MINUTES OF THE CRISP COUNTY BOARD OF COMMISSIONERS
MEETING HELD ON MAY 8, 2007
The meeting was called to order at 9:00 a.m. by Chairman Ferrell Henry, with Commissioners James D. Harris, A. James Nance, Brad Faircloth, and William Culpepper in attendance. Others present were County Administrator Lester E. Crapse, Jr., County Attorney David Forehand, Finance Director Sherrie Leverett and Secretary Linda Finch. Administrator Crapse gave the invocation and led the audience in the Pledge of Allegiance to the Flag of the United States of America.
Motion was made by Mr. Nance to approve the minutes of the meetings of April 10th and April 17th, 2007, seconded by Mr. Faircloth, motion carried unanimously.
COUNTY OF EXCELLENCE AWARD
Chairman Henry displayed the County of Excellence Award that the county received at the Association County Commissioners Annual Meeting. He advised that annually the ACCG recognizes seven counties in the state, and we were very fortunate this year to be chosen as one of those seven. Jean Rogers has been responsible for applying and receiving grants for the data exchange program and it was chosen for this award. It is a great communication tool that will be used by our E-911, Sheriff’s Department, Magistrate Court, DA, Judges, and the Clerk of Court; they will be able to utilize this new method of communication that she has developed, and possibly will be used by other judicial groups throughout the state and even the United States. Mrs. Rogers couldn’t be here today, but we are very proud of her for her pursuit of this project and extremely proud of the results, as we are reaping the benefits of her hard work. Administrator Crapse stated that this program supports our courts and public safety, and one of the key features for this award is that it had to be reproducible in other counties. It is being reproduced in the other three counties of our judicial circuit and is expected to go to many of the circuits throughout the state as well as the nation. It was also featured at a National Judicial Conference in Seattle, Washington.
WESTSIDE LEADERSHIP GROUP REMARKS
Drevian McGill and Antwoine Yowe met with Commissioners on behalf of the Westside Leadership Group. Mr. McGill advised that they just felt the importance of being here to thank the Commission for all of the work that was done during the Easter Fest this year. They felt that this year was a tremendous success, and he read a short statement from the Board of the Westside Leadership Group as a way of thanking the Commission Board. They thanked them for the assistance and financial support as well as the hospitality of the Sheriff’s Department, and they think that this year’s event will be the beginning of something positive and productive for the community in creating a positive image of the way a community should come together and act as a team. Chairman Henry stated that this Board takes pride in helping our citizens; we appreciate their efforts on the new approach to providing optional activities for our people on this day. He also thanked Commissioner Nance for his help this year and in year’s past with this project. Mr. Nance thanked the Sheriff and the Sheriff’s Department in all the help they have given, and the leadership of Mr. McGill and Rev. Yowe along with the Ministerial Association in protecting the citizens.
PROCLAMATION OF NATIONAL HOSPITAL WEEK
Meredith Crowe, Marketing Director at Crisp Regional Hospital, came to honor the Crisp Regional Hospital and Health Services with a Proclamation for National Hospital Week. Administrator Crapse read the Proclamation. Proclaiming the week of May 6th through May 12, 2007 as Hospital Week in Crisp County and urging all citizens to support the continued dedication of the Crisp Regional Hospital. Motion was made by Mr. Faircloth to adopt the Proclamation of National Hospital Week, seconded by Mr. Culpepper, motion carried unanimously. Mrs. Crowe thanked Commissioners for adopting this Proclamation, advised that this is a nationwide event, they try to celebrate it every year, and they have a lot of activities planned for their employees, whom they are proud to honor.
CRISP COUNTY EMS WEEK PROCLAMATION
David Edwards, EMS Director, was here to honor the emergency medical service employees with a Proclamation for them. Administrator Crapse read the Proclamation proclaiming the week of May 20th through May 26th, 2007 as EMS Service Week in Crisp County and thanked all EMS employees for their service to Crisp County. Motion was made by Mr. Faircloth to adopt the Crisp County EMS Week Proclamation, seconded by Mr. Nance, motion carried unanimously. Mr. Edwards thanked Commissioners, on behalf of his staff, for approval of the Proclamation, and they appreciate the support they get from the Board.
