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The meeting was called to order at 9:00 a.m. by Chairman Ferrell Henry, with Commissioners James D. Harris, A. James Nance, Brad Faircloth, and William Culpepper in attendance. Others present were County Administrator Lester E. Crapse, Jr., County Attorney David Forehand, Financial Director Sherrie Leverett, and Secretary Linda Finch. Rev. Mike Davis, pastor of Peavy, Hatley, and Pitts United Methodist Churches gave the invocation, and Administrator Crapse led the audience in the Pledge of Allegiance to the Flag of the United States of America.


Administrator Crapse opened the floor for nominations for Chairman of the Board of Commissioners for 2008. Mr. Harris nominated Ferrell Henry. Mr. Nance made the motion that the nominations be closed, seconded by Mr. Culpepper. Ferrell Henry was elected Chairman of the Crisp County Board of Commissioners for the year 2008. Chairman Henry advised that we are fortunate to have a group of cooperative people and that have grown every year, and he is proud to be a part of this group. He said he remembers what former Chairman J. R. Dowdy said right before he retired, and that was that the best years for Crisp County were in the future, he agreed with him then, and he wholeheartly agrees with him now, as we have made great strides in the last few years. 2008 is going to be an extremely busy year as we have a good many projects going on this year. He also thanked the Administrator and the staff.


Chairman Henry opened the floor for nominations for Vice-Chairman of the Board of Commissioners for 2008. Mr. Nance nominated James Harris. Mr. Faircloth made the motion that the nominations be closed, seconded by Mr. Culpepper. James Harris was elected Vice-Chairman of the Crisp County Board of Commissioners for the year 2008. Vice-Chairman Harris thanked Commissioners for the confidence they have shown in him by electing him. He appreciates working with this Board, and he agrees that we have made great strides in the last few years and hopes 2008 will be even better.


Motion was made by Mr. Culpepper to approve the minutes of the meeting of December 11, 2007, seconded by Mr. Harris, motion carried unanimously.


Motion was made by Mr. Culpepper to reappoint David Forehand as the County Attorney and Charles Jones as the County Landfill Attorney for the year 2008, seconded by Mr. Nance, motion carried unanimously. Attorney Forehand thanked them for the confidence they have shown in him, it is a pleasure to represent this group of Commissioners, and also to work with Mr. Crapse and his staff.


Robert Cook, Director of the Empowerment Zone, Tom McFarland, Director of Housing Programs for the Empowerment Zone, and Keith Suwannee, Consultant met with Commissioners to discuss an application for the McArthur Foundation Grant. Mr. Cook reported that the Empowerment Zone has come across an opportunity for Crisp and Dooly Counties to apply to this Foundation for funding to preserve affordable rental houses; it is a $35 million initiative, and they plan to split this money among ten approved applicants. He stated that he didn't know if we can get it, but we do know that we can use it as we certainly have the need in both counties. We would like to invite the Commissioners to act as a joint applicant, either as a lead applicant or a participating applicant for these funds; the Empowerment Zone would make the application and administer the funds just as they did the original Empowerment Zone Grant. Chairman Henry asked if there was a match for the grant, and Mr. Cook advised that there was no money match required. Chairman Henry applauded the Empowerment Zone for seeking out ways to help people in our county as we do qualify for so many grants because of the great need we have. Mr. Cook advised that we have had a great need, but we are seeing some improvements, and the most recent census reports show us with a decrease in poverty. Mr. Nance asked how much money they would be applying for, and what were some of their goals and objectives. Mr. Cook advised that they would be applying for somewhere between $3.5-$4.5 million, a portion of that would be a true grant where they would go out and work with current owners to purchase land, but the majority of that would be a loan at a significantly below market rate, which could be used to purchase land and existing units, renovate those units and sell them back into the private sector. Also, they have just hired a housing counselor full-time to do credit counseling that will allow people to maintain their position in a rental home, considering how they might buy a home long-term, and move toward home ownership, if it is practical for them. Mr. McFarland advised that they brought a sample resolution that was adopted in Dooly County they would like to present. Administrator Crapse and Attorney Forehand looked at the Resolution, and Administrator Crapse advised that the resolution looks to be in order as it indicates that the county will participate, that the county will work as a joint venture with Southwest Georgia United Empowerment Zone, the funding will be coordinated through the Empowerment Zone through a Memorandum Agreement, and the Board would authorize the Chairman to sign. Motion was made by Mr. Faircloth to approve the Application for the McArthur Foundation Grant and giving the Chairman the authority to sign the Resolution, seconded by Mr. Nance, motion carried unanimously.


