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The meeting was called to order by Chairman Ferrell Henry, with Commissioners James D. Harris, A. James Nance, Joyce C. Pheil, and Brad Faircloth in attendance. Others present were County Administrator Lester E. Crapse, Jr., County Attorney Guy D. Pfeiffer, Finance Director Sherrie Leverett, and Secretary Linda Finch. The invocation was given by Rev. Phil Streetman, pastor of Lake Blackshear Baptist Church. This the 14th day of June being Flag Day, the Pledge of Allegiance was led by Administrator Crapse.


Motion was made by Mr. Faircloth to approve the minutes of the meeting of May 10, 2005, seconded by Mrs. Pheil, motion carried unanimously.


Administrator Crapse read a Resolution honoring Merritt Williams on his commitment to the sport of wrestling; he went eighteen and zero in his wrestling matches at Crisp County High School and earned the title of Georgia High School Association State AAA Champion in the 215 lb. Class. Chairman Henry and Commissioners congratulated him for his achievement and wished him the best in the future. By common consent, Commissioners approved the Resolution.


Connie Sangster, Planning Director, reported that she has received a request from San Dow Enterprises for a Special Use Permit to operate a bailing machine/storage for scrap paper and paper boxes in a GC (General Commercial) zone district. Property located at 1316 N. Hwy. 41. She advised that this property was granted a Special Use Permit on September 14, 2004 to Bill Dickerson d/b/a Bill’s Auto & Towing Service for an automotive repair shop; Mr. Dickerson has since moved to another location. Sandra Hayslip, owner, stated that they would like permission to use the building to recycle pasteboard boxes and such instead of them going to the landfill. Ms. Sangster stated that her main concern was that the Commissioners put a condition that this property be maintained in a liter free condition, and Mrs. Hayslip said she would not have a problem with this. Motion was made by Mr. Faircloth to approve the Special Use Permit for San Dow Enterprises, including the condition that the property be maintained in a litter free condition,seconded by Mr. Nance, motion carried unanimously.


Ms. Sangster reported that this is the Public Hearing for the purpose of revising and amending the Crisp County Unified Land Development Code; to regulate location and zoning districts of sexually oriented adult businesses in the unincorporated areas of Crisp County; to adopt various definitions applicable to same; to repeal conflicting ordinances and for other purposes as defined as Article 4. Restrictions on Particular Uses. Section 4.16.Sexually-oriented adult uses where allowed. Section 4.16.02. Location restrictions. And Section 4.16.03. Illegal activities not authorized. (This is only the Public Hearing and the decision will be made at the next regular meeting). Last month we did amend and re-adopt the Adult Entertainment Ordinance, and by doing that, we need to make this Unified Land Development Code (ULDC) consistent with the Ordinance. She went over the differences in the existing Ordinance and the proposed Ordinance. Chairman Henry asked if there were in comments in favor or against the change in the Land Development Code. Administrator Crapse advised that recently the Supreme Court reversed the Superior Court ruling on the Love Stuff case, the Supreme Court found that the Ordinance was too vague to be enforced and therefore unconstitutional under the due process clause of Georgia. He said in updating the ULDC, it will be consistent with our Ordinance and eliminate that vagueness. There were no other comments, and Chairman Henry declared the Public Hearing closed, and advised that the decision would be made at the next regular Commissioners meeting in July.


Ms. Sangster reported that under the Zoning Board of Appeals process, there are certain times where an elderly parent or sick child needs to live on the same property with the family, but does not choose to live in the home. She advised that we do not have a category now that allows for two structures on one piece of property under our Hardship Variance. She is asking for a motion for a text amendment to include this as part of our special exception variance under family needs. Motion was made by Mr. Faircloth to initiate a text amendment and to hold a public hearing at the July meeting to discuss adding this provision for family needs to the hardship variance, seconded by Mrs. Pheil, motion carried unanimously.