CRISP COUNTY PANDEMIC FLU PLAN
Sheriff Donnie Haralson and Colonel Billy Hancock came to discuss the Crisp County Pandemic Flu Plan. Colonel Hancock advised that, as the Emergency Management Agency, they have the task of coming up with an operations plan should we ever be hit with the pandemic flu. He advised that there have been three pandemic flu outbreaks in the 20th century with many, many deaths. The Centers for Disease and Prevention Control estimates that if this flu were to hit the U.S., some two million people could be effected with close to 200,000 to over one million could die. That is why it is obvious that we have got to come up with some ideas of what we want to do: their objectives are to reduce transmission among employees, clients, and partners; minimize the illness among employees and clients; maintain a mission critical operation of services; and minimize social disruptions and economic impact. He advised that many people think it is inevitable, but it is impossible to predict the exact timing of the flu. He advised that we may have a high level of absenteeism from work, the hospitals will be overwhelmed, and disruption of normal basic public safety functions such as fire, EMS, law enforcement, E-911, public works, and public utilities can be recognized. Also, this event may last for many months. Public Health will have the lead role, but there are several things that this Board may want to do; they have outlined a plan and come up with what they think is a good plan for the Board of Commissioners and our citizens. 20% to 50% of our workforce may be absent, and we will have to learn to operate with this type of absenteeism, and this could be weeks, mutual aid will probably not be available because all counties will be the same as ours. He advised that one thing that they recommend in the plan is that we set up a Pandemic Task Force, which will assess the central operations, they will identify critical inputs, they will have alternate services identified for us, they will assess the security needs, and they will assess the financial process that we will need to go through. They also identify central job functions that we will need to carry on our daily activities, they assess the skill requirement needs and identify the core and alternate the staff to fill these vacancies, they will be disaster service worker obligations, reassignments, telecommunications and training objectives that will need to be met, along with critical vendors, stockpile critical supplies, plan for our communications with organizations and citizens, and a unified emergency communications center in place, and after that, we will go into a recovery stage. Hopefully this plan will make the process a little easier, and also this plan is required. Administrator Crapse advised that he has read this plan, and it is an excellent plan. Sheriff Haralson advised that we will work together as a team and that is what it is all about. Administrator Crapse reported that with the Sheriff and the Colonel we can begin to set up some structure, we have a lot of the players there already, it is just a matter of focusing in this particular area and do some things we need to do. It is an excellent plan; we just need to put some more meat on the bones right now. Commissioners thanked Colonel Hancock and Sheriff Haralson for their excellent work on coming up with the plan.
DECISION MEETING – NEW COVENANT CHURCH OF CORDELE, INC.
Connie Sangster, Planning Director, advised that we have a Public Hearing for a request from New Covenant Church of Cordele, Inc., with the property owner’s authorization, for a Special Use Permit to locate a Church/Place of Worship in an RR (Rural Residential) zone district. Property is located adjacent to 2609 Hwy. 41 South. Chairman Henry opened the Public Hearing, and asked for those who wish to speak on behalf of this request. Rev. Joe Brookshire advised that they were in a Church on 2nd Avenue since 1961, things developed through their state office that caused problems, so they thought the Christian thing to do was just leave; they are worshiping at a building on Joe Wright Drive now that belongs to the Houston Baptist Association. They found this property several weeks ago, they are now wanting to build a Church there, if allowed; they are a small group, but they still want to be a service to the community. H. E. Kennedy, one of the deacons in the Church, thanked the Commissioners for letting them present their request, and hopes that it will be favorably considered. Chairman Henry asked for any opposition, there was none, and he closed the Public Hearing. Ms. Sangster read the Review Checklist for the Special Use Request, and advised that since this is a state highway, the DOT would have to approve the driveway, which they have done. There is an existing driveway there now and it must be improved as required by the current regulations for ingress and egress. Motion was made by Mr. Faircloth to approve the Special Use Request for New Covenant Church of Cordele, Inc., seconded by Mr. Culpepper, motion carried unanimously.
