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Meetings

MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
MEETING HELD ON JULY 8, 2008

OPENING CEREMONIES

The meeting was called to order at 9:00 a.m. by Chairman Ferrell Henry, with Commissioners Brad Faircloth and William Culpepper in attendance. Others present were County Administrator Lester E. Crapse, Jr., County Attorney Rick Lawson, Finance Director Sherrie Leverett, and Secretary Linda Finch. Commissioner Faircloth gave the invocation, and Administrator Crapse led the audience in the Pledge of Allegiance to the Flag of the United States of America.

OPENING CEREMONIES

Motion was made by Mr. Culpepper to approve the minutes of the regular meeting on June 10, 2008, the public hearing on June 17, 2008, and the called meeting on June 27, 2008, seconded by Mr. Faircloth, motion carried unanimously.

STORM READY COMMUNITY PRESENTATION

Sheriff Haralson reported that he is here and proud to announce our Storm Ready recognition ceremony for Crisp County. He recognized Colonel Hancock and Investigator Sears and stated that Col. Hancock is one of the few master technicians when it comes to GEMA and Emergency Management, and both of these employees have given a lot of hours and time to get their certifications. He advised that this will pay off for us in the long run if we were to have a disaster as it gets us prepared so we will know what to do and hopefully get some help and money. He advised that they are excited about being a Storm Ready community, and introduced a special guest, Barry Goodwin, who is Warning Coordinator Meteorologist with the National Weather Service in Peachtree City. Chairman Henry thanked Mr. Goodwin for taking the time to be here with us today. Mr. Goodwin thanked the Commissioners for their support in emergency management's program, and Crisp County has joined the ranks of about 65 other counties that have received this recognition. He advised that it is an honor to recognize Crisp County today, and they are certainly glad that the Sheriff and his staff have made the efforts to become a storm ready county. Mr. Goodwin advised that to be a storm ready community you have to have a 24-hour warning point, an emergency operations center, multiple ways of receiving information from the national weather service, be able to monitor the local weather and or river conditions, have multiple ways of alerting the public of the impending danger, promoting public readiness, having community seminars and presentations, having a formal hazardous weather plan, having trained spotters, conduct periodic drills and exercising, and also have interaction with the weather service. He advised that ordinarily they would have a GEMA representative present, but Gary Rice could not be here today, and also the president of the local Emergency Management Association of Georgia, Kenny Calhoun, wasn't able to make it either. He advised that those two agencies are the other players that are part of the Storm Ready Local Advisory Board for Georgia, and through that partnership, they make the decisions of how we are going about governing this program as well as making sure the applicants meet certain requirements in a proper manner. He along with all the Commissioners, Sheriff Haralson, Colonel Hancock, and Investigator Sears unveiled the plaque. Mr. Goodwin advised that the Storm Ready recognition will go for three years and then you will go back through the process again. Chairman Henry and Commissioners stated that we are very proud of our emergency people and appreciate this plaque.

PUBLIC HEARING ON THE 2008 MILLAGE RATE

Chairman Henry opened the Public Hearing regarding the 2008 Millage Rate. Mrs. Leverett reported that this is a public hearing on the tax digest for 2008 which we have identified the millage to be 10.749, same as last year, and the only increase in the digest is due to real growth of 3.58% over last year. The tax rate is lower than it has been for the last five years, and we were able, with the growth in the digest, to balance the budget for FY-09. The next step will be the called meeting on July 24th to officially set the millage rate, and all indications she gets is that the school board is not going to raise their tax rate either. She advised that when they received the final digest, the numbers in the digest had dropped about $1 million, which is about $10,000 in revenue, but they have made some adjustments in some other areas to make sure that our revenues were not overstated. There being no comments from the public, Chairman Henry closed the Public Hearing.

SENATORIAL CANDIDATE WALLY ROBERTS

Wally Roberts, Senatorial Candidate, thanked Commissioners for allowing him to talk to them, and he advised that he was raised on a farm, joined the Marine Corp, went to college, was a Troop Commander with the Georgia State Patrol, and he is also the Vice-Chairman of the Lee County Commissioners. His main concern for running is local government and their budgets and the mandates from the Federal and State Governments to the local governments, and he wants to be a voice for local governments. Administrator Crapse went over the needs and issues of the county as he had the other candidate that had met with Commissioners (see 6/27/08 minutes). Mr. Roberts thanked Commissioners, and advised that if he is elected, he will be in contact with them.

