MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
CALLED MEETING HELD ON SEPTEMBER 25, 2007
The meeting was called to order by Chairman Ferrell Henry, with Commissioners A. James Nance, Brad Faircloth, and William Culpepper in attendance. Present also were County Administrator Lester E. Crapse, Jr., County Attorney David Forehand, Finance Director Sherrie Leverett, and Secretary Linda Finch. Attorney Forehand gave the invocation.
RDC AGREEMENT ON 2007 CDBG ADMINISTRATION
Administrator Crapse reported that he has the Middle Flint Regional Development Center Agreement on the 2007 CDBG Administration, which includes the total amount of $30,000 from the 2007 CDBG funds on a cost reimbursable basis. There were a couple of changes, one being that based our past experience we changed the contract to be a little more specific, changes include; 1) The RDC will be due up to 20% once the special conditions are met and completion of the environmental review process and the funds released by the Department of Community Affairs. He advised that this is a mute point, since on this grant we didn't have any special conditions, 2) RDC shall be eligible for up to 70% of its contract once the construction contract is awarded, and 3) RDC shall be eligible for the last 10% once all the other CDBG funds have been spent. This just makes it clear of when they will get paid, and we hope to have the contract documents ready by the engineer for the October meeting, and he recommends the Board approve this agreement for administration with the RDC. Motion was made by Mr. Faircloth to approve the RDC Agreement on the 2007 CDBG Administration, seconded by Mr. Culpepper, motion carried unanimously.
APPROVAL OF THE MIDDLE FLINT COMPREHENSIVE ECONOMIC DEVELOPMENT STRATEGY Ð FIVE YEAR PLAN
Administrator Crapse reported that we have participated in the Middle Flint Comprehensive Economic Development Strategy (CEDS) five-year plan, which provides an assessment of our progress and reveals any new needs and goals. He has prepared a letter concurring with the plan for Chairman Henry's signature, which is required. He has had Bruce Drennan to look at it, and they agree that there is nothing that is going to inhibit us from doing what we need to do here. It is like any other comprehensive plan, it can be changed if we need to do a change. The one thing he noted, but doesn't think is a big deal, is the airport improvements are in there, but the new terminal is not mentioned specifically. There is a CEDS Advisory Board, and our members are Mr. Harris and Jeff Courturier, as our two RDC members. Mr. Rivers is on there for the City of Cordele. It is a requirement that the concurrence letter goes in with the packet, and he would recommend that the Board authorize the Chairman to sign the concurrence letter for the CEDS five-year plan. Motion was made by Mr. Culpepper authorizing the Chairman to sign the letter concurring with the 2007-2012 Middle Flint Economic Development District CEDS Five-Year Plan, seconded by Mr. Nance, motion carried unanimously.
APPROVAL OF GDOT CONTRACTS ON PAVING BALL PARK ROAD
Administrator Crapse reported that he received the contracts from the DOT on paving Ball Park Road for only $42,000. He recommends approval of the contracts. Motion was made by Mr. Faircloth approving the GDOT Contracts on paving Ball Park Road and giving Chairman Henry the authority to sign the paperwork, seconded by Mr. Nance, motion carried unanimously.
REVIEW INTERGOVERNMENTAL AGREEMENT WITH THE HOSPITAL AUTHORITY FOR FINANCING THE 16-BED ICU EXPANSION
Administrator Crapse reported that they have received, and he wants to go over the Intergovernmental Agreement with the Hospital Authority for financing of the 16-bed ICU expansion at the hospital. He advised that when the Hospital Authority sent the county the Intergovernmental Agreement for the financing of the expansion for review they also sent it to the bond attorney, and the bond lawyer essentially replaced a lot of the things from the original agreement. He went over the things in detail that the bond attorney had proposed, and advised that he thinks it is the county's obligation to accept a fixed obligation, so they know what they are voting on. Based on his review of their original response, there is nothing that he can find in the document they submitted on September 18th that was an absolute showstopper. He was concerned about the jail inmate thing until her faced reality there; he thinks we have a weaker position in several things but they are not all that significant. He believes that the section they added, "that the Authority shall be primarily responsible for the timely payment and indebtedness incurred pursuant to the indenture and it shall, if necessary, use reserve", he thinks is a very positive thing for this agreement. He recommends that they approve the agreement received on September 18th, not withstanding the comments that were made, and not the Agreement with the bond attorney's comments. Commissioners agreed that they definitely what to help the hospital, but at the same time they have to protect the citizens of Crisp County. Motion was made by Mr. Faircloth to accept the Intergovernmental Agreement with the Hospital Authority's proposal submitted on September 18, 2007 and giving Chairman Henry the authority to sign the necessary paperwork, seconded by Mr. Culpepper, motion carried unanimously. Mr. Forehand will prepare a cover letter that basically will say that the Board voted unanimously to approve the Intergovernmental Agreement in the September 18, 2007 form that was submitted to the County, but it does not include the comments of the bond attorney.
DISCUSS 4 YEAR TERMS FOR COMMISSIONERS
Administrator Crapse gave all the Commissioners copies of the resolution and the legislation that he drew up with their approval to send to Johnny Floyd and Joseph Carter changing the Commission terms to four-year terms. He advised that with one exception, when each Commission runs for his next term, it would be a four-year term. In order to maintain the stagger evenly, one term has to be modified, and he chose the seat of District II, Post I to have an initial term of office for two years, expiring December 31, 2010. That is Mr. Henry's term, and the only reason he chose this seat was because of age. Unless things change, he would propose to put this on the October agenda for the Board's approval, and then we will get it to our representative and senator, so to allow them to get it pre-filed in the legislative session.
Motion was made by Mr. Culpepper to adjourn the meeting at 12:09 p.m., seconded by Mr. Faircloth, motion carried unanimously.