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Meetings

MINUTES OF THE BOARD OF COMMISSIONERS
CALLED MEETING HELD ON MAY 2, 2006

OPENING CEREMONIES

The meeting was called to order at 9:00 a.m. by Chairman Ferrell Henry with Commissioners James D. Harris, Joyce C. Pheil, and Brad Faircloth in attendance. Others present were County Administrator Lester E. Crapse, Jr., Finance Director Sherrie Leverett, and Secretary Linda Finch.

APPROVE 2ND AMENDMENT TO THE SOLID WASTE MANAGEMENT AUTHORITY

Administrator Crapse reported that the Solid Waste Authority has approved the Second Amendment to the Solid Waste Management this morning. This Amendment was voted on and agreed to by the Board in our last regular meeting, however, there has been some administrative changes. Those changes have been reviewed by the attorney and have been approved by him, and he recommends that the Board approve this. Motion was made by Mr. Faircloth to approve the Second Amendment to the Solid Waste Authority and give Chairman Henry the authority to sign the necessary paperwork, seconded by Mr. Harris, motion carried unanimously.

DISCUSSION WITH BOARD OF EDUCATION ON A. S. CLARK SCHOOL

Dr. Judy Bean, Lydia Adkins, Troy Pullin, Scott Forehand, and Ken Little met with Commissioner to discuss the School Board giving A. S. Clark School to the County. Dr. Bean advised that the district lines for the schools are not working for them, they looked for a solution for that, and they have decided to put all of their grades together. They will have to phase out two buildings in order to get enough classrooms to build a new school, and they will have a visitation team here in a couple of weeks to approve their plans. They realized that they were going to have trouble phasing out A.S. Clark as a school because of itís heritage, and they have been working with groups all over the county. They are now ready to move on and want to give the county A.S. Clark school. She advised that the last two sales tax have been advertised in their referendums to renovate the gym and auditorium at A.S. Clark, it was not done the first time, and they are now ending the next one. Their Board is undecided as to they honor that referendum and do what it says when they know they are going to move out of that building in maybe three years, or is there any type of joint effort that the County and School Board can do together to renovate these buildings. She advised that the auditorium is used a lot on weekends for different things, so they feel like they need to leave the auditorium in better fashion, but there are a lot of issues with the roof and water coming in from behind it and is washing away the foundation. If something is not done quickly, there is going to be major renovations that will need to be done. Administrator Crapse stated that this certainly gels with the countyís long range plans for a gymnasium and recreation facility on the west side of town, along with the office space in the school, as we have people looking for office space all the time. Dr. Bean stated that she thought about the Boys & Girls Club, and Administrator Crapse stated that at the present time they have some other things going on, but their future is still up in the air in terms of facilities. Dr. Bean stated that their thinking right now is the new school will be for the Kindergarten & 1st Grades, because they can get more square footage for a K-1 school, there has never been a K-1 school built here, and there is some accommodations in those rooms that needs to be there that is not in those classrooms now. They are presently looking at closing Pate for a KBE funding school and putting Pre-K there, moving staff development and other offices to OíNeal, Blackshear Trail will house 2nd & 3rd grades, and Southwestern will house 4th & 5th grades. She advised that the only thing she has promised when talking with these groups is that A. S. Clark would stay A. S. Clark something, as there is a lot of heritage here. On May 16th, they are going to have a celebration at A. S. Clark with the students participating in the history, and then that night they are going to have a public forum so that people could come and talk about it, so if they could come to a united front this morning then Commissioners could come on with them at the open forum. Mrs. Adkins advised that they have talked about leaving the playground equipment there so the people in the community can continue to have a play area for their kids. Chairman Henry advised that Commissioners have been discussing Reid Park, which it across the street from the school, and they have some problems at this park and the idea of people having access to the school is positive and the timing excellent. Mr. Pullin stated that the entitlement the School Board can get from the state plus the monies that they were going to spend on remodeling an old building will build them a new building. Mr. Faircloth thinks this is the perfect opportunity for each to assist the other and maybe set a precedent of working together for the community. Administrator Crapse stated that if the School Board could keep the facility in reasonable shape maintenance wise until the County can take it over, then in the next County can program money for this in the next SPLOST. Chairman Henry advised that it is obvious that this Board wants to work with the School Board, we just need to let our attorneyís work together and put it on paper. Dr. Bean thinks it would be best to wait on everything until the open forum, as she thinks it is important to give the community a chance to come out, hear what they are looking at, and have a say. Mrs. Pheil thinks this is a great idea, and appreciates them considering giving the school to the county. Mr. Harris stated that A. S. Clark School was the first public black high school. It was agreed upon that the School Attorney will get with the County Attorney to come up with an agreement that will work for the School Board and the County after the open forum and before the next regular meetings of both Boards.. Also, the School Board would put a new roof on the gymnasium at A. S. Clark and the county public works would do the site work behind the auditorium.

