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The meeting was called to order at 9:00 a.m. by Chairman Ferrell Henry, with Commissioners James D. Harris, A. James Nance, Joyce C. Pheil, and Brad Faircloth in attendance. Rev. Warren Williams, Pastor of First United Methodist Church gave the invocation, and Administrator Crapse led the audience in the Pledge of Allegiance to the Flag of the United States of America.


Chairman Henry congratulated each coach, player, and parent that was present today. He also recognized the Recreation Department Director Cary Cason and Athletic Director Joe Jolly in leading our young people, coaches and employees. Mr. Jolly advised that there are three divisions in the football league and Crisp County is always in the top division and fairs well every year, and he thanked all the coaches and players for showing up this morning as they put a lot of time and effort in to make the program a success. Chairman Henry recognized the Pee Wee Division as the Champions in our division; the coach present was Courtney McGriff and Most Valuable Offensive Player was Jarvagus West; the Junior Division as runner-up, the coach present was Stacey Bryan and Most Valuable Defensive Player was Johntavius King; and the Senior Division as the Champions in our division, the coach present was Gary Bass and Most Valuable Offensive Player was Van Williams. Chairman Henry thanked the parents for allowing their children to participate in the recreation program, and we had over 250 players, over 100 cheerleaders, and over 40 volunteers. All Commissioners echoed the Chairman’s comments and congratulated all. Mr. Cason thanked all the players, coaches, and parents that have participated in their programs over the years, and he thanked the Commissioners for making all of this possible by providing them the funds.


Motion was made by Mr. Faircloth to approve the minutes of November 8 and November 22, 2006, seconded by Mr. Nance, motion carried unanimously.


Sherrie Leverett, Chairperson of the Revolving Loan Fund Committee, reported that on December 6th the Revolving Loan Fund Committee met to review an application from Teresa Watson of The Breezeway, she is wishing to move from the location she is in now, which she leases, into a building that she plans to purchase, and has requested a Revolving Loan Fund to assist her in this project. The committee believes this to be a worthwhile project, it will retain five jobs and create one new position, and on behalf of the committee, she would like to make a recommendation to the Board for the issuance of a $99,0000 loan to Teresa Watson from our Revolving Loan Fund. Mr. Pfeiffer reported that he has prepared a proposed Resolution, which provides for a loan of $99,000, total project cost of $110,000, she will inject $11,000 of her own funds. The county’s security will be a deed to secure debt on the entire project including the land and building, the guarantee of Teresa Watson, or, if she elects to pursue the project in the name of an entity owned by her as she is not sure if she will purchase the property individually or whether she will create a corporation, and life insurance on her life in the amount of the loan. The loan will be repayable in ten years with a monthly payments based on a fifteen-year amortization and one balloon payment, and interest rate at 2% below prime. The Resolution authorizes the Chairman to sign the loan agreement and other documents when they are completed. Motion was made by Mrs. Pheil to adopt the Resolution and authorize the Chairman to sign the necessary paperwork, seconded by Mr. Faircloth, motion carried unanimously.


Administrator Crapse stated that there were some technical language errors having to do with the Georgia One Grant in conjunction with the Pateville Road Project, Mr. Pfeiffer was going to check with Tommy Cotton to see if we can do this by page substitution, and this is just a correction on the Resolution that the Board has already approved. Mr. Pfeiffer advised that Commissioners have corrected copies, the reference to the Georgia One Grant in the Resolution will be taken out along with “One Grant” and substituting DOT in the contract. Motion was made by Mrs. Pheil to approve the correction on the Resolution and the Contract regarding the Pateville Road, seconded by Mr. Faircloth, motion carried unanimously.


Administrator Crapse reported that MEAG laid the fiber optic cable backbone for the county, they then deeded the cable to the county with the right of use on their part of the cable. Since that time they have added 1400 feet of cable, this amendment just amends the agreement to include that 1400 feet given to Crisp County with them retaining the right to use the cable. He recommends approval of the amendment. Motion was made by Mr. Nance to approve the amendment to the MEAG IRU & Maintenance Agreement, seconded by Mrs. Pheil, motion carried unanimously.