Steven Dorough, Executive Director of Dooly-Crisp Unified Transportation System, reported that they have two contracts that are up for renewal, the first one is the DOT Contract which is between Crisp County and the Georgia Department of Transportation that allows them to operate the vans. There have been a couple of changes, one being that the state has made the decision that instead of going from January 1, they want to go to June 30 each year, like the Third Party Operator Agreement. This new contract will take effect on January 1, 2006 and run through June 30, 2007 as they will have to go 18 months to get it on a physical year with everyone else. This is a state decision and makes it a little more difficult to project budgets, but they have told him that if anything changes during the time, they will work with him to amend the budget. He advised that in the spring of 2007, they will be due to replace the fleet of vans; at that time they will have the necessary millage, and wear and tear on them. Our local match on this will be $3,750.00 per van, and if we see a need for more or less vans, we can amend the budget at that time. Also, there are no more capital expenditures in the Contract. Motion was made by Mr. Faircloth to approve the Authorizing Resolution between Crisp County and GDOT and giving the Chairman the authority to sign all the documents, seconded by Mrs. Pheil, motion carried unanimously.


Mr. Dorough stated that there are no changes except the date in the Third Party Operator Agreement between Crisp County and DCUTS, which goes from July 1, 2005 and goes through June 30, 2006. The provision continues for the county to provide use of the office space to operate the transit system, the insurance on the existing three vans, and the use of the county fuel island, with DCUTS paying for the fuel. Motion was made by Mr. Faircloth to approve the Third Party Agreement between Crisp County and DCUTS and giving the Chairman the authority to sign the necessary paperwork, seconded by Mr. Nance, motion carried unanimously. Mrs. Pheil and Mr. Faircloth commended Mr. Dorough for the good job he does.


Mrs. Leverett reported that she is officially presenting the proposed FY2006 budget to Commissioners, she has advertised the public hearing, which will be held on June 22nd at 11:00 a.m., and she has a copy of the proposed budget available for public viewing in the office of the Finance Director, which is Room 308 in the courthouse. Administrator Crapse reported that their schedule calls for a called meeting on June 30th for Commissioners to adopt the budget. Motion was made by Mr. Faircloth to approve the advertising of the FY2006 proposed budget, seconded by Mr. Harris, motion carried unanimously. Chairman Henry and Commissioners thanked the Administrator and Finance Director for the hard work they did while working on the budget. Administrator Crapse noted that this budget is balanced without the requirement of any tax increase at this point.


Administrator Crapse reported that at the City/County quarterly planning meeting, the City Manager requested that the county grant them an extension of time in placing their free C & D waste in the landfill. As required, he notified the city when the new cells would be open for accepting waste, that was as of August 9, 2004. The city said that they were advised by their attorney not to send any waste until the Judge issued the order on September 22, 2004, even though they had signed the Intergovernmental Agreement and the court order was just a formality. The Agreement was that the city has free waste up to 3000 tons to go into the landfill plus they paid in advance for 1000 tons at a reduced rate of $17.50 a ton, and the agreement and the court order stated that this would be paid whether or not the waste was actually delivered to the Crisp County Landfill. He stated that it was pretty specific what the court order intended, and he thinks going in and changing the provision of the court order puts the rest of the order at risk in the future, and he recommends the agreement remain in effect as ordered. Motion was made by Mr. Faircloth to grant the extended time, but motion failed for a lack of a second.


Administrator Crapse reported that this is the sale of right of way property to the Department of Transportation at Exit 102. The improvements at this exit require a 30' strip along 8th Avenue on the ball park property. He has contacted DNR and this will not impact the $95,000 grant that we have pending, and also the architect said that the change would actually enhance the entrance of the ball complex on 8th Avenue. The DOT has sent a letter assuring that this will not hamper our permit to get an entry on 8th Avenue, and they offered us $10,000 an acre or $2,900 for this .273 acres, and he recommend that we accept the offer by DOT. Motion was made by Mrs. Pheil to approve the sale of .273 acres of land for $2,900 at Exit 102, seconded by Mr. Harris, motion carried unanimously.


Administrator Crapse reported that in accordance with the legislation establishing the Board of Elections and Registration, the Governing Authority shall designate two of the initial terms to be for two years, thereby setting up staggered terms for this Board. He has discussed the matter with Judge Pridgen, and they both recommend that the two members appointed by the political parties be so designated for these two year terms, the grand jury members designated for four year terms, and the Chairman appointed by the Governing Authority would be designated as a four year term. Motion was made by Mrs. Pheil to set the terms recommended by the Administrator, seconded by Mr. Nance, motion carried unanimously.