RESOLUTION AUTHORIZING SUBMISSION OF OUR SOLID WASTE MANAGEMENT PLAN FOR STATE REVIEW
Gerald Mixon, Middle Flint Regional Development representative, advised Commissioners that anyone who wishes to receive state grants, loans, or a solid waste permit has to have a solid waste plan. He has been working with county personnel in preparing the plan and it is now about 85% complete. He has some copies for review; some of the original text will need to be revised, which include the inventory of population, households in the community, employment, the amount of waste that is generated, inventory of equipment, and public involvement of solid waste reduction. All of this information is going to point to a work program, and he went over this program, which includes monitoring waste volumes, equipment replacements, maintaining landfill operations which include opening up a new landfill cell, continue funding Keep Crisp Beautiful, and filing a full cost report of the solid waste activities, etc. He advised that this has to be updated by June, and he is here today to ask Commissioners to authorize this draft plan to be submitted for regional and state review. He also would like to be allowed to work with the Administrator in any last minute refinements that we may need to make, if necessary. Administrator Crapse reported that this is a mandated action, and we will be going though this carefully over the next couple of months in trying to get all the future planning in. He advised that the Resolution stated that they are authorizing the sending of the draft for review by the state and the RDC for comments. They will send back comments, and then we will make changes on the comments as well as any updates that we might need to make, and after that, Commissioners will be asked to adopt the Solid Waste Management Plan. The plan will be a little tardy, but it is necessary, and this is the vehicle that we use to address many things that we would like to go to in the future, and the things that we have in the plan, we will be able to seek funding for those items; if we leave out something in the plan and we need money to pay for it, we will have to go back and change the plan again before we can submit the grant or it will get turned down. He recommends approval of the Resolution. Motion was made by Mr. Culpepper to adopt the Resolution authorizing submission of the Solid Waste Management Plan for state review, seconded by Mr. Faircloth, motion carried unanimously.
MOU BETWEEN THE UNIVERSITY OF GEORGIA COOPERATIVE EXTENSION & THE BOARD OF COMMISSIONERS OF CRISP COUNTY
Tucker Price, Ag Agent for the Cooperative Extension Service, stated that he was here to answer any questions they may have regarding the Memorandum of Understanding between the University of Georgia Cooperative Extension and the Board of Commissioners. Administrator Crapse reported that under our current contract with the Extension Service, which was signed in 2005, it requires that the state pay for travel outside of the county; the new contract requires the county to pay for travel outside the county if it is for the benefit of the county at the discretion of the district, not the county. Mr. Price advised that district training would be authorized by the district and they would cover that charge, but there are occasions where they may need to go out of town to pick up trophies for an award program that the district would not pay for, since it is not training or an official extension function. He advised that they are looking at maybe four or five times a year. Administrator Crapse stated that he thinks the new contract came about after the County sent a bill for some out of county travel to the district, including the trip to Wisconsin, and asked for reimbursement; we really didn’t get an answer but they did send a letter that basically said we will change the contract, and they did not pay the travel we asked for. Mr. Faircloth asked if our contract ran out, and Administrator replied that our contract is ongoing or until it is rescinded. Administrator Crapse also advised that there is another paragraph in the new contract that says that the county is required to pay a share of the accrued leave in accordance with Extension Service policy when someone terminates or retires, and we have always paid the accrued leave in accordance with county policy that they accrued based on their time here in the county; he thinks we should have the ability to negotiate. Commissioners agree that there seems to be a need to negotiate some of these things. Chairman Henry advised that it is obvious that the Board is concerned about this, and the Board has no problem in financing any program that directly affects our county, but there is a little gray area here, especially on the retirement. Commissioners agreed that they didn’t want to harm our Cooperative Extension program. Chairman Henry advised that he thinks we need to direct Administrator Crapse to pursue this with the fact that we are going to ask that when Crisp County monies are spent, that they are spent entirely and approved at our discretion, and ask him to negotiate some of our concerns while in fact reemphasize our support for this program in our county. Mr. Nance stated that it was not a matter of support but a matter of checks and balances; we just want to make sure that we are aware of what is coming out of our budget. All other Commissioners agreed.