Administrator Crapse reported that he has drafted a letter for the Board’s approval to Savage, Savage, & Brown. The letter was drafted based on the research that was done by the County Attorney, which basically found that this was an error, but it was an error on behalf of the taxpayer. The law does not authorize the county to compromise a valid claim for taxes, this is a valid claim for taxes, it was an error on behalf of the taxpayer, however there is no provision for giving the taxpayer more rights than he has under the tax law, and under the recommendation of the county attorney, the Board needs to respond to this as the county has no legal basis for relieving those taxes, and therefore they can’t address the tax relief. Mr. Pfeiffer advised that this involves an exemption from taxes and the Freeport Exemption is clear that it has to be filed in order to have the exemption and there is even a provision for late filing, and after a certain date there is no exemption. It is without question that the taxpayer did not get a filing into the Tax Assessor’s Office until one was requested, so under the law there is no exemption for this year, and there is nothing this Board can do about it as it is beyond their power. Motion was made by Mr. Faircloth to approve the letter to deny the request from the taxpayer, seconded by Mr. Harris, motion carried unanimously. All Commissioners agreed that this is a stiff penatly for an unfortunate mistake, but it is out of their hands.


Administrator Crapse stated that the Recreation Advisory Board has a skate park in it’s program of work for the future, this Tony Hawk Grant was applied for last September to assist in building the skate park. The grant requires that the park be operational within two years after accepting the grant, and they think that will fall right in line with the ongoing process with the Youth Ball Complex. The Rec Advisory Board are in favor of this and looking forward to moving on with the skate park, and he recommends that the Board accept the $5,000 Grant from the Tony Hawk Foundation for the purpose of building a skate park. Motion was made by Mr. Faircloth to accept the $5,000 Tony Hawk Foundation Skate Park Grant, seconded by Mr. Nance, motion carried unanimously.


Administrator Crapse reported that we have been negotiating with Southeastern Forest Products, there is an EIP Grant, some of the money has already been spent. The balance in the grant loan will be loaned to Southeastern Forest Products and when it is repaid will go back into the county’s revolving loan fund to be reused. Mr. Pfeiffer advised that they have not at yet determined the special conditions, but the loan will be made when the property is purchased. This Resolution and the Resolution for the MBM Grant, where we do have special conditions, both provides a recognition of the EIP Grant Loan Agreement, which was to the county, it authorizes the loan portion to be loaned to the appropriate entity in accordance with whatever the loan conditions are in the grant, and it authorizes the Chairman to sign the loan agreements and the documents, as they have not been drafted yet. He advised that these funds from the state will come in to be loaned out, when they are paid back, they are paid into our revolving loan fund, so you are looking at some $650,000 eventually adding to our revolving loan fund. Bruce Drennan, Executive Director of the IDC, advised that once both of these loans are made, they will most likely be paid back within 90 to 120 day period, and these were incentives not only to the company but also to our community for bringing these companies here. Motion was made by Mr. Faircloth to approve the Resolution for a Grant Loan to Southeastern Forrest Products and giving the Chairman the authority to sign the necessary paperwork, seconded by Mr. Nance, motion carried unanimously. Motion was made by Mr. Faircloth to approve the Resolution for a Grant Loan to Crisp-County-Cordele Industrial Development Authority for MBM, and giving the Chairman the authority to sign the necessary paperwork, seconded by Mr. Nance, motion carried unanimously.


Administrator Crapse reported that last month we updated the Defined Benefit Plan for the New Model Plan so we could stay consistent with the IRS, we now have a very similar thing with the 457 Deferred Compensation Plan within the county. This amendment to that plan will make it consistent with the laws and rules of the IRS as they have been amended, and for the plan to remain in accordance with IRS, and he recommends approval of the amendment. Motion was made by Mrs. Pheil to approve the Amendment to the ACCG 457 Deferred Compensation Plan, seconded by Mr. Nance, motion carried unanimously.


Mr. Pfeiffer advised that we now have a contract that has been signed by the Sheriff and Arabi for law enforcement for the Town of Arabi, it provides law enforcement seven days a week, eight hours a day patrol. In exchange Arabi provides $32,000 a year plus an escalator beginning July 1, 2006 relating to the cost of living increases that the county employees receive, and they provide an automobile for the Sheriff’s Department for this patrol that is replaced after it reaches 100,000 mile. The county pays the cost of maintaining the vehicle, and the contract is for a term of one year but is automatically renewed unless one of the parties changes with 30 days notice. Mr. Pfeiffer advised that because the Sheriff is a Constitutional Officer, this is an agreement between the Sheriff and Arabi, but the Sheriff cannot agree to it without the county’s approval. Motion was made by Mr. Faircloth to approve the Law Enforcement Services Contract between the City of Arabi and the Crisp County Sheriff, seconded by Mr. Harris, motion carried unanimously.


