 2000 SPLOST Issue, we have spent $16.3 million of the $17.6 million dollars collected, leaving us with $1,289,225 to complete the projects associated with this issue. For the 2005 Issue, to date collections total $19.7 million and expenditures $19.3 million. September's distribution #56, of $313,060, represents August retail sales and is down about $16,000 from this same month of 2009 and over $33,000 from the previous month. It also drops our average another $700 down to $351,970. Following that is a monthly detail listing of all the SPLOST Fund expenditures for both issues. Expenditures for the month totaled $155,487. Projects benefiting from Special Local Option Sales Tax dollars this month were County Buildings, The CCSO, Public Safety, The Cities of Arabi and Cordele, Public Works, the Airport and County Roads. This month's receipt of the Local Option Sales Tax were $147,145, which is down 9.6% from the previous month and 5% from September of 2009. The State's report on September revenue collections looks a little better than ours. They are reporting a 5.7% increase in revenue collections over Sept. of 2009 and an FY11 to date increase of 7.4% over the FY 10 numbers. In the CDBG Revolving Loan Fund Report, which includes the balance and status of all our CDBG Revolving Loan Fund Accounts as of September 30th, we remain at 11 outstanding loans for a total balance due of $2,170,555. Next is a preliminary budget to actual statement summary by department for the three major funds. All expenditures should be at or below 25%. Overall, at September 30th, the General Fund is at 19%, the Landfill Fund is at 19% & the Water Fund ended the month at 16 %. The final report is a listing of new Business Licenses issued during the month of September. We issued one Adult Entertainment employee license, one beer license and two new occupational tax certificates. Administrator Crapse reported that the General Fund balance is getting close to dropping below the recommended minimum balance; it is about $4.6 million now and the minimum we need is about $4.4 million, so by next month, unless we have an unbelievable jump in property taxes, we will be below that minimum.
REFUND TO ARCHER WESTERN CONTRACTORS
Administrator Crapse reported that Archer Western has requested a tax exemption and refund. They have presented documentation to the Board of Assessors contending that their personal property is Crisp County is tax exempt on the basis that it is here temporarily and also that all the property is being used solely on state contract work. Attorney Lawson has written a note saying that in accordance with the state law, they are exempt. Taxes for 2009 and 2010 have not been paid, but the 2008 taxes were paid in the amount of $46,087.67, and he recommends the Board approve the refund of 2008 taxes to Archer Western. Motion was made by Mr. Faircloth to refund the 2008 taxes of $46,087.67 to Archer Western, seconded by Mr. Mathis, motion carried unanimously.
DISCUSS RECREATION DEPARTMENT BY-LAWS
Commissioner Faircloth advised that he noticed that the adoption of the Recreation Department Bi-Laws had not been approved. Those By-Laws have been approved by the Rec. Board, and he would like for this Board to consider adopting them. Administrator Crapse advised that those By-Laws have not been formally submitted to the county, and he has sent all the Commissioners an alternative set of By-Laws. He advised that the By-Laws adopted by the Recreation Advisory Board turns that operation completely over to them for supervision and budget, and he would not recommend that be done as you would have employees working for non-county employees; that would be liability and insurance issues which is not appropriate to turn that operation completely over to non-employees of the county for their supervision and budget. Commissioner Faircloth asked what the Administrator meant when he said it had not been properly submitted. The Administrator advised that they have been told if they pass something in their minutes, then they need to submit that in writing to this Board to put it on the agenda. Commissioner Culpepper, who sits on the Advisory Board, stated that it had been discussed on numerous occasions but he was not at the meeting that they actually voted on it. Commissioner Faircloth advised that he thinks it is important that Rec people make rec decisions, and we do have other Boards that take on a supervisory role, not necessarily within the county. He thinks it is important to look at this and also the Airport Board. Administrator Crapse advised that the Airport Board did adopt their By-Laws and this Board approved them. Chairman Nance stated that we want to make sure the Advisory Board is involved, and that they are communicating with the Administrator as we are all working for the same goal. Chris Greene, Rec. Board Advisory Chairman, passed out a copy of the By-Laws to each of the Commissioners. He advised that they actually passed these By-Laws back in their April meeting, and he thought they would be addressing that in their May meeting. He was not aware that it was not submitted to them properly as the Director was asked to do those things in the meeting. Commissioners advised that they would look at the By-Laws.
Administrator Crapse reported that 1) He attended several meeting and events last month; 2) There was one new SPLOST purchase approved this month for a replacement transmission for the Airport's forklift at $3000+; 3) Trouble in the woodshed again as SPLOST turned away from several months of modest increases to a sizeable dip; 10% down from last month and 5% down from August 2009. This was the first time this year that we fell below the same month last year. Of course LOST took a corresponding dip; 4) We had the meeting with DNR on the 21st to determine where we can best spend the remaining $230,000 in State funds for the project. DNR agreed that the money can best be spent on the catwalks and other in water facilities while the lake is down and will allow the ramps to be most useful. The parking area is deferred for now. We can always deal with the shore side amenities later, if the waterside is "tournament ready"; 5) In the interest of saving a few dollars and considering priorities, I would appreciate your input on several holiday activities. Cutting live entertainment from the employee appreciation dinner, down sizing the "Big Christmas Tree Lighting" and cutting the Commissioner's Christmas Dinner. Commissioners agreed to downsize all events for Christmas this year; 6) The Community of Character Trait for the Month of October is SPORTSMANSHIP. Being nice whether you win or lose. The ability to take winning and losing without gloating or complaining. He also advised that based on some information they have received the Department of Justice has put out an advisory on interpreters, including sign language, which we may be obligated to have in courts, which would increase those costs. Also the cost of local courts and appointed attorneys is going to go up, and there is going to be some adjustments is the DATEF Fund, the drug fund, that is used for education and such regarding the funds and the supervisory fees, along with some administrative and technology fees in the courts could be added for some expanded on-line payment options.
GO INTO EXECUTIVE SESSION
Motion was made by Mr. Culpepper to go into Executive Session to discuss potential litigation and personnel, seconded by Mr. Faircloth, motion carried unanimously.
COME OUT OF EXECUTIVE SESSION
Motion was made by Mr. Culpepper to come out of Executive Session, seconded by Mr. Mathis, motion carried unanimously.
FEE FOR BURIAL
Motion was made by Mr. Culpepper to offer Coroner Jimmy Rainey $500 for the burial of the body at the morgue, seconded by Mr. Faircloth, motion carried unanimously.
ADOPT AN ORDINANCE PROVIDING FOR PEACEFUL DEMONSTRATIONS, PICKETING AND PROTESTS
Motion was made by Mr. Mathis to adopt the Ordinance Providing For Peaceful Demonstration, Picketing, and Protests to begin immediately, seconded by Mr. Culpepper, motion carried unanimously.
APPROVE POTENTIAL PREFERENCE PAYMENT
Motion was made by Mr. Culpepper to reserve the potential preference payment into Golden's bankruptcy case, seconded by Mr. Faircloth, motion carried unanimously.
Motion was made by Mr. Culpepper to adjourn the meeting at 12:08 p.m., seconded by Mr. Faircloth, motion carried unanimously.