Belinda Griffin, Probate Court Judge, reported that, as Commissioners are aware, the Clerk of Court, District Attorney's Office, Magistrate Court, and the Sheriff's Department are in an information sharing network, and now the opportunity has arisen for the Probate Court to be included in that information sharing network. What that would do for them is that about one-half of their traffic cases come from the Sheriff's Department, so they would be able to pull those cases directly from the files without having to re-key that information, which would be a big help to her staff. As a part of that, the software, ICON, that is currently being used by those other agencies is different from the software company she uses, plus she is under a mandate to go to electronic reporting of their traffic cases, so she will have to do this either way. She advised that with both these things looming, it looks like a good time to make a change in the software, if we can get the funding for it, she has a proposal from ICON. They are willing to work with them as far as funding is concerned, they will take a down payment, and a payment plan. The entire software package is $15,000, data conversion for their existing date is $3,000, and training $3,000, so we are looking at $21,000 for the package. Also, they have desktop scanners at $750 each, and she thinks they would need one for Probate and one for traffic, making the total package of $22,500. Administrator Crapse reported that there have been some bugs in her old software that they haven't been able to resolve, so that definitely needs to be upgraded, and the second thing is there is always a concern for lost data when you move from one system to another; the good thing we have here is that we have done this already with the other departments, and we haven't lost any data that we are aware of, so we have a track record there. He advised that in addition to doing the accounting, it includes an on-line ticket payment module, which would allow people to pay their tickets on line to cut down on the traffic in the Probate Office and also, in the long-term, this will probably save some personnel costs because of the re-keying and paying tickets on-line. He advised that we don't have the money budgeted, and in addition to the cost, there will be an annual support cost of $2,400 a year once the system is paid for, which is pretty reasonable for a system like this. We can work with the Finance Director in getting this paid, and he has prepared a letter to our legislators asking for certain things from the legislature, and included in that is $21,000 for this system. He recommends approval of this request. Motion was made by Mr. Faircloth to approve the purchase of the ICON Software and the two scanners for the Probate Court, total of $22,500, seconded by Mr. Culpepper, motion carried unanimously.


Chairman Henry appointed Mr. Harris, Mr. Faircloth, and himself to the Crisp County Power Commission Board, term running from January 1, 2008 through June 30, 2008.


Mr. Harris reported that he has been on the Empowerment Board since its' inception, and physically he is just not able to function 100% on that board; there are times when an individual needs to just get out of the way and let someone else handle it, and that is what he needs to do. Chairman Henry thanked him for being frank, and thanked him for doing a great job on that Board. Mr. Faircloth volunteered to be Crisp County's Representative on this Board if no one else wanted to. Chairman Henry appointed Mr. Faircloth to be the Crisp County Government Representative on the EZ Board to take the place of Mr. Harris for 2008.


Chairman Henry appointed the following to the county committees: Landfill Committee, Mr. Nance and Mr. Culpepper; Water System Committee, Mr. Harris and Mr. Culpepper; Public Service, Mr. Faircloth and Mr. Nance; Public Works, Mr. Faircloth and Mr. Nance; Community Council, Mr. Nance; Crisp County Planning Committee, Mr. Faircloth and Mr. Nance; Finance Committee, Mr. Faircloth and Mr. Nance along with Mr. Crapse and Mrs. Leverett; Storm Water Litigation Advisory Committee, Mr. Faircloth along with Mr. Crapse, IDA and Board of Health, Mr. Henry; Agricultural Industrial Development, Mr. Faircloth; Chamber of Commerce, Mr. Culpepper; Tourism, Mr. Culpepper, Train Authority, Mr. Faircloth and Mr. Harris; and Mid-South RC&D Council, Mr. Harris.