Administrator Crapse reported that we have an Intergovernmental Agreement and a Resolution authorizing the county to enter into a contract with the Town of Arabi for fire protection services and the Chairman to sign. Because the fire department is not a constitutional office, this is an agreement between two governments; it provides for fire protection on a contract basis with the Town of Arabi over and above what is provided in the unincorporated areas within the county. Mr. Pfeiffer advised that the county is agreeing to man the Arabi Fire Station with at least one employee with the rank of firefighter, twenty-four hours a day, seven days a week, the firefighters assigned to the Arabi Fire Station are employees of the county exclusively and the Town of Arabi is not liable in any manner for payment of salaries, taxes or fringe benefits. They are under the exclusive supervision of the county, county agrees to repair at our own expense any damage done to the Arabi Fire Station if the damage is caused by the negligence of an employee of the county, county agrees to hold Arabi harmless of any liability arising out of injury because of the county’s performance. Arabi is responsible for the payment of all utilities, maintenance and repair of the building, and the electrical bill of the building. The Town of Arabi will pay to the county an annual amount of $31,000, which will be increased July 1 of each year by the sum of 1/12th of the actual increase in personnel pay and benefits for the Arabi Fire Station. This agreement is effective from January 1, 2006 until December 31, 2008, but the Town of Arabi may terminate this agreement July 1, 2006 by giving notice to the county on or before May 1, 2006. Chairman Henry advised that the reason for this addition was that Arabi asked the county consider putting this into the contract in the event that they could come up with a more economical system for their City. Mr. Pfeiffer advised that after this, either party can terminate the agreement with six months notice. Motion was made by Mr. Harris to approve the Resolution for Fire Protection Services with the Town of Arabi, and authorizing the Chairman to sign, seconded by Mr. Faircloth, motion carried unanimously.


Administrator Crapse reported that this Resolution is in support of the Georgia Wildlife Federation and ACCG in getting the General Assembly to stop diverting funds that are paid in by the 159 counties in the state to other purposes, and directing those funds for the purposes for which they are authorized. This Resolution was adopted by the ACCG Committee and then by the ACCG membership, and each county needs to encourage the state so that when money is paid for one fund that the money stays with that function and not taken out to balance the state budget. Motion was made by Mr. Faircloth to approve the Resolution Restoring Georgia’s Environmental Trust Funds, seconded by Mr. Harris, motion carried unanimously. Commissioners will also send copy of Resolution to our local legislators.


Chairman Henry advised the Board that Rann Folsom was appointed to the Crisp County Hospital Authority to fill the unexpired term of his father about two years ago and now his term is up. Administrator Crapse stated that Commissioners have received a letter from Wayne Martin, and, in accordance with the Bi-Laws of the Hospital Authority, they have submitted three names for the appointment to fill the seat held by Rann Folsom, which expires December 31, 2005. The letter indicates that Mr. Folsom is a credit to the organization, and they would very much like to have him reappointed if that is the pleasure of the Board. Motion was made by Mr. Harris to reappoint Rann Folsom to the Crisp County Hospital Authority, term will run from 1/1/06 to 12/31/10, seconded by Mr. Faircloth, motion carried unanimously.