Administrator Crapse reported that they sent out a request for qualifications to all the Realtors in Crisp County asking them to provide us a proposal to be our broker for acquiring property for the new Justice Center, so that we would have the benefit of that expertise in the acquisition process. The responses were due back at 2:00 pm Friday, June 10th, and we only received one response from National Realty. They agreed to complete all work in the statement of work specified in the request for qualifications for 6% of the negotiated sale price, with an agreement that the broker has an obligation to try to collect the 6% from the seller before it is charged back to the buyer, and he recommends that the Board select National Realty as the broker for the land acquisition for the Justice Center. Motion was made by Mrs. Pheil to approve National Realty as the broker for the land acquisition for the Justice Center and authorize Chairman Henry to sign the standard real estate contract with the broker, seconded by Mr. Nance, motion carried unanimously.


Administrator Crapse reported that we did not receive any requests from anybody to be appointed as Chairperson for the Board of Elections & Registration, so unfortunately he would have to recommend that this be tabled until the Board can identify qualified candidates for this position. He advised that letters have gone out to the political parties asking that their appointments on this Board be made by tomorrow. Motion was made by Mr. Harris to table the appointment of Chairperson for the Board of Elections and Registration, seconded by Mrs. Pheil, motion carried unanimously.


Administrator Crapse reported it was advertised for a member to the Zoning Board of Appeals to fill the unexpired term of Robert Powell, who left that board to perform other duties for the county on another board. This term will expire on December 31, 2008; we received one letter of interest from Frank Lott, 125 Wolfe Thick Road, and his appointment was supported by the outgoing member. Motion was made by Mrs. Pheil to appoint Frank Lott to the Zoning Board of Appeals to fill the unexpired term of Robert Powell, term ending December 31, 2008, she then moved that the nominations be closed, seconded by Mr. Nance, motion carried unanimously.


Administrator Crapse reported that it has been advertised for two four year appointments to the Crisp/Dooly Joint Development Authority, currently one ends on May 31, 2005 and the other ends on June 30, 2005. He recommends that both terms run concurrently from July 1, 2005 to June 30, 2009. We have received three letters of interest for this Authority, from the incumbents Joe Crenshaw and Faye Adkins, and Bruce Drennan, Executive Director of the IDC. Mr. Faircloth stated that he would like to see the Board have it established that the IDC Executive Director is automatically on this Board.. Administrator Crapse advised that he has no objection to this request, but Commissioners do not determine how many members is on that Board, and Mr. Pfeiffer concurred with this and said that the member structure is set up in the by-laws when the Authority was created. Mrs. Pheil advised that we could ask them to change the by-laws and make the IDC Director an automatic position, the Dooly County IDC Executive Director is on this Board by appointment of the Dooly County Commissioners, and we may want to appoint the one appointment that comes up first and then we will have an additional month to have dialogue with the Authority on the other appointment. Motion was made by Mrs. Pheil to reappoint the member whose term expires on June 30th, and authorize the Administrator to pursue the request of appointing the current IDC Executive Director as an additional member to the Crisp/Dooly County Joint Development Authority, Mr. Nance moved that the nominations be closed, seconded by Mr. Harris, motion carried unanimously.


Chairman Henry appointed himself, Mr. Nance, and Mr. Faircloth as members to the Crisp County Power Commission from July 1, 2005 to December 31, 2005.


Administrator Crapse reported that last month the Board approved from SPLOST funds up to $60,000 on the rehabilitation project of the airport runway 10/28; the contract was awarded to the lowest bidder, Folsom Construction, however the bid amount was $61,615 as the county’s part. He would recommend the Board approve the Contract and authorize the Chairman to sign and approve the revised budget amount of $61,615 from SPLOST funds. Motion was made by Mrs. Pheil to approve the Contract, authorize the Chairman to sign the paperwork, and also approve the revised budget amount of $61,615, seconded by Mr. Nance, motion carried unanimously.