APPROVE TAX CREDIT FOR TERESA & CURT TITSHAW

Administrator Crapse reported that Teresa and Curt Titshaw had requested a tax credit because of an error that was made on the assessment of their property. He did refer that to the Tax Assessors, they did review it, and they did confirm that there was an error and recommend a refund or credit in the amount of $1,004.05 for the 2006 and 2007 tax years. He recommends that the Board approve a tax credit for $1,004.05 on the 2008 tax bill, which will soon be coming out, subject to the Tax Commissioner's calculation of the exact amount of the overpayment. Motion was made by Mr. Culpepper to approve a tax credit on the 2008 tax bill, subject to the Tax Commissioner's calculation for Teresa and Curt Titshaw, seconded by Mr. Faircloth, motion carried unanimously.

APPOINTMENTS TO THE CRISP COUNTY POWER COMMISSION

Chairman Henry appointed himself, Mr. Nance, and Mr. Culpepper to serve as voting members on the Crisp County Power Commission Board from July 1, 2008 to December 31, 2008.

APPOINTMENT TO TOURISM BOARD

Administrator Crapse reported that he has spoken with Monica Simmons about an inactive member on the Tourism Board, and a couple of days ago, she sent him an email with some suggestions of people that were interested in and had been coming to the Tourism Board. One of those was Terry Cobb, who is employed as the General Manager of Best Western Motel, she has been in the hospitality business for about fifteen years, they have lived in the community all of her life, and she is very active in supporting the Tourism Board. He advised that our current member is Carol Ann Moore, and she hasn't been to a meeting in a couple of years; if the Board would like, he could advertise for this position in the paper, or we can take the opportunity to appoint somebody that we know is interested and wants to be on this board. After discussion, Administrator Crapse will contact Mrs. Moore and make sure she is not interested in serving on this board any more. Motion was made by Mr. Faircloth to appoint Terry Cobb to the Tourism Board subject to Mrs. Moore's desire not to continue on this Board, seconded by Mr. Culpepper, motion carried unanimously.

FINANCIAL REPORT

Mrs. Leverett reported that today's packet includes a very preliminary report on County finances for the month and fiscal year ending 6/30/08. We continue to receive and are processing invoices, accruals and other activity for the 6/30/08 fiscal year and will have a more precise report available at a later date. Based on the information we have, in the report of revenues and expenditures for our three major funds, the General Fund shows recorded revenue for the month of June at $604,673, year to date $12,803,713 or almost 95%. June expenditures so far total $1,010,400, YTD $12,966,835 or almost 96% leaving the General Fund at the time of this report with expenditures exceeding revenues by $163,123. After everything is received and posted, I expect both of these numbers to meet or slightly exceed 100% of the annual appropriation for FY 08. For the Landfill Fund, we had $103,255 in monthly revenue, bringing the Year to date total to $1,367,530, which is slightly better than what we anticipated. Monthly expenditures of $33,796; year to date, $1,250,759 leaves the landfill with a year to date net gain of $116,771 at the time of this report. The total tonnage received for the month of June was 3,571.01 tons. Approximately 44% of that was received from Onyx under their commercial contract and 14% under the City of Cordele free residential contract. Total tonnage received for the year, was 47,565.23, about 687 tons less than FY 07. The GEFA Loans are current at $3.6 million. For the month of June, we are reporting recorded revenues for the Water Fund of $43,673; YTD $414,875. Expenditures for the month totaled $25,781; YTD $405,879. leaving the Water Fund with a preliminary net gain at year-end of $8,996. Water usage for the month was up considerably over last month, 9,893,000 gallons and brings our yearly total to 73,817,000, which is still about 8,000,000 less than the previous fiscal year. The USDA Bonds are current at $1,729,502. In the Cash Report, the General Fund has $7.4 million; the Landfill Fund, $2.3 million, the revolving loan fund $403,013, the SPLOST Funds $7.0 million, and the Water Fund ended the month with $785,050 giving us a county wide total of $18,037,303. Of that, $181,000 is reserved for debt service, $54,985 for customer deposits and over $7 million for capital projects. In the SPLOST reports, this month's receipt of $326,298 is slightly lower than the same month of 2007 and more than $77,000 lower than last month. In the budget to actual report for the 2000 ISSUE, as of June 30th, we have spent $15.6 million of the $17.6 million dollars collected, leaving us with a little over $2 million projects associated with this issue. Next is the SPLOST budget to actual by category summary report for the 2005 Issue. To date we have total collections of $10,559,405, total expenditures of $6,091,963. Monthly average dropped slightly from last month down to $377,122. Following that is a monthly detail listing of all the SPLOST Fund expenditures, for both issues. Total disbursements for the month of June were $287,157. The various projects and amounts expended during the month are listed on the schedule; the largest amounts spent went to Health Department construction project, the City of Cordele, and the CCSO and Detention Center construction project. Next is the CDBG Revolving Loan Fund Monthly report, which includes the balance and status of all our CDBG Revolving Loan Fund Accounts. We remain at nine (9) outstanding loans with a total balance due of $2,015,424. We received a payment from Ga. Stair and Rail yesterday, bringing the status of that loan to current. We also received a payment from Goldens Foundry, but it did not include the additional interest for the partial month on the last draw received, making them slightly delinquent by about $414.00. We have not received the quarterly payment due at 7/1/08 from Heartland Manufacturing for $5,871, which throws them into delinquent status as well. All the others are current, with the exception of Circle J and Walker, which have been turned over to legal for some time now. The last report is the revenues by fund and expenditures by department report, which includes information as we have it at June 30, 2008. The summary report shows the expended percentage of appropriations for each individual department and the total for each fund. Of course, at June 30th, all departments and divisions should be at 100% of their annual allowances. Overall, the preliminary numbers indicate the General Fund Expenditures at 96%, Water Fund at 70% and the Landfill fund at 82%.

ADMINISTRATOR'S REPORT

Administrator Crapse reported that 1) he attended several meetings and events this month; 2) it was a very busy month with the Watermelon Days, Budget, and Courthouse going strong; 3) there were three new SPLOST expenditures approved this month, $6,500 for a Floodplain Study and $1,550 for a Wetland Delineation Study that were required by the City of Cordele for the Courthouse Property, and a third for Audio Visual wiring for the Sheriff's Department Project for $9,000; 4) we executed the Structural Steel Package for the Courthouse for $866,066 with the low bidder that was $2,700 less than the GMP we received last month. We should have the GMP for the earth work next week and my advance word is that I will be very happy with the numbers; 5) GDOT accepted our appeal and agreed to pay for the Wetland Mitigation Credits required for the Amboy Road Bridge over Lime Creek, as they had originally agreed; 6) I have been approached by Chip Wells about having an Ultra-Light Fly-in at the airport in October as a show of support for an injured pilot and a possible fundraiser. This would involve 20 to 50 Ultra-Light Pilots flying in between Thursday and Saturday and going home on Sunday. He has talked with Dub Cooper and it would be similar to the Sailplanes but on a smaller scale. I told him that I would talk with you all and if there was no objection to the idea we would get together and put a plan together with the airport; 7) work continues to go well with the work at the Sheriff and Health Departments with the exception of the additional expense of $9,000 I mentioned earlier. The work is approximately 75% complete and on schedule; 8) thru Carl's initiative we were able to sell the wood beams and joist from the Cleaners Building for $900 on the hoof; 9) some bad news is that we have lost a Motor grader transmission in a 20-year old machine. The $16-$18K to replace the transmission is not a wise investment considering the engine could blow next week, and on and on. We have gotten some bids that we will review tomorrow and probably new to purchase or lease a replacement in the $235K range which we can do with Road SPLOST: 10) the ACCG Fall Policy Conference is Wednesday October 9-Friday October 10, 2008. Wednesday is the training day so if you are going to attend training you will need to go up on the 7th, otherwise we should go up on the 8th and return on the afternoon of the 10th. Please let Linda know if you plan to attend; 11) George Gay is back on course with another perfect score of 100 on our latest Compliance Inspection at the Landfill; 12) former Commissioner Joyce Pheil had knee replacements in both knees yesterday, so if you get the chance give her a call or send a card, she will be in Tift Regional for several days; 13) we received a Thank You Card from the Chamber for our sponsorship of the Watermelon Days Festival; 14) the Board also received a very nice letter from Mr. Willie B. Pickens in appreciation for naming the pool for him; and 15) the Hawpond Road remains closed at the Deep Creek Bridge replacement.

GO INTO EXECUTIVE SESSION

Motion was made by Mr. Faircloth to go into Executive Session to discuss personnel and potential litigation, seconded by Mr. Culpepper, motion carried unanimously.

COME OUT OF EXECUTIVE SESSION

Motion was made by Mr. Faircloth to come out of Executive Session, seconded by Mr. Culpepper, motion carried unanimously.

ADJOURNMENT

Motion was made by Mr. Culpepper to adjourn the meeting at 10:32 a.m., seconded by Mr. Faircloth, motion carried unanimously.

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