Administrator Crapse reported that the alcoholic sales licenses are due to be renewed on January 1, and we need a policy for handling the license issues as well as the renewals in the future. He has revised the application form so that it would be less confusing and also to provide the various types of information that is required by our Ordinance. In addition he has drafted a policy for their consideration which provides for the processing of these applications in accordance with the Ordinance, and he recommends that the Board approve or amend the draft policy if they see fit. He thinks our policy now is a little un-patrolled, and he thinks the governing authority needs more control on alcoholic beverage sales in the county. He suggested that when an application for beer license comes in, it be reviewed by the Administrator for compliance with the Ordinance and upon satisfactory review of the application, forward to the Sheriff for his recommendation, then the Administrator would issue the license upon the payment of the license fee, currently $400. The applications that does not receive the approval of the Sheriff will be referred to the Board of Commissioners for final disposition. Applications for a separate wine license will be submitted to the Board of Commissioners and be accompanied by the fee of $500 per year with renewal on the anniversary date. For distilled spirits, the Ordinance specifically requires that the application be submitted to the Board and accompanied by the fee, $4000 annually, ½ on January 1st and ½ on July 1st. He recommends that the distilled spirits application be review by the Administrator and upon the satisfactory review that it be forwarded to the Sheriff for review, and then referred to the Board of Commissioners for approval or disapproval at the next regular meeting. The application for a beer renewal will be review by the Administrator, coordinated with the Sheriff for review and recommendation, and if approved by Sheriff, then will be approved by the Administrator with a fee; those not approved for renewal by the Sheriff will be forwarded to the Commissioners for final disposition. For the separate wine license renewal, the same will be as the beer renewal. For distilled spirits, under the current Ordinance, the application process for distilled spirits have to be executed in the same manner as the original application every year, there is no renewal on this, they have to apply from year to year. Motion was made by Mr. Harris to discuss to approve or amend the draft policy for alcohol sales license, seconded by Mr. Faircloth, motion carried unanimously. Mr. Faircloth stated that this is for the Commissioners to have some oversight on the activity that goes on, and several members of our community within our churches have asked him why can’t you just cut it all out, and he thinks this way, Commissioners will have a better knowledge of what is going on in the county. Mrs. Pheil agreed that we need to have a policy in place for renewal, she agrees with everything except with the application for the beer license where it will be reviewed by the Administrator; everyone else comes before the Commissioners except this. Administrator Crapse agreed, but stated that the Ordinance said for the beer license, they register and pay the fee, and that is all they have to do, and that is why he worded the beer license that way. Mr. Nance advised that in the past the Sheriff would send a letter to the County Commission and make the recommendation and the Commission would vote on it. Administrator Crapse advised that is always the process, but that is outside the Ordinance. Chairman Henry advised that he would like to see the Ordinance adjusted so that we would have a similar plan for each of the three alcoholic licenses, where it was reviewed by the Administrator, Sheriff would have a review and recommendation, and then as a matter of formality, the Commissioners approve, as he doesn’t want to get into the business of trying to decide who needs to sell beer or not. His vote will be for simplicity, organization, and fairness. Mrs. Pheil said she agrees with 9/10 of the policy, but she is not voting on 9/10, she is voting on the entire policy, and if there is one thing in the document she disagrees with, she does not want to support it. Mr. Nance stated that with the beer renewal, the process is still going to come through the Administrator and he will make the recommendation to the Board and the County Commission will still retain that authority. Administrator Crapse said we could change the language to agree with the wine license, then the beer and wine renewal would be the same. Mr. Harris and Mr. Faircloth withdrew their motion and second, to amend or adopt the alcoholic beverage license policy. Motion was made by Mr. Faircloth to adopt the policy with the amendment being that the policy for the application for the beer license renewal will be the same as for the application of a separate wine license and that all Ordinances relating to beer, wine, and liquor license be amended accordingly, seconded by Mr. Nance, motion carried unanimously.


Mr. Pfeiffer advised that years ago Helena Chemical had given the county some property to build a fire station on, but if the fire station was not constructed by May 15, 1994 the land would revert back to them. Technically under the law the land has already reverted to Helena since the county did not build a station, the problem is from a record standpoint as there is no record as to whether the county did or did not build on the property. The Quitclaim Deed that is proposed simply says that it did revert back to Helena, and the county is quit claiming any interest it has in the property. Administrator Crapse stated that shortly after he became Administrator, Mr. Harris asked him to check into this property because Helena had offered to give the county some land for the purpose of a water tank and fire station, and in the process of doing that, he did verify that they had donated the land to the county but he didn’t realize until later that it had that revertier clause in it, as but by record we still owned it, but by the deed we did not own it, and that is what brought this up. Motion was made by Mr. Faircloth to approve the Quitclaim Deed from Crisp County to Helena Chemical, seconded by Mr. Harris, motion carried unanimously. Mrs. Pheil stated that this is one area of the county that does not have a five mile radius of a fire station, and Commissioners agreed that in the future they can find money to build a fire station in that area. Mr. Harris stated that maybe Helena Chemical will give us back the land or some other piece of property in that area at that time.