Mrs. Leverett reported that she has prepared the proposed Budget Calendar for 2008, which incorporates the budget process and the tax digest process. She pointed out some highlight dates: The February meeting is when we would like some input from the Commissioners as to where they want the FY-09 budget to go as they will begin that process soon; hopefully around the first of June, we will present the FY-09 budget to Commissioners; and then on or before June 30th, we will adopt the budget. Toward the end of July we will have the tax digest in order so we can adopt that tax digest and set the mileage rate, which will give our Tax Commissioner plenty of time to get to the Department of Revenue before August 1st to get an approval of the digest, and then the calendar ends on December 20th when everybody pays their taxes. Motion was made by Mr. Harris to approve the 2008 Budget Calendar, seconded by Mr. Culpepper, motion carried unanimously.


Administrator Crapse reported, based on the function of the new Judicial Building as all of the court functions will be there, plus he thinks that the county seems to want a building that represents the county throughout the state, nation, and the world to be something that stands out and we can be proud of, he believes that the Board should strongly consider designating the new judicial facility as the new Crisp County Courthouse and designate our current building here after the transition as another name, such as Crisp County Administrative Building. That is the Commissioners call, and either way they are going to have to be some adjustments made. Motion was made by Mr. Nance to discuss the name of the new Judicial Building, seconded by Mr. Culpepper, motion carried unanimously. Chairman Henry agreed with Administrator Crapse in naming the new facility the Crisp County Courthouse since it will be housing all the courts; administration duties will be taking place in this building, and he thinks Administration Building might be better. Administrator Crapse advised that there was no reason he chose Administrative Building, so it didn't matter to him. Mr. Nance came up with Board of Commissioners and Administrative Offices. Administrator Crapse advised that the importance of the name change on this building is not as important as the other one, as this one wouldn't change until a year or so from now when the new building is complete. Chairman Henry advised that we go ahead and name the new judicial facility, continue to think of names for this building, and rename it at a future meeting. Motion was made by Mr. Faircloth to name the new judicial facility as the Crisp County Courthouse, seconded by Mr. Nance, motion carried unanimously.


Administrator Crapse reported that the original site map of the new Judicial Building had the detention pond where they now have a parking lot, and for several reasons, they thought that they should put parking closer to 7th Street and move the detention pond back to the northeast corner of the property. In order to do that work, they will have to move those buildings that are on the corner, which includes the Cordele Cleaners. He advised that when they purchased that property, they assumed the lease, the first two years of the lease will be up in February and that will leave three years left. As he understands it, we can give notice to terminate that lease and will have to buy out the last three years of that lease at $250.00 a month. If this is the site plan that the Commissioners approve, we are going to have to get rid of the cleaners building in order to do the grading and whatever they have to do to get that site ready. Because of the lease, he would recommend that the Board approve termination of the lease at midnight, April 14, 2008, and direct the county attorney to give notice to the tenant as soon as possible but not later than February 14, 2008, which would be within our sixty days notice. Motion was made by Mr. Harris to terminate the lease on the Cordele Cleaners on midnight, April 14, 2008 and direct the county attorney to give notice to the tenant on or before February 14, 2008, seconded by Mr. Nance, motion carried unanimously.


Administrator Crapse reported that the county was awarded some EZ funding for the skate park, and all the things they give us funding for, we need to provide them with a contract for services in order to do that work. This is a standard contract that we use for all of our projects with EZ, and basically it allows us to go ahead and put up the apparatus when they come in, and he recommends approval of the standard contract with the EZ for accepting the money. Motion was made by Mr. Harris to approve the SWGAUEZ Contract for the Skate Park, seconded by Mr. Culpepper, motion carried unanimously.


Administrator Crapse reported that Commissioners have before them a Resolution setting the 2008 County Election Qualifying Fees. It took them a while to come to some course of action on the School Board Seat because they do not take their seats until July of the next year and also there was some confusion with regard to how much the qualifying fee should be. The list has to be published before February 1st, and it is 3% of base pay. Motion was made by Mr. Faircloth to adopt the Qualifying Fees for the 2008 County Elections, seconded by Mr. Harris, motion carried unanimously.