Christopher and Christy Peterson reported that they are planning on opening up a Before And After Restaurant, located between Daphane and the county fire station on Hwy. 280 East, basically serving appetizers and deserts, staying along the lines of Daphane and The Olde Inn. Both of these owners have given them the go ahead of opening up such an establishment to take care of their overflow customers and give people a waiting place until a table becomes available. Administrator Crapse stated that there are a couple of issues in the code, they don’t have any objection to this business, by the nature of the establishment, the applicant asserts that this is a restaurant and serves beer and wine, but he thinks the real purpose in accordance with matching our codes would be addressed as a drinking establishment, because even though the sale of food is a substantial part of the business, the primary purpose of the business is to sell beer and wine. He advised that in our codes, if the business is categorized as a drinking place, the business would require a special use permit in this zone district, where if it is categorized as a restaurant, the special permit is not required. The second issue is that both of the Peterson’s have had their fingerprints and background checks initiated, however they are not back and we anticipate them to be back around July 8th. The issue is whether it is categorized as a restaurant or a drinking place, given the nature of the business, and it is the Commissioners call as it could go either way. He went over the section in the codes that addressed this. Mrs. Peterson stated that they would have a good many foods to choose from and one of the options is beverages, and beverages is not the main focus. Mr. Peterson stated that initially they will be open Thursday through Saturday opening around 6:00 p.m. until, and he thinks that a lot of people will use this for a light meal where they can sit and not feel rushed to get out to let tables open up. After discussion and to save any questions concerning what type of business this will be, motion was made by Mrs. Pheil to classify this business as 5813, special use, seconded by Mr. Nance, motion carried unanimously. Chairman Henry stated that this will be considered as 5813, which will require a special use permit, and a public hearing on July 12th, next regular meeting. Hopefully their background checks will be back at that time.


Administrator Crapse reported that we did acquire the Morman Church building for the use of the Recreation Department to establish an area where the Crisp Area Arts Alliance can show their wares and demonstrate their proficiency in the arts. He had asked the county attorney to draw up a lease on the property to the Crisp Area Arts Alliance, and the contract for services between the county and the Arts Alliance. Mr. Pfeiffer did this, he forwarded them to the Arts Alliance for review, and they have returned them signed. Mr. Pfeiffer stated that the contract really needs to be keep in place each year since we pay $10,000 a year for services for the Arts Alliance. He said in the Contract the Arts Alliance obligations are to employ an executive director and keep the county informed of that employee, to implement the services, to maintain a culturally diverse Board of Directors, to attempt to attract persons who are affiliated with arts organizations to become members of the Board, and to provide the county quarterly reports beginning October 1st which provides current financial information, outlining their programs, fees charged, numbers of participates, names of organizations that they are assisting, and to keep proper books of accounting. He said the lease is an annual lease with an automatic renewal unless either party gives the other 60 days notice, and it does not require the payment of rent, but they are required to maintain liability insurance. The county will furnish the building with heating and air conditioning and be responsible for the capital improvements including building structure, roof, exterior walls, windows, floors, foundation, and Arts Alliance is required to maintain the premises and not be allowed to let it become in disrepair, and they are not to make alternations except with the consent of the landlord. Administrator Crapse asked if their was any provision for one party or the other to pay utilities. Mr. Pfeiffer could not find this in the lease. Motion was made by Mr. Faircloth to approve the contract with a provision that the Arts Alliance will be responsible for the utilities, seconded by Mr. Harris, motion carried unanimously.


Administrator Crapse reported that Mr. Walker came to him with regard to selling five acres of property of which the county has a judgement lien. He advised him that the county wanted to work with him, and if he sold the five acres, anticipated to bring in $42,000, if he would bring his account up to date with the proceeds of that sale, he felt that the county would release the five acres. Mr. Crapse advised him that would be $14,206.22 to bring the loan current, and Mr. Walker advised that he couldn’t do that, he wanted to pay the county $4,000, and that would leave the account $10,206.22 in arrears. He recommended that the county release the property only on the contingent that the account be brought current in exchange for the release of the five acres. Mr. Pfeiffer advised that he talked with Mr. Forehand, attorney for the closing, and at the present time there appears to be two liens ahead of ours on the property as well as property taxes, and his recommendation is that the Board authorize a release of this five acres if we receive any equity from the closing as this will reduce Mr. Walker’s overall debt which makes it more likely he will pay the county back. Mr. Faircloth thinks that we should hold on to the land. Mr. Nance advised that if we can do anything to try to help him, he would like to do it, and Mr. Harris concurred. Mrs. Pheil advised that since this is a revolving loan, we have DCA looking over our shoulders, this is a difficult situation because of this, and she would like to see something in our revolving loan files on Mr. Walker’s behalf of how he intends to honor the original or renegotiated agreement. Motion was made by Mr. Harris agreeing to release the five acres to Mr. Walker in exchange for the May and June payments of $600 each ($1200) plus the $4,000, seconded by Mr. Nance, motion carried unanimously.