APPROVE LIQUOR BY THE DRINK REFERENDUM

Administrator Crapse reported that the Liquor by the Drink Referendum was scheduled to be on the regular May meeting, however, he found out that the contractor for developing the ballots will not guarantee the delivery of the ballots unless we conform to their schedule. He actually wanted the information on the ballots right after qualifying closing. He read the Liquor by the Drink Resolution and then read the question that would be on the ballot. Motion was made by Mr. Faircloth to adopt the Resolution to put Liquor by the Drink Referendum on the General Primary ballot for July 18th, seconded by Mr. Harris, motion carried unanimously. Mrs. Pheil stated for the record she supports the peopleís opportunity to vote.

DISCUSS COMPREHENSIVE PLAN UPDATE

Administrator Crapse reported the County must complete a Comprehensive Plan update and have it approved by June 30, 2007; also the County has to update our Solid Waste Management Plan and the Service Delivery Strategy. He advised that this Plan will be a 20 year plan from 2007 to 2027 with a plan update in ten years and a short-term work plan update that is done every five years. He advised that our earlier plan was due in 1997, but the state postponed it until the census data came out in 2000, that is why ours is up in 2007. He advised that Middle Flint RDC worked on the countyís and Arabiís last time, but they did not do the City of Cordeleís. He advised that this will be one of the questions for our discussion, as he has been contacted by the City Manager, and she indicated that they would like to work together on the Comprehensive Plan, but they would like to hire an outside consultant instead of using the RDC. So before we can start, we have to decide who is going to prepare our plan, there are a number of options they can choose from, and he has had no other experience completing this Plan other than with the RDC. He stated that in his opinion it is an advantage to do the Comprehensive Plan with the City so everybody is working off the same plan; if we can come to an agreement with the City on funding and that we have an equal share in determining who that is. What we donít want is someone that has worked on many city plans but no county plans. Mr. Harris stated that the RDC has been good to us and does not want them to be cast aside. Mr. Faircloth thinks it would be good to work together with the City if we can. Mrs. Pheil stated that the RDC has been good to us and she knows no reason to abandon them now. Motion was made by Mr. Faircloth to set up a joint city-county meeting before May 9th to discuss the Comprehensive Plan, seconded by Mr. Harris, motion carried unanimously. Administrator Crapse stated that the Commissioners along with the Department Heads are going to have a big impact on what goes into this Plan, because they have to address all areas and what is going to happen in those areas for the next twenty years. If they have any hopes of anything in their department, they need to put it in the plan, and we will have to get started on the community assessment right away.

DISCUSS DATE FOR JUDICIAL CENTER FIELD TRIP

Administrator Crapse stated that he has talked with the Judges, and June 5th & 6th looks like the best two days for them to go an look at a couple of Judicial Centerís that have recently been built. Commissioners agreed that if those are the two days the judges can go, then everyone else should work around this schedule.

DISCUSS BALER BUILDING SALE

Administrator Crapse reported that they have had one person to come and look at the baler, and they determined that it was bigger than what will fit their needs. Mrs. Leverett stated thin in talking with Harris and George Gay, this is a high capacity baler. Mr. Gay advised that they donít build this large of a baler anymore. He added that the baler has been very well maintained and in excellent condition to be ten years old, and it was appraised several years ago between $180,000 and $240,000. Mrs. Leverett said the conveyer was appraised at between $15,000 to $20,000. She stated she has received a contract from GovDeals who have offered to sell the baler at 7% commission. Administrator Crapse reported that they do have an offer from Recycle USA also to purchase the baler. Motion was made by Mr. Faircloth to let Gov Deals (ACCG) try to sell the baler for a minimum of $100,000, with the exception of reserving Recycle USA the baler for a price of $93,000, seconded by Mr. Harris, motion carried unanimously.

CHANGE REGULAR MEETING DATE FOR JUNE

By common consent, due to conflicts in scheduling, the regular June meeting has been changed to 9:00 a.m. on Friday, June 16, 2006.

ADJOURNMENT

Motion was made by Mr. Harris to adjourn the meeting at 12:14 p.m., seconded by Mr. Faircloth, motion carried unanimously.



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