Administrator Crapse reported that this is a Power Commission issue, and it is the Third Amendment to the Telecommunication Project Contract. It is his understanding that Steve Rentfrow talked to them at the Power Commission meeting last week about this and answered their questions. Because the County owns the Power Commission, the County has to sign off on all of these Contracts. It has been reviewed as to form by our County Attorney, and he assures him the form is correct. There is a Resolution by the Board to Adopt the Contract. Motion was made by Mr. Harris to approve the Resolution Adopting the Third Amendment to Telecommunication Project Contract and authorize the Chairman to sign the paperwork, seconded by Mr. Culpepper, motion carried unanimously.


Administrator Crapse advised that he has written the GDOT Commissioner to request a visit on February 7th, but at the present time he has not heard back. He and Carl Gamble have spent a good bit of time going over the projects to be included. They have received our LARP allocation, which was 2.84 miles, and amounted to about $200,000 in LARP, which is slightly higher than last year but significantly lower than in previous years. As we have normally done, because those are the highest rated roads that we submit, we have asked for county contracts on the remainder of our list, 5.56 miles for five roads that were not selected for LARP. There is a second request of one mile of resurfacing on Antioch Road to finish a contiguous section on that road. Thirdly, is 1.3 miles of new paving on Floyd Road, and that represents our requests as far as the paving and resurfacing projects go. If these things add up to what we think they will, and assuming we get as much money as we thought we would in all those things, this may be the first time that we are limited in regard to our money. Mr. Gamble advised that in the state aide, there was $120 million on the books, and only $48 million were working contracts, so the new Commissioner is going to clean up the ones that have not drawn any money on a contract prior to 2004-05 year. Motion was made by Mr. Harris to approve the GDOT Agenda for the February visit, seconded by Mr. Culpepper, motion carried unanimously.


Administrator Crapse reported that the regular February meeting falls on the 12th, and that conflicts with the ACCG Legislative Conference, Thursday of the week before conflicts with the Fish Fry and then the next Tuesday conflicts with the Zoning Board in this room, so he recommends that the Board officially change the date of the February meeting to February 5th. Motion was made by Mr. Culpepper to change the regular meeting in February to February 5, 2008, seconded by Mr. Faircloth, motion carried unanimously.


Administrator Crapse reported that he has received an email from Marilyn Ranker from the Alcohol and Tobacco Trade Bureau, he thinks Gladys Bishop is going to address this at the Solid Waste meeting, but he just wanted to bring this to their attention because the letter keeps saying Crisp County should do this and that, but he really thinks they are talking about the Solid Waste Authority of Crisp County, not Crisp County. He advised that essentially what they are asking for is approval from the owner for the Alcohol and Tobacco Trade Bureau to enter the premises where the ethanol facility is so they can inspect the ethanol facility. He doesn't think this is a big issue, Solid Waste Authority can own property, unlike the Power Commission, but he believes this property is the Solid Waste Authority's. He does not think it would be out of order if Commissioners approve the Alcohol and Tobacco Trade Bureau to enter the site in order to provide the inspections for the license, and that way if they have to approve it, this would be done, and if they don't have to, then the Solid Waste Authority can do it. Motion was made by Mr. Harris to approve the Alcohol and Tobacco Trade Bureau to enter the Solid Waste premises for the purpose of the inspection, seconded by Mr. Faircloth, motion carried unanimously.


Mr. Nance reported that Larry Felton has called him and personally requested to serve on the Recreation Advisory Board. He stated that he had been part of the Recreation Department for over twenty-five years, and he would like the Board to consider reappointing him to that Board. He advised that Commissioners had stressed diversity on this Board, he thinks one of the best things we could have done is put Jeff Wilson on the Board, and he thinks with Larry and Jeff on the Board will be a good diverse group on the Board, and he is willing to come off the Board to let Larry serve on this Board. Motion was made by Mr. Nance to reappoint Larry Felton on the Recreation Advisory Board in the place of himself, seconded by Mr. Culpepper, motion carried unanimously. Mr. Culpepper advised that Mr. Felton has been a part of recreation for a number of years, and he thought it was not like him to not put his name back in the hat for consideration; Larry has called him and asked for his support, and he told him he would support him. Mr. Faircloth advised that he has also talked with Mr. Felton, regardless of how the process was done, he had misunderstood, and with the track record he has had, he hates for a misunderstanding to come in the way of him serving on the Board; he will support him going back on the Board. Mr. Harris also agreed he was in support of him. Administrator Crapse advised that he has no problem with Larry; he likes him and thinks he does a good job, but he was told to his face by him personally at a meeting. Mr. Henry advised that he thinks if we allow this to happen, we will open up a possibility of a can of worms, because if you do something for one person, you need to be ready as it will come back another day; but it is the thing you have to do sometimes, and he doesn't don't know that this is not one of them. When he talked to Mark Crenshaw, who did not submit a letter to be reappointed to this Board, he lead him to believe that he was ready to serve again, but when he told him that he was not reappointed because he didn't submit a letter; it wasn't a major issue to Mark either way. Administrator Crapse will contact Mark Crenshaw and Tiffany Howard and give them an opportunity to serve on this Board.


Mr. Faircloth reported that Cary Cason will be retiring January 15, 2008, and it was mentioned to him and he thinks it is a good idea and he supports it, that one of our fields or something be renamed after him. Mr. Culpepper stated that he has been approached also and agrees, as Cary has been a big part of sports and youth in our community for a long time. Mr. Henry advised that this is another situation that we all need to be concerned with as we make this decision is, what have we done in the past and what will we do in the future; he is certainly not opposed to this as he has been with the county for over thirty years. We do have a couple of gentlemen that have coached for over thirty years also. We might want to get some reference material, but he thinks, if Cary had any preference, he would want the football field named after him, as he has a lot of pride in the new Recreation Center and football field. Mr. Nance does think Cary's situation is a little different since he has served as the Recreation Department Director, and he supports doing something for Cary as all the kids love Cary Cason. Motion was made by Mr. Faircloth to adopt a Resolution honoring Cary Cason and also designating the football field at the Recreation Department as "Cary Cason Field", seconded by Mr. Nance, motion carried unanimously.


Mrs. Leverett reported that in their packet today is the mid-year report. The General Fund reports revenues of $1,627,637 for December and $5,680,793 year to date; monthly expenditures of $774,423 and year to date expenditures of $5,795,282. These numbers, which include approximately 38% of the FY-08 property tax digest, close the gap that we have been seeing between revenues and expenditures to $114,490, a difference of less than 1%. For the Landfill Fund, we are reporting $103,891 in monthly revenues and $740,686 in revenues year to date; $109,681 in expenditures for the month of December and $681,009 year to date. Revenues ended the month at 54.9%; expenditures at 44.87% of annual budget leaving the Landfill Fund with a year to date net gain of $59,677. The total tonnage received for the month of December of 3,695.23 tons brings our year to date average to 4,297.74. Approximately 42% of that was received from Onyx under their commercial contract and 17% under the City of Cordele free residential contract. The GEFA Loans are current at $3,805,597. For December, the Water Fund recorded monthly revenues of $29,444; YTD revenues of $210,070. December expenditures totaled $29,340; YTD expenditures, $193,082 leaving it with a net gain of $16,988. Water usage for the month was 4,289,000 gallons, and the USDA Bonds are current at $1,745,282. Cash on hand as of December 31st in the General Fund was $5,752,103; the Landfill Fund, $9,927,507; the Revolving Loan Fund, $188,587; the SPLOST Funds, $6,350,790; and the Water Fund, $758,534, giving us a county wide total of $14,977,521. Of that, $175,682 is reserved for debt service, $54,570 for customer deposits, and $6,350,790 for capital projects. In the budget to actual report for the 2000 SPLOST Issue, we have spent $15,009,792 of the $17.6 million collected, leaving us with $2,623,532. Of that amount, $173,000 is reserved for City projects and $1,693,026 for roads. In the budget to actual report for the 2005 SPLOST Issue, our 22nd distribution of $379,451 brings our issue to date total to $8,446,872 and our current monthly average to $383,949. To date we have spent about 57% of the distributions received for a total of $4,846,313. In the monthly detail listing of all the SPLOST Fund expenditures, disbursements totaled only $101,389 with the largest amounts distributed being $58,116 to the City of Cordele, $29,534 on the BBSB Recreational project, $7,250 on the Judicial Center and $4,919 to the Town of Arabi. In the CDBG Revolving Loan Fund monthly report, which includes the balance and status of all our CDBG Revolving Loan Fund Accounts, we have ten outstanding loans with a total balance due of $2,183,969. Six are current, two are delinquent and two have been turned over to legal. Next is the packet is a listing of Occupation Tax certificates, beer licenses and regulatory permits. For the month of December, we issued three regulatory permits, 2 beer licenses, and 2 occupation tax certificates. The last report is the revenues by fund and expenditures by department report for the period of July through December 2007. The summary report shows the expended percentage of appropriations for each individual department and the total for each fund. As of December 31st, all departments and divisions should be within 50% of their annual allowances. Overall, the General Fund was at 43%, the Water Fund at 33%, and the Landfill completed the six-month period at 45%. She also advised that they have asked for an extension on the audit report due to incompletion of the infrastructure valuation project.


Administrator Crapse reported: 1) He attended several meetings and events last month; 2) There was one new SPLOST expenditure approved this month that was for the Airport resurfacing of aprons and taxiways. This is a $175,000 project and the approved County cost share was for $4,375; 3) There was a fire at the SWMA MRF this past weekend. The fire was determined to be accidental and there was no building damage, save some smoke, and no property damage except for four (4) pallets of product to be recycled; 4) We have some 21 events scheduled at the Youth Ball complex compared to 11 last year. We have a chance for a few more events, but won't know till middle of January. This could easily make for a million or two in economic impact; 5) The Contract for the two Bridge Replacements on Hawpond Road will be let by GDOT on January 18th, with a completion date of June 30, 2009; 6) Our LARP allocation was very disappointing again this year in that we only got 2.84 miles of LARP Resurfacing. That compares poorly in comparison to the 4.3 and 4.5 miles we had the last two years of 05 and 06, but better than the 2.52 in 07. This may prove to be the wave of the future I'm afraid, but hope I'm wrong; 7) The second drawings of the new Judicial Building arrived yesterday afternoon and the new Site layout this morning. We will be going over these with all the occupants this week to identify and needed revisions. We still have not received the building elevations; 8) The Georgia Chamber Eggs & Issues Breakfast is in Atlanta on January 15, 2008. We go up the afternoon of the 14th. I need to confirm everyone's reservation; 9) The Chamber Annual Meeting and Dinner is at the Resort on Friday, January 25, 2008 at 7:00 p.m. Tickets are $40 each and the deadline is January 11th, so I need a headcount for tickets from everyone; 10) The 21st Annual Legislative Fish fry and Annual Meeting with the GDOT Commissioner is in Atlanta on February 7, 2008. We will be going up on the afternoon of the 6th and returning on the morning of the 8th. We will be staying at the Embassy Suites-Atlanta Centennial Park; 11) Also, remember the ACCG Legislative Conference is February 11 & 12, with the 11th being the training day; 12) This was too late for the weekly calendar, but the Dedication of the 11th Habitat Home is on Thursday, January 10th at 10:00 a.m. The location is 1420 Elbert Court; 13) The Board received a Thank You letter from Harris Waste for working with them on the bailer/conveyor. And, also from San Cheff for having Dinner with them; and 14) The Community of Character Word for the Month of January is TOLERANCE. Being nice to people who are different from you. Respecting the individual differences, views, and beliefs of other people.


Motion was made by Mr. Faircloth to go into Executive Session to discuss personnel, seconded by Mr. Culpepper, motion carried unanimously.


By common consent, Commissioners came out of Executive Session.


Motion was made by Mr. Culpepper to approve the merit increase of $3,600 for Administrator Crapse, effective immediately, seconded by Mr. Nance, motion carried unanimously.


Administrator Crapse reported that he has written a letter that he is proposing to send to Senator Joseph Carter and Representative Johnny Floyd thanking them for legislative support and their attention to local issues, and asking for some help for local assistance funds which include: $25,000 for Solid Waste Collection Study; $10,000 for implementation of Code Red; $15,000 for audio visual upgrades in Superior Courtrooms in our new facility; and $21,000 for the hardware and software for the Probate Court. Motion was made by Mr. Faircloth to approve the letter to be sent to Senator Carter and Representative Floyd asking for help in local issues, seconded by Mr. Culpepper, motion carried unanimously.


Motion was made by Mr. Culpepper to adjourn the meeting at 12:31 p.m., seconded by Mr. Nance, motion carried unanimously.

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