Administrator Crapse reported that we have been working for a while to incorporate the business and occupational license through the finance department. Some of the issues that they want to clarify is to see where they are and how the Board wants to proceed regarding the Business & Occupational License, one thing that has come up is the payment and what formula we might use. The proposed Ordinance that they have in front of them is a formula based on the number of employees with a cap, and they have since discovered that this may be a little short on revenues in terms of the effort it is going to take to implement it. The other thing has to do with the relationships we have with our citizens and employers and how it might effect them if we were to go to a gross receipt method as opposed to employee method, as if you have a license based on gross receipts, businesses wouldn’t have to buy another license when they went to another county. Mrs. Leverett stated that this is just a draft to get the ball rolling, and she has had some feedback from Commissioners that we want some type of cap so that we don’t discourage any business from coming into the county. She advised that based on their estimates, this draft that is based on the number of employees, may not generate enough revenue to pay the cost of implementing this, personnel, software, and time involved. She thinks we might need to alter that somewhat just to generate a little bit more revenue so that it at least pays for itself. Also, since we have never done this before, it has been hard to get a handle on how many businesses are in the unincorporated area of the county. Motion was made by Mr. Faircloth to refer this back to the Finance Committee for consideration, seconded by Mr. Harris, motion carried unanimously.


Mrs. Leverett reported that in the May report; General Fund revenue is at 95.5% and expenditures are at 84.19%, revenues exceeding expenditures by a little over $1 million but the transfer to the landfill is not in the expenditures yet; Landfill Fund revenue year-to-date is $464,000, operating expenses is $1.2 million, tonnage continues to rise and is up about 600 tons over last month and 1200 tons over May of last year; Waterworks year-to-date income is $45,000; Total cash on hand at the end of May is $12.2 million; In the budget to actual reports, everybody should be at 92% and most of the areas that are out of line, they know why, and these adjustments will be at the end of the year; Revolving Loan Fund report shows we have three current accounts and three accounts lagging; and SPLOST report showing expenses for May being $706,531.02.


Administrator Crapse reported 1) He attended several meetings and events this month; 2) There was one new SPLOST expenditure approved this month, $2,725 for upgrading the peripheral approach path indicators at the Airport; 3) The GDOT has requested a Joint Resolution executed by Crisp County and the City of Cordele requesting that the GDOT approve the City of Cordele’s request to designate Joe Wright Drive from US 41 South to US 41 North as a Truck Route. In that the City initiated this action, I am waiting for them to initiate the Joint Resolution to put it on the Agenda; 4) Our Truancy Intervention and Prevention Program Grant for the Crisp County Community Council was not funded, but can be resubmitted for next year; 5) Last February in conjunction with the ACCG Annual Legislative Conference, Dan Brown, Special Projects Manager for GEMA, and a former colleague of mine, took us on a tour of the State Operations Center. At that time he informed us that his job was primarily to work on Public Safety Communications Interoperability. We have received a letter, that many of you are aware of, notifying Crisp County that it had been selected as one of 43 counties to be included in the Statewide Public Safety Communications Interoperability Program to be funded by Federal Homeland Security dollars at no cost to the County. The project will be coordinated through GEMA and the local EMA Directors; 6) The data on the 2005 CDBG Program Completion is out. There were 201 CDBG Applications totaling $90,483,226. The total money available is $34,000,000. So you can see that approximately 38% will be funded. Of the 201 projects, 185 totaling $81,623,422 are for “Public Facilities”. Within these185, 36 were for water improvements, including ours; 7) Crisp County EMA has distributed the most recent Crisp County Local Emergency Operations Plan to all participating entities within the County; 8) I gave each of the Commissioners a copy of the letter that I sent the City of Arabi on Fire & