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Chairman A. James Nance called the meeting to order at 9:00 a.m. with Commissioners James D. Harris, Brad Faircloth, William Culpepper, and Wallace Mathis in attendance. Others present were County Administrator Lester E. Crapse, Jr., County Attorney Rick Lawson, Finance Director Sherrie Leverett, and Secretary Linda Finch. Commissioner Faircloth gave the invocation, and Administrator Crapse led the audience in the Pledge of Allegiance to the Flag of the United States of America. Chairman Nance welcomed all in attendance.


Motion was made by Mr. Culpepper to approve the minutes of the meeting of May 12, 2009, seconded by Mr. Mathis, motion carried unanimously.


Arlene Holmes, Monica Simmons, Jimmy Atkins, Charles Hughes, and Alton Churchwell, members of the Watermelon Committee were present regarding the adoption of the Watermelon Days Proclamation. Administrator Crapse read the Proclamation stating that this is the 60th annual Watermelon Days Festival, it is Georgia's oldest festival, Crisp County is the No. 1 watermelon county in Georgia with the highest concentration of watermelons in the entire world, and designating June 13 and June 27, 2009 as "Watermelon Days" in Crisp County, Georgia. Mrs. Holmes, Chairman of the Committee, invited everyone to the festival, and advised that they have 31 events that will be going on during these two weeks. Mrs. Simmons thanked Commissioners for their support not only on this event but also throughout the year. Motion was made by Mr. Culpepper to adopt the Watermelon Days Proclamation, seconded by Mr. Faircloth, motion carried unanimously.


Administrator Crapse read the Resolution Recognizing the Wooten Family on their 2009 Family Reunion. Motion was made by Mr. Mathis to adopt the Resolution Recognizing The Wooten Family, seconded by Mr. Harris, motion carried unanimously.


Connie Sangster, Planning Director, reported that she has a request from Hubbard Iron Metal to rezone two parcels of property from RD (Two Family-Duplex Residential) to I (Industrial). Property is located adjacent to 130 Drayton Lane. Chairman Nance opened the Public Hearing for the request from Hubbard Iron Metal, and advised that there will be no decision made today. He asked for anyone to speak in favor of the request. Benji Brasington reported that he will be speaking on behalf of Hubbard Iron Metal, and he is with Allied Metal Recycling, Meter. His company is looking at buying this property for a feeder yard for their facility. Basically Hubbard is a scrap yard or holding facility and are shipping the scrap to them already, so nothing will really change; the only issue is when they buy them out all the land needs to be Industrial for their future purposes. They are looking at putting a shearing facility here for heavy steel, as there is an industrial base here, and it looks like a good fit for them. Right now it will be a feeder yard, but in the future it will be more of a processing area as well. He handed out pictures of his facility in Meter, and advised that they try to make all their facilities as environmentally friendly as possible as all of their processing areas are on concrete, have storm water detention ponds, have inspectors, fencing around the facility, and trees outside the perimeter. He advised that all of this is contingent on whether they can buy the property and if they can get it rezoned. They will also have to do some environmental testing as well. Mr. Faircloth asked how much noise the machines make and what will they do to help cushion the noise. Mr. Brasington stated that the noise would be no more than it is now, and they work normal business hours of 8:00 a.m. to 5:00 p.m. There were no other comments for the request, and Chairman Nance asked for anyone to speak against the request. Hugh Burke from Milledgeville advised that he owns a piece of property that is adjacent to Hubbard's, which is a mobile home park off of Denmar Road that fronts on Hwy. 41. He advised that they had never had a complaint about Kenny Lynch, owner of Hubbard's, about his operation or anything; however, this is going to step it up one more notch and his main concern is about the noise with the heavier metal they will be handling. Mr. Mathis asked if they would put a shear or shredder here, and Mr. Brasington advised that it would be a shear. There was no one else to speak against the request. Ms. Sangster asked about the truck traffic, and Mr. Brasington advised that right now they do not know for sure what the truck traffic will be, and they may have to address that later. Mr. Lynch advised that they have not had any problems with truck traffic at present, and they have a good bit of business from the surrounding counties. Ms. Sangster reported that she received a letter from Sam Smith, Jr. advising that if Commissioners did approve the rezoning it should have fencing to cover the scrap and debris. She also advised this if the rezoning is approved next meeting then we will also need to have a Public Hearing at that meeting in order to operate a junk yard in the Industrial zone; junk yards are only permissible as a special use condition in the Industrial zone. There were no further comments, and Chairman Nance closed the Public Hearing advising that Commissioners would make their decision at the next regular meeting.


Chairman Nance opened the Public Hearing. Ms. Sangster reported she has a request to abandon a strip of land located between 140 and 142 Swift Creek Road. The county has never claimed the property but the county does have a drainage there that goes into the lake. This property has been discussed for a couple of years. She has checked with Crisp County Power Commission, and they have nothing in this area; Carl Gamble with Public Works advised that if approved, a 10' drainage easement on each side of the property would need to be included. Ms. Sangster advised that if a motion is made, it needs to include a certain amount of time to get the paperwork complete and on the county tax records or it will revert back to what it is now. She advised that they have sent notices to both property owners, and they both agree as they have been requesting this for a while. Motion was made by Mr. Mathis to abandon the property to the property owners adjacent to this property on Swift Creek with the stipulation of completing the necessary paperwork within 60 days, and giving the county a 10' drainage easement of each side of the property, seconded by Mr. Culpepper, motion carried unanimously.


Dravian McGill reported that about a year ago he talked with Mr. Nance, Mr. Harris, and Administrator Crapse about this project right before the beginning of the construction of the new Courthouse. Their initial thoughts were to get as many small businesses and minorities involved in that construction site as they possibly could. They quickly realized it was not a minority issues, it was just keeping local contractors and businesses around the area involved. Administrator Crapse went to the General Contractor to see how we could do this. At first, there were no local people involved, but according to the last numbers, about 47% of this project went to local contractors and businesses. The next project they have discussed is how do we keep this going, and this proposal Commissioners have before them is how they do keep this going. He advised that they are in the process of applying for a grant through the Economic Development through the stimulus package to set up an entire Small Business Development Center here, where they can go over and change some of the experiences the bidders had while bidding on the Courthouse project. Some of those problems incurred were they didn't know how to follow proper bid procedures, some didn't have the capacity to make copies of drawings, and some didn't understand the terms of the bid packages. This center will help these contractors and businesses continue and be able to bid on with future projects, and in turn will creates jobs and dollars within our community. They have met with the Middle Flint RDC consultant that writes grants for the county to see how they go about acquiring the grant under the stimulus package to put this program in place. He advised that there are two rounds, round 1 will end in September and they won't have time to get everything ready for that grant. It was requested that they go ahead and set up an office just to get the contractors involved and find out the number of actual jobs that were created for the Courthouse project, and then apply for the second round of grants that will come up around the first of the year. As a part of this project, they are going to have to have master carpenters, master everything to teach our local people how to participate and be successful on bidding for the projects in our area. They are asking that Commissioners consider taking the lead in this project, as the grant is actually geared toward the county administration to oversee this particular type grant. He advised that Commissioners have a copy of part of their proposal, which shows what will be the benefit of keeping everything local, but the main issue is creating the consortium team between the local agencies to get involved in this project. Mr. McGill stated that he knows money is tight, but they think this is a worthwhile investment worth pursing by the county. The grant will be between $2.5 and $3.5 million, and they have a very high chance of obtaining the grant, but the paperwork has to be filled out to get the process started. He stated that when the contractors are released from the Courthouse project, they want to immediately get those people and put them into the program, also. They will be doing this in conjunction with South Georgia Technical College. Mr. Faircloth asked if there is a monetary match from the county at this time, and Mr. McGill advised that there is not actually a match but they are looking to see that we have taken the initiative to start the project and to show we have had a perpetual thing going for the last few months. Mr. Faircloth asked what would happen when the grant money is gone, and he advised that the grants will allow anywhere from a 2% to 5% fee out of those successful projects which will go to the development center to continue to train our people. Mr. McGill advised that they propose to bring on a director and two assistants to work with the contractors and will have minimal overhead, and they think it will take about $160,000 to run this program administratively. Administrator Crapse advised that some of these grants require some in-kind services, and we can take care of this. The concept would be that this would be a quasi-county function to give it statue, and the grant money would flow though the county and be in an account to support this operation. Motion was made by Mr. Faircloth to adopt the concept that has been presented by Mr. McGill, move forward, and as needed, amendments will be made, seconded by Mr. Culpepper, motion carried unanimously.


Administrator Crapse reported that the Board of Tax Assessors tabled the appeal of the computation for the 2005 tax bill of Perimeter Partners until their July meeting, and he thinks it is appropriate that the Commissioners table this until our July meeting. Motion was made by Mr. Faircloth to table the appeal of computation for the 2005 tax bill of Perimeter Partners, seconded by Mr. Harris, motion carried unanimously.


Administrator Crapse reported that there are two different tax issues here for GE Capital, Corp. There are two accounts with GE, one is noted as #17713, which has been searched by the Tax Assessors and found to be in error. The error resulted in an overpayment of approximately $300, and subject to the Tax Commissioners calculation, he would recommend the Board approve this amount. Motion was made by Mr. Culpepper to approve the refund of an overpayment of approximately $300, subject to the Tax Commissioners calculation for #17713, GE Capital, seconded by Mr. Harris, motion carried unanimously. Administrator Crapse reported that the second one is noted as #18035. They were asking for some relief on this particular area, however, that segment has recently been audited by Traylor Business Services, and he concurs with the Assessors, to let any adjustments be handled in the normal verification process; so the recommendation is the Board let the audit verify the current adjustment, and there would be no further action required by the Board. By common consent, Commissioners agreed to let the auditor verify the account.


Administrator Crapse reported that since our last Board meeting, we have been working with the engineer and Mr. Faircloth to look at this contract and see what we might do. Basically, we have restructured the project, and in that process, we have negotiated the cost down from the $3.1 million maximum to $2.79 million maximum or a more probable figure of $2.77 million. That brings this project back in line with our original budget, which was $2.76 million. With this coarse of action, which actually takes the two lowest bids from the two parts of the bid package, the MSW and the C&D Cells, which will include some additional administrative costs. We have been assured that we won't need the money for wetland mitigation, and TTL has agreed to proceed with the project at the same cost, even though there will be two contractors involved. Both of the contractors have agreed to this and to work together on the site at the same time. There is some other information that may come to light, and at this point he would recommend approval of both these. We do have a Management RFP out on the street that is due in about the 25th of June, and he has heard that there are individuals out there who may want to send in an unsolicited proposal for another possible avenue for the landfill. At this point, we have a good and steady contract, but if the Board should want to delay this, the action would have to be taken prior to our next scheduled meeting, as the contract price is only good from 60 days from May 14th. Mr. Faircloth advised that Ben Hill County has a model where they have the manned dumpsites and have contracted with someone to take their garbage out of the county. The revenues that come in through the transfer station offset the cost of sending it out of the county; therefore, they did not have to go into extra debt to dig more cells. He thinks looking at this from a business prospective, he is not sure that the economy is going to turn around to make the numbers work by borrowing an additional $2.76 million, and if there is an alternate idea out there that can work, at least let's look at it. Administrator Crapse advised that since Commissioners are going to be out of town on our regular meeting date in July, we could have the July meeting on July 9th, and that way the decision on the management contract can be made at that time. Motion was made by Mr. Faircloth to table the award of the Landfill Cell Construction Contract and make the decision on July 9th, seconded by Mr. Mathis, motion carried unanimously. Jimmy Faircloth and Greg Bacon advised that they are fine with the action taken.


Administrator Crapse advised that there has been a delay in our tax digest due to legislation passed at the last general assembly, and with the very uncertain revenues, we believe that it is essential to postpone the adoption of the 2010 Budget until on or before September 30, 2009. At the same time, it is essential to maintain our necessary daily operation until we have an adoptive budget, and he recommends the Board adopt a Continued Spending Resolution which allows us to continue essential operations until we have a budget or until September 30th, whichever comes first. Motion was made by Mr. Culpepper to adopt the Continued Spending Resolution, seconded by Mr. Harris, motion carried unanimously.


Administrator Crapse reported that this item was tabled last meeting with a request from the Board to get information from other counties on their rental rates. The results of that information from the counties that responded show we are pretty much on the low end of everything and the closest we are is to Dougherty County where their rates run from $4.50 to $5.30 and ours run from $4.29 to $5.00. a square foot If you look at Bullock County, theirs is the same operation that is involved in your decision, the FSA/USDA Farm Services Agency; they are paying between $8.25 and $9.00 a square foot. Based on his review and understanding that this is a sensitive issue, and everybody is having to do everything they can to help the bottom line, he would recommend that the Board increase our rental rate to $6.00 a square foot per year. This would increase the rent to Middle Flint Behavioral Healthcare by $1,000 a month, and to FSA/USDA by $327 a month. Motion was made by Mr. Harris to increase the rent on county buildings to $6.00 a square foot, seconded by Mr. Culpepper, motion carried unanimously.


Administrator Crapse reported that this is a Resolution that is required by FEMA to receive federal disaster assistance, as the county was approved because of the bad weather we had a few weeks ago. It authorizes the Chairman to file such application for assistance and also provides assurances for compliance with the federal regulations; he recommends the Board adopt the Resolution. Motion was made by Mr. Mathis to adopt the Resolution Designating The Agency For Federal Assistance Under The Disaster Relief Act, seconded by Mr. Harris, motion carried unanimously.


Administrator Crapse reported that he has a letter that they are asking the Board to approve for Chairman Nance's signature to send to all of our Constitutional Officers; there is a like letter that will go out to all of the Department Heads over his signature. These letters advise them of the status of the 2010 Budget, advise that the current rate of pay will remain the same as they are now, with the exception of the 2010 COLA. In other words, the county will approve no pay raises for county personnel from today through FY-2010 unless mandated by state and federal statutes. We have provided for each of them to meet with the Board directly at our budget workshop. He recommends that the Board approve this so that we don't have any unexpected pay increases. Motion was made by Mr. Culpepper to approve the letter to the Constitutional Officers on FY-2010 Budget Restrictions, seconded by Mr. Faircloth, motion carried unanimously.


Administrator Crapse reported that a similar letter has written to the outside agencies for Chairman Nance's signature advising them of the status of the 2010 Budget. Motion was made by Mr. Culpepper to approve the letter to be sent to the Outside Agencies, seconded by Mr. Faircloth, motion carried unanimously.


Administrator Crapse advised that very soon the new Courthouse will be occupied and officially opened leaving the necessity to rename this building. He has provided a list of some names and/or they can choose another name, it is their decision. The decision doesn't necessarily have to be made today, but it will definitely need to be made by next month. Commissioners discussed and went over several of the names. Motion was made by Mr. Mathis to rename the old Courthouse to Crisp County Government Center, seconded by Mr. Culpepper, motion carried unanimously.


Administrator Crapse reported that Jerome Outlaw's term of Chairman on the Crisp County Board of Elections & Registration would expire at the end of June, he has done an outstanding job of starting and building this Board. He has spoken with him, he is very interested in serving another term, and he highly recommends the Board reappoint Mr. Outlaw as Chairman to that Board. Motion was made by Mr. Harris to reappoint Jerome Outlaw as Chairman of the Crisp County Board of Elections & Registration, seconded by Mr. Culpepper, motion carried unanimously.


Administrator Crapse reported that the Commissioners need to appoint someone to the Crisp County Board of Family & Children Services Board to fill the unexpired term of Don Tucker. He received no responses from the ad in the paper for service this Board, and when he tried to contract the Director, Deborah Smith, he found out she was out due to a family tragedy. He will contact her again and see if we can get some recommendations from her. Motion was made by Mr. Culpepper to table this decision until next meeting, seconded by Mr. Faircloth, motion carried unanimously.


Administrator Crapse reported that the appointment on the Middle Flint Regional Development Center Board is a one year-term; James Nance and Jeff Couturier were on it last year. He advised that Jeff will be retiring from the Power Commission, and he knows that there will be a new structure on this Board as we are transmitting to a Regional Commission structure. Motion was made by Mr. Harris to appoint Chairman Nance and Mr. Faircloth to the Middle Flint RDC Board for one year, motion carried unanimously.


Motion was made by Mr. Culpepper to move the regular meeting of the Board of Commissioners from July 14th to July 9th, seconded by Mr. Faircloth, motion carried unanimously.


Administrator Crapse advised that he has a Resolution that authorizes the CDBG Grant Loan to Gulden's Foundry, and the certification of receipt of loan servicing. The Resolution authorizes the county to disburse the funds to the Industrial Development Authority, it will be a fifteen-year loan with no interest, and they don't have to start paying for this loan for five years. Motion was made by Mr. Faircloth to adopt a Resolution to Authorize the CDBG Grant Loan to Golden's Foundry, seconded by Mr. Culpepper, motion carried unanimously.


Mrs. Leverett reported that today's packet includes the executive summary for the month of May 2009 as well as eleven months year to date. First is the report of revenues and expenditures for our three major funds. In the General Fund, recorded revenue for May in the amount of $508,082 brings the year to date total to $11,811,236 representing 84.71% of annual budget. $1,192,880 in expenditures recorded for the month brings the year to date total to $12,030,408 or 86.28% of budget and leaves the general fund at the end of May with expenditures exceeding revenues by ($219,172), just over 1.5%. For the Landfill Fund, we have $90,827 in monthly revenue and $1,015,844 year to date. Monthly expenditures of $80,507; year to date, $1,189,029 leaves the landfill with a year to date net loss of ($173,185). The total tonnage received for the month of May was 3,420.98 tons. Approximately 47% of that was received from Violea under their commercial contract and 18% under the City of Cordele free residential contract. The GEFA Loans are current at $3.4 million. The Water Fund recorded revenues of $34,951; YTD $371,576. Expenditures for the month totaled $33,844; YTD $387,997, leaving the Water Fund with a net loss at 5/31/09 of ($16,421). Water usage for the month was 6,623,000 gallons. The USDA Bonds are current at $1,699,899. Next is the Cash Report for May 31, 2009. In the General Fund we have $7.2 million; the Landfill Fund, $2,074,265, the revolving loan fund $205,113, the SPLOST Funds, $3.6 million and the Water Fund ended the month of with $973,016 giving us a county wide total of $14.1 million. Next are the SPLOST reports. The first is the budget to actual report for the 2000 ISSUE. As of May 31, 2009, we have spent $15.7 million of the $17.6 million dollars collected, leaving us with $1.8million to complete the various City and County projects associated with this issue. Following that is the SPLOST budget to actual by category summary report for the 2005 Issue. To date we have total collections of $14,454,800, total expenditures of $14,447,688. As reported last month, 05 SPLOST Fund is now in the situation of borrowing from the General Fund until the distributions catch up with the expenditures. Distribution #39 of $391,862 was up about 51% over last month. Right now, we are attributing part of this to the lag time involved with the new DOR reporting system. We actually received two (2) distributions in May with an explanation from DOR that the first was from the old reporting system and the second from the new. Regardless, the current distribution brings our average up little to $370,636. Next is a monthly detail listing of all the SPLOST Fund expenditures, for both issues. Total disbursements for the month of May were $1,347,644. Projects benefiting from SPLOST funds during the month of May were the Town of Arabi, The City of Cordele, The Courthouse Project, the Airport and the IDA. Following that we have inserted an updated schedule of LOST receipts. This month's distribution was about average for the month of March retail sales. On the next page is the CDBG Revolving Loan Fund monthly report, which includes the balance and status of all our CDBG Revolving Loan Fund Accounts. We remain at nine (9) outstanding loans with a total balance due of $2,151,196. Six are current, three are delinquent and have been turned over to legal. The last report is the revenues by fund and expenditures by department report as of May 31, 2009. The summary report shows the expended percentage of appropriations for each individual department and the total for each fund. At the end of May all departments and divisions should be within 92% of their annual allowances. Overall, the General Fund Expenditures were at 86%, the Water Fund at 68% and the Landfill Fund at 81%.


Administrator Crapse reported that; 1) he attended several meetings and events last month; 2) The 2008 Homeowners Tax Relief Grant funds have still not been received, but they are expected tomorrow or Thursday; 3) The Courthouse project has now reached the point of being delayed, but hopefully not significantly. The Courtroom millwork has not been completed, and our "punch list" walkthrough had to be postponed due to numerous items including floors, painting, etc. I hope we can complete the punch list on the 11th & 12th; 4) There was one new SPLOST expenditure approved this month, $700.50 for plumbing work at the Airport in support of the new Air Evacuation Service & Sailplanes; 5) The Governor did sign the Funding Bill that included the funds for repair of the two railroad bridges for the HOG & Cordele Inland Port; 6) The Big Tex clearing project has been completed; 7) Our paperwork for assistance from the Presidential Declaration on the bad weather wind event for the Sheriff's Department has been submitted, and we continue to work on the Public Works portion which is much more extensive. We should have that completed and submitted within the next couple of weeks; 8) Mediacom has announced new hours for the Cordele office. They will be M,W,&F 12 noon to 5pm. and Tu & Th 9am to 2pm. There is a 24-hour drop box for paying bills, but no cash please!; 9) I have information on the ACCG Committee Meetings on June 19th if anyone would like to sign-up, please let me know; 10) I need a head count for the "This is your Life Dinner" honoring Jean Burnette. This is on Thursday, June 18th, 7:00 p.m., at the Resort; and 11) The Watermelon Days Parade is on June 27th, lineup at 8:00a.m. I need to know who will participate to determine what kind of transportation we will need.


Motion was made by Mr. Culpepper to go into Executive Session to discuss pending litigation and personnel, seconded by Mr. Faircloth, motion carried unanimously.


Motion was made by Mr. Mathis to come out of Executive Session, seconded by Mr. Faircloth, motion carried unanimously.


Mr. Faircloth advised that he and the Administrator spoke yesterday on the fuel conversions to a hybrid propone for county vehicles, and they did some hypothetical numbers in our fleet. He has gone to ACCG to see if the county could get financing if we could not get a grant, and what would be our savings, compared to that. According to ACCG, on a three-year note, we would have a 3.89% interest rate, and on two-year note, it would be 3.67% rate. That basically breaks down to $155 a vehicle for the conversion cost. Now, if we converted this to a vehicle that runs 2500 miles a month, assuming it get fourteen miles to a gallon and gas at about $2.15-$2.18 a gallon, we would end up saving about $90 a vehicle. He advised that it does not make sense to convert vehicles that run less than 2500 miles a month. You can take the kit off of one vehicle and put in on another vehicle, and you can switch from gas to propone if propone goes up and gas goes down. He would like for the Board to look at this; he will get more information on this and bring back to the Commissioners. Administrator Crapse will run some numbers on how many vehicles we have and mileage they use a month, etc.


Motion was made by Mr. Faircloth to adjourn the meeting at 12:36 p.m., seconded by Mr. Harris, motion carried unanimously.

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