MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
CALLED MEETING HELD ON JULY 23, 2010
Chairman Nance called the meeting to order at 10:00 a.m., with Commissioners Brad Faircloth, William Culpepper, and Wallace Mathis in attendance. Others present were County Administrator Lester E. Crapse, Finance Director Sherrie Leverett, and Secretary Linda Finch. Mr. Faircloth gave the invocation.
RESOLUTION ADOPTING THE MILLAGE RATE FOR 2010
Administrator Crapse reported that we have today the Resolution to adopt the County's Millage Rate. The millage rate before rollback is 14.118 mills, the rollback due to sales tax is 3.369 mills making the County Millage Rate at 10.749 mills, which is the same as it has been since 2007; the State Millage Rate stayed at .25 mill for total County and State Millage at 10.999 mills; the Unincorporated District Special Service Millage Rate is 1.34 mills, the same that it has been since 2007; and the Millage Rate for School Board is at 16.450 mills. We do have the School Board's signed Resolution, so that is in order. He went over the backup paperwork that has to be signed and sent along with the Resolution to the State. Motion was made by Mr. Faircloth to adopt the Millage Rate for 2010 Tax Levy, seconded by Mr. Culpepper, motion carried unanimously.
DISCUSS SPLOST 2012 UPDATE
Administrator Crapse advised that he has the final recommendations for the 2012 SPLOST, and he wants to go over the recommendations with them, they can take this home and see if their priorities are different, and we will ask for their approval at the August meeting. He advised that in regards to the SPLOST funding for the Darton College project, he received an email from Jim Grubiack, General Counsel for Association County Commissioners of Georgia, advising that the project must be owned or operated by the county, the city, a local authority or any combination of them. Also, Attorney Lawson did speak with Spalding County's attorney and he said that they were able to use SPLOST to fund construction of a UGA facility by leasing the property back from UGA for a dollar (that way they owned or leased the property as required). This was several years ago, once the tax has been collected, the lease can end, but the hard part was working with the Board of Regents, which needed at least 9 months advance notice to be able to approve anything. He advised that we need an agreement with the Board of Regents and it cleared by the Attorney General in order to do this; that is going to be a process and probably will take a couple of years. He has put in $3 million total for the Inland Port and other economic development facilities, so that if we can get that agreement, the money will be there and be spent for that purpose. If we can't get that agreement, the money will still be there for economic development where it was going anyway. He went over the original requests and recommendations for each department and the other entities, and advised that if the Board wants to do something other than put the $3 million in for Community Projects, they need to say so now in consideration of all the other stuff that is in there. Mr. Faircloth thinks the way the Administrator has presented it, in leaving it with an open slate so that we can use it regardless of how the decisions come about, was a wise decision. Administrator Crapse advised that the initial start up for the Inland Port is $14 million and $48 million to complete including the entire rail between here and Savannah, and an initial $13 million for Darton College. Administrator Crapse advised for them to take this home with them and look and see if there is anywhere they want to shuffle money around from one project to another, and let him know since this is their decision. Mr. Faircloth thinks that we will probably have to borrow the money to do these projects. Administrator Crapse stated that Mrs. Leverett can take $13 million and look into the bonding costs, then they can figure the millage it would take to pay off that bond over ten or fifteen years, and they can tell them if they want to prepare a referendum for the ballot. Administrator Crapse advised that the total requests for SPLOST funds was $48,740,942 million, which was 183% of our projected revenues, and they project a total of $25 million to be collected.
DISCUSS DONATIONS TO COUNTY
Mr. Faircloth asked if the county had a system in place where a corporation wants to donate something to the county that it is inventoried and accounted for how it is used. Administrator Crapse advised that it would depend on what it is, if it is of capital value, it goes on our infrastructure books, and if it is land, it is covered in deeds and agreements in whatever conditions that the individual would want to put on the deed. Mr. Faircloth said if somebody would want to donate clothes, drinks, rocks that are not of capital value, and Administrator Crapse advised that we would not account for anything that would be expendable and all the things that he named were expendable items. If we do buy or if someone was to donate rocks, we place it at public works and use it until it is gone; we do have practices in place to monitor things so that they don't walk away. Mr. Faircloth said he would like to set up an inventory where people feel comfortable about giving to the county as several corporate companies have spoken to him, and said that they would be more interested in participating in our community in donations and different types of things if we had an inventory system. He doesn't know if other counties have anything like this. Administrator Crapse advised that one of the shortfalls the county has is a "point of sale" system for the county so that anything that comes in goes into your point of sales system and when it goes out the door it is accounted for. That detail system is something that we have not been able to afford amongst our other priorities, as it costs about $257,000 to get started, but if anyone wants to donate something of value, we will comply with whatever accountability they want.
Motion was made by Mr. Faircloth to adjourn the meeting at 12.05 p.m., seconded by Mr. Mathis, motion carried with Mr. Nance absent.