Administrator Crapse reported that there is an animal control vehicle proposed in the next SPLOST, however the current animal control vehicle has over 237,000 miles, it needs $1300 worth of work in addition to only running on three cylinders, so it will probably need a new engine overhaul soon. The bottom line is that nobody wants to spend that kind of money on a truck that has 237,000 miles on it, and it is scheduled for replacement anyway. He has received a request from Colonel Hancock asking if the Board would agree to advance the money to replace that truck from the next SPLOST, and he recommends the approval of this request. Motion was made by Mr. Faircloth to advance the money for the animal control vehicle out of contingency and charge it to the 2006 SPLOST next year when the money becomes available, seconded by Mr. Nance, motion carried unanimously.


Mrs. Leverett reported that included in their packet today is an executive summary for the period ending November 30, 2005. Due to the seasonal collection of tax revenue, expenditures continue to exceed revenues in the General Fund by about 5%. For the month of November the total revenue received was $778,724 and expenditures were $901,337. Year to date revenues reached $3.7 million and expenditures totaled $4.4 million. Year to date revenues in the Landfill reached $443,836 and operating expenses totaled $587,850 leaving the Landfill fund with a year to date operating loss of $144,013. Total tonnage for the month of November was 3,566.19 tons which is about 530 tons or 18% over the amount received in November of 2004. The principal balance on the GEFA Loans is current at $4.3 million dollars. The Water Fund finished the month with year to date revenues of $137,504 and operating expenses of $92,239 giving it a net income at November 30th of $45,264, not including depreciation. The USDA bond principal balance is current at $1.8 million dollars. The total water usage for the month was 4,780,000 gallons. In the cash report for all accounts in all Funds, as of November 30th, we had cash on hand of $4.6 million in the General Fund, $1.7 million in the Landfill Fund, $265,000 in the Revolving Loan Fund, $4.7 million in the SPLOST Fund and $568,000 in the Water Fund for a County Wide total of about $ll.9 million. Of that $11.9 million, $138,650 is reserved for debt service, $51,900 is reserved for customer deposits and $4.7 million is designated for capital projects. Since this report was published, we have issued a check to the IDA from the Revolving Loan Fund in the amount of $170,000 for the remaining draw on their $250,000 loan. That brings the actual RLF Cash total down to about $95,000 as of today. In the SPLOST budget to actual by category summary report, we have now collected 57 of the 60 monthly distributions in the current issue for a total received of $16,591,733 and as of November 30, we had issued cash disbursements from the SPLOST Fund totaling $11,823,340. The current monthly average is up to $291,083. This report also includes the advances made on the 2006 SPLOST Issue to date. There have been no additional disbursements associated with these projects since last month. For the month of November, we issued $109,022 in SPLOST cash disbursements. Of that amount, $47,807 was spent on Newtown Streets Roads, $19,123 on the Ray, Fanns Bridge and Slim Roads, $11,417 on the Baseball/Softball Complex, $6,514 on the DMV remodeling project, $1,517 on the Hatley Fire Station, and $1,273 went to the City of Arabi. In the CDBG Revolving Loan Fund report, as of November 30th, we now have eight outstanding loans with a total balance due of $1,462,741. Of those eight loans, five are current and three remain delinquent. There has been no payment activity on any of the delinquent accounts since our last report. Circle J has been turned over to legal for foreclosure. Walker has been turned over to legal and Verrick is now over 60 days delinquent. In the budget to actual revenues by fund and expenditures by department, each department should be within 42% of their annual allowances. Overall the General Fund Expenditures are at 34%, the Landfill Fund is at 35% and the Water Fund is at 36%.


Mrs. Leverett advised that this is some additional “ housekeeping” budget adjustments and amendments resulting from the final changes made by our auditors, and to keep our variances in line, we need to make these budget adjustments. The first one is an amendment to the Budget Adjustments adopted earlier in the year for the General Fund in the amount of $553,000. Most of this is due to unrecorded grant activity on the RR Spur project and an EMS Grant received for a trailer. Although technically these grants are issued to Crisp County, they were not administered by us, so the anticipated activity on these projects for FYE 6/30/05 was not included in our original budget. The second one shows the annual budget adjustments needed to correct variances in the Asset Forfeiture Fund for FYE 6/30/05 in the amount of $54,300. The third schedule shows an adjustment needed to correct the variance of $2,370 on the Newtown Streets Project for the FYE 6/30/05, this was interest money that was transferred from the bank account to the General Fund to reimburse the General Fund for some expenditures that they had paid out on that project, which pretty much closes out the bank account and the project out for the Newtown Streets. Motion was made by Mr. Faircloth to adopt the fiscal year 2005 budget adjustments and amendments as shown on the schedule, seconded by Mrs. Pheil, motion carried unanimously.


Administrator Crapse reported 1) he attended several meetings and events; 2) there were no new SPLOST expenditures approved this month; 3) he coordinated with ACCG on Employee Retirement changes; they are on track to get the changes implemented on January 1st; 4) we received the bad news that we were not selected for the Georgia County Excellence Award for this year, however, the “Data Exchange Program” that we submitted through the Clerk of Courts office will be featured in an ACCG publication in the coming year; 5) work is underway on the Watson Road Bridge and our 2005 LARP Projects; 6) the Southeast Stormwater Association is having a Stormwater Utilities Seminar January 26-27 in Atlanta. This approach could be a major part of the County’s program if we hope to have the funds to implement a long-term strategy to correct many of our stormwater problems. I think it would be productive if you would like me to attend and take along a Stormwater committee member as well as any Commissioners that might be able to attend; 7) DCA has notified the County that the mandatory updates of our County Comprehensive Plan, Solid Waste Management Plan and Service Delivery Strategy are due by June 30, 2007. They recommend that work on these updates begin 16 to 18 months prior to the due date. I expect to begin the process shortly after the New Year at the staff level and have a working draft ready to present to the Commissioners by June 2006. You will be asked to participate in this initial phase as the working draft is prepared, so that there won’t be any unwanted surprises; 8) IAW, our intergovernmental agreement with the City of Cordele relating to E-911, the City and County must begin reviewing the usage and cost of operation of the County’s E-911 system and 800 MHZ system to determine whether adjustments to the City’s cost should be made to maintain compliance with the Service Delivery Strategy’s mandate of taxpayer equity. This process has been initiated and we will plan a meeting with the City as soon as practical; 9) the 2006 ACCG Legislative Conference is February 6-7,2006. Please let Linda know your plans so that she can register you and reserve your hotel room; 10) Sherrie has been working with Mr. O’Quinn on the Workers’ Compensation policy. He has affirmed that the recommended policy change on the Workers’ Compensation is appropriate; however, he recommends that we define the conditions under which Annual and Sick Leave are appropriate, rather than define a “Workers’ Compensation” policy; 11) we received Thank You notes from the families of Cecil Bagwell and Frances Pate (Jenny Sue’s Mother) for the many kind remembrances and flowers sent on the occasion of their deaths; and 12) the Community of Character Word of the Month is JOYFULNESS. Happy, filled with cheer.


Chairman Henry and Commissioners noted that this is the last official meeting for Pete Pfeiffer as the County Attorney and thanked him for what he has done for the county and all the citizens, and wish him the best in the future. Also Commissioners wished everyone a Merry Christmas & Happy New Year.


Administrator Crapse reported that the county disposed of the 339 barrels of waste that was in the Solid Waste Authority, total labor cost was $500, and total tipping fee cost was $1368.94, so the whole job was done for under $2000. Chairman Henry thanked Mrs. Pheil as the Chairman of the Solid Waste Authority and commended her for her diligence and foresight in helping find someone to take over that building.


Motion was made by Mr. Harris to go into Executive Session to discuss real estate, seconded by Mrs. Pheil, motion carried unanimously.


Motion was made by Mr. Faircloth to come out of Executive Session, seconded by Mrs. Pheil, motion carried unanimously.


Motion was made by Mrs. Pheil to authorize the Chairman to execute the options on the Justice Center land, seconded by Mr. Harris, motion carried unanimously.


Motion was made by Mr. Harris to adjourn the meeting at 12:28 p.m., seconded by Mr. Faircloth, motion carried unanimously.

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