LOCAL GOVERNMENT EMPLOYEE HEALTH INSURANCE PLAN FY-08
Administrator Crapse reported that it has really been a great year, probably the best year on record, for the Local Government Employee Health Insurance Plan. The fund now has reserves of over $900,000 and is projected to reach $1 million by the end of this physical year. Right now we have no high cost cases, but if we had four big cases our reserves could be wiped out, so it sounds like a lot of reserves, but it is really where we should be. He advised that our current carrier, Standards Security, has given us a quote of about 9.14% as our premium increase, if we renew our policy with them. The competitive bids had 18%, 39%, and 49% increases, so the best deal we have is to renew with the current carrier. The unanimous recommendation of the Insurance Committee was to bind the insurance with Standards Security as soon as possible, and have no increase in health insurance premiums for the government or the individual for the year 2008. This is the first time that has happened since he has been here. Motion was made by Mr. Culpepper to bind the health insurance coverage with Standards Security, with no increase in the health insurance premiums for the county or the employee, seconded by Mr. Harris, motion carried unanimously. Administrator Crapse advised that we will be holding another health fare for the employees of the health care plan later on in the year.
DISCUSS RESTORING THE NAME “TREMONT ROAD” TO FARMERS MARKET ROAD
Mrs. Josie Greene reported that she has done her homework and feels that she has made a reasonable proposal about restoring the name “Tremont Road” to the section of that road that was named Farmers Market Road. She advised that the basic issue she has with the present signs is that the signs indicate and say Farmers Market Road, and there is no Farmers Market on this road; she thinks this information is misleading. She stated that this is not just her opinion but also several other people and her neighbors feel the same way. She feels that since the I-75 overpass ramp is being revamped that this would be an opportune time for what she and others think are misleading information. She has talked with the Regional DOT representative in Tifton; he said that there were other ways to clarify this information but he said the name would have to be changed before he could that. She suggested that they can put up signs on I-75 indicating that the State Farmers Market is off this exit, as she is totally in favor of advertising the Farmers Market. She doesn’t think the road name is the answer, but she thinks her proposal clarifies where the State Farmers Market is. Mr. Harris advised that he was on the Board when the name change took place in 1985. They asked the DOT to put up a sign on I-75 directing traffic to the State Farmers Market, and they advised that policy would not let them put a sign on I-75 directing traffic, so we changed it at that time to help direct traffic to the Farmers Market. Mrs. Greene stated that she thinks they are more flexible now with signs on I-75. Mr. Faircloth asked that if we changed the name of this road, what would happen regarding public safety. Administrator Crapse advised that he would expect, as history has shown, that there could be some significant difficulties in response by fire and ambulance because when these agencies have a call, they take off in the direction of what they know and get their directions on the way, as they would head to what they have traditionally know in years past as Farmers Market Road and it could cause a delay. We do have updated books and procedures but this always has to be a public safety consideration to change the name of a road, and that is his only concern. Based on the 1985 motion, we sort of made a commitment that the Board would name the road Farmers Market Road in exchange for that sign on the interstate. He advised that they did try to get a sign on the interstate for the ball complex, and were told the standard now is you have to have 200,000 visitors a year before you can get a sign on the interstate; he doesn’t know how many visitors we have at the Farmers Market, if it meets that threshold we could have a sign. Mrs. Greene said that Pecan Street was changed to Royal Road years ago, and they went through the name change in 1985, so anything you do is going to have glitches, but she does think the name change can be worked out, and we will not lose access to the Farmers Market Road on I-75 with her proposal. Mr. Nance advised that all Commissioners have the highest regard for her and her work over the years, but he thinks we need to look at the pros and cons, and if the pros outweigh the cons we consider changing the name, but if the cons outweigh the pros, we should consider not making the change. Motion was made by Mr. Nance to study this request and look at the pros and cons and then come back with a recommendation, seconded by Mr. Faircloth, motion carried unanimously. Administrator Crapse advised that they could alleviate some of that confusion by putting some signs on Farmers Market Road indicating the Farmers Market ahead and a sign pointing to the left at Hwy. 41. This is a county road and we can put up signs where we want to.
RESOLUTION ON ONEGEORGIA GRANT APPLICATION FOR CONART
Administrator Crapse reported that the Resolution on the OneGeorgia Grant that is required for applying as a co applicant to provide the water infrastructure for ConArt in Sumter County. There is also a Cooperative Agreement, which is part of the necessary paperwork; this Resolution and Agreement commits the county to nothing at this point, and he recommends the Board approve both and authorize the chairman to sign the paperwork as well as any other obligatory documents. He advised that the nuts and bolts of this is the Intergovernmental Agreement, which will come back for them to approve separately, this is just to move forward with the grant. He stated that Sumter County will own the pipeline, we will provide the water and do the water testing, etc. that has to do with water requirements, and the maintenance work will be the responsibility of Sumter County, as we can’t maintain their line. Motion was made by Mr. Faircloth to approve the Resolution, the Cooperative Agreement, and other associated paperwork and authorize the Chairman to sign, seconded by Mr. Harris, motion carried unanimously.
19TH AVENUE PARK
Administrator Crapse reported that the Cordele Kiwanis Club has approached us with the idea of purchasing some playground equipment for the 19th Avenue Park and assisting with the daily care and maintenance of the park, such as picking up trash, etc., in return for some recognition for the Kiwanis Club such as naming the park Kiwanis Park. He understands that they would also like to use this as a challenge to other clubs to follow suit and maybe do some other things in the community. The county currently has plans to place new playground in one or two parks on the west side and basically this would help our overall progress in terms of improving our playground equipment and getting rid of those unsafe concrete pipes and crossties that are there now. He did tell the club that we would have to include the city in this decision making process since we lease the park from the city. They are looking at making about an $18,000 investment, $13,000 in playground equipment, $3,000 in installation, and about $2,000 in other things. The club members will address this to the membership this Thursday. By common consent, Commissioners gave Administrator Crapse the authority to talk with the Kiwanis Club and give their consensus with the idea and naming the park Kiwanis Park, if agreed by the City.
SELECTION OF JUDICIAL CENTER SHORT LIST
Administrator Crapse reported that he and John Crow, Management Analyst/IT Support Technician, for the County, have prepared a spreadsheet with all nine proposals received for the selection of the Judicial Center short list as they were presented and opened, and the ratings of the eight individuals that rated each proposal. Based on the aggregate score, he advised that the ones in the green got the best score, the yellow ones were the second best, and the orange ones were the lowest of the nine. He then went over the reasons why these committee members rated each proposal. He would recommend that the top three be included in our Request for Proposal/Invitation to Bid, eliminate the bottom three, and for those middle three that are on the bubble, decide if they want to include all of those or take one or two. Chairman Henry suggested that we consider the top three along with #7 because of the support of local involvement and they are close in the race to the top three. By common consent, Commissioners agreed to select four firms for the Judicial Center Short List, which includes Herry Justice, Skanska & Turner Associates, IPG & Dublin Construction, and Pieper O’Brien Herr & Turner Construction.
APPOINTMENTS TO THE DEVELOPMENT AUTHORITY OF CRISP COUNTY
Administrator Crapse reported that we received a letter from Cliff Harpe, attorney for the Development Authority, advising that there is one vacant position and two members whose terms expired March 13, 2007 on that Board. These are six-year terms; the vacant position is for the late Charles Hurt, and the other two members were W. H. Lewis and Johnny Bullington. We did advertise in the paper for these positions, as per county policy, and we received four responses; the first response was from Mr. Lewis saying that he did not wish to continue on this Authority; the second response was from Mr. Bullington saying he did wish to continue; and then we got responses from Paul Mechler and Joseph Pakula asking to serve on this Board. We have three spots and we have three people willing to serve. Motion was made by Mr. Faircloth to fill those three slots on the Development Authority with Johnny Bullington, Paul Mechler to fill the position of W. H. Lewis, and Joseph Pakula to fill the unexpired term of the late Charles Hurt, seconded by Mr. Harris, motion carried unanimously.
ADOPT FY-2007 BUDGETS FOR SPECIAL FUNDS
Mrs. Leverett reported that when the auditors came in last year, they told us we needed to pull out the E-911 revenue and expenditures as part of the General Fund, except the part that it couldn’t fund itself, which we will have to fund each year from the General Fund, and put it into a separate fund account. This also applies the revenue coming from the add-on fines for the Jail Maintenance Fund and the Hotel-Motel Tax fund revenue. The State Code requires these to be separate funds. The auditors came after the 2007 Budget had been adopted, so we need to adopt the budgets for these special funds for 2007. Motion was made by Mr. Culpepper to adopt the FY-2007 Budgets for Special Funds, which includes the E-911, Jail Maintenance, and the Hotel-Motel Tax Funds, seconded by Mr. Harris, motion carried unanimously.
DISCUSS ALTERNATE ROUTE TO GRIFFIN LUMBER COMPANY
Administrator Crapse reported that Chairman Henry has received a letter from Cecil Riggs regarding a request for an alternate truck route from 16th Avenue to Griffin Lumber Company. He is concerned about the amount of truck traffic on 15th Street going to Griffin Lumber Company with regard to A.S. Clark School and the housing project on Drayton Road. Mr. Riggs would like the route to come off Farmers Market Road going to the Farmers Market, turning on Watermelon Avenue, to Sheppard Drive on to Griffin Lumber Company. Administrator Crapse advised that Watermelon Avenue and Sheppard Drive are not built to that kind of truck traffic. Mr. Faircloth stated that it also has been mentioned that there are some safety concerns for transportation to our hospital in that area also, and does he think that there might be a way to combine these two requests or make a better route. Administrator Crapse stated that he and Mr. Gamble could look at this and get an idea of what it would take and bring it back to the Commissioners.
DISCUSS CROSSING GURARDS & LIGHTS AT TWO RAILROAD TRACKS
Administrator Crapse reported that Chairman Henry also received a letter from Greg Leger for crossing guards and lights in the vicinity of the Arabi-Williford Road and Dowdy Road, and also at McKenzie Road and Dorough Road. He advised that right in this vicinity is where the railroads cross, we can forward this to DOT and they can do their study on this, as he doesn’t think we can do anything else except pass on the request. He and Mr. Gamble will take a look at this and see if they can cut back tree limbs on some of the right of ways to give easier views of the oncoming trains.
Mrs. Leverett reported that today’s packet includes the executive summary for the month of April, 2007 as well as year to date. In the report of revenues and expenditures for the General Fund, revenues for the month were $319,680, year to date of $11,776,833. April Expenditures totaled $843,961, and year to date at $11,246,910. These numbers bring YTD revenues to 86.79% of the annual projections and YTD expenditures to 82.89%, giving the General Fund a net gain of $529,922. For the Landfill Fund, we have $96,447 in revenues for the month of April, $1,207,863 YTD. Monthly expenditures of $67,377, YTD of $1,310,153. These figures leave the Landfill with a YTD net loss of $102,290. The total tonnage received for the month was 3,438.88 tons. Approximately 53% of that was received from Onyx under their commercial contract and 15% under the City of Cordele free residential contract. The GEFA Loans are current at $3,970,998. The red flag here is that the current monthly average continues to drop and has now slipped to approximately 225 tons per month less than FY06. The Water Fund recorded revenues of $40,182, YTD of $350,932. Expenditures for the month totaled $8,662, YTD at $316,720, leaving the Water Fund with a net gain at 4/30/07 of $34,212. Water usage for the month was 8,879,000 gallons, and the USDA Bonds are current at $1,765,927. In the Cash Report for April, the General fund has $6,084,073; the Landfill Fund at $2,539,304, the Revolving Loan Fund at $222,860, the SPLOST Funds at $5,302,006, and the Water Fund ended the month with $918,400, giving us a county wide total of $15,066,543. Of that, $167,375 is reserved for debt service, $53,710 for customer deposits, and $5,302,006 for capital projects. In the budget to actual report for the 2000 SPLOST Issue, we have spent $14,523,690 of the $17.6 million collected, leaving us with $3,109,634 to complete the various City and County projects associated with this issue. $1.7 million of that remaining balance is designated for County Roads. In the budget to actual report for the 2005 Issue, we have total collections of $5,314,861, and total expenditures of $3,529,205. We have collected 14 distributions for a monthly average of $379,633. In the monthly detail listing of all the SPLOST Fund expenditures for both issues, total disbursements for the month of April were $268,510. Projects benefiting form SPLOST funds were the Hatley Fire Station at $1,319, BBSB Complex at $131,478, Town of Arabi at $13,055, Justice Center at $387; City of Cordele at $54,117, vehicle for County Building Division at $17,607, and County Roads at $50,545. In the CDBG Revolving Loan Fund monthly report, which includes the balance and status of all our CDBG Revolving Loan Fund Accounts, we remain at ten outstanding loans with a total balance due of $2,096,233. Six are current, four are delinquent. The last report included is the revenues by fund and expenditures by department report. The summary report shows the expended percentage of appropriations for each individual department and the total for each fund. At the end of April, all departments and divisions should be within 83% of their annual allowances. Overall, the General Fund was at 83%, the Water Fund at 57%, and the Landfill Fund at 69%.
COUNTY ADMINISTRATOR’S REPORT
Administrator Crapse reported: 1) he attended several meetings and events this month; 2) there were two new SPLOST expenditures approved this month, $4,906 for road resurfacing and $2,646 for Building improvements, both in Arabi. This closes out the 2000 issue for the City of Arabi with a zero balance. Payments on the 2005 issue go directly to Arabi on a monthly basis; 3) the meeting we had with the Lake Blackshear Homeowners Association last week was both a pleasant surprise and a shock. It was not an open meeting, but by invitation only. There were only a few association members there. There was quite a consensus among the five county governments attending that the group would like to form a Lake Blackshear Joint Development Authority to address common issues. The two most prominent of these issues appeared to be Planning & Zoning to get common standards, and working on a regional waste water treatment system to protect and preserve the Lake area. The shock was the impression our neighbors have of Crisp County. When asked to name the one thing that first comes to mind about Crisp County, our neighbors first three comments were: “Dirty Dumpsters”, “No garbage pickup” and “Garbage Problem”. The others were: they are rich, they get more benefit from the lake than anyone else, and they get a lot of SPLOST dollars; 4) the Northside project continues to move forward with phase I, Water, and it should be completed within 45 days. Engineering plans on the first phase of sewer have been received. The Bid Opening is May 31st at 2:00 p.m.; 5) I heard from Robert Cooke at the EZ that he was informed that the EZ had been awarded $1.3M this year, the EZ Board will review the applications at the May and June Board Meetings and the awards are scheduled to be announced in late June; 6) the Youth Ball Complex Grand Opening was Great, and the experience has been great ever since. Hotels have been full on Tournament weekends and weekend before last during the baseball Tournament, Sonic reported their biggest sales to date. We now have four 13 & 14 year old teams that will be playing at the High School Softball Field until our fields are ready. Success is contagious! We still have the portable restrooms, as the buildings are not ready as scheduled May 4th; 2007) as you know the Legislative Session has been wild and free, and still lives. I talked to Johnny Floyd on Friday, and he expects to go back for Special Session on the 14th. There is a genuine power struggle going, and real people will soon be hurting. I understand that the DA has been notified that if funds are not made available, they will have to start furloughing employees as early as next week. Needless to say, we do not have any information on our request for financial Assistance from the state only more Unfunded Mandates; 8) there is a meeting at the LEC on authorization to sound the warning sirens at 10:00 a.m. on Thursday, May 10th; 9) the box culvert extension on Drayton Road is in and work continues on that project to widen the road and reduce the bump; and 10) the Community of Character Word for the Month of May is COURAGE. To try even when you are scared. To meet a challenge without giving in to fear.
GO INTO EXECUTIVE SESSION
Motion was made by Mr. Culpepper to go into Executive Session to discuss potential litigation and personnel, seconded by Mr. Harris, motion carried unanimously.
COME OUT OF EXECUTIVE SESSION
Motion was made by Mr. Nance to come out of Executive Session, seconded by Mr. Faircloth, motion carried unanimously.
By common, Commissioners adjourned the meeting at 2:45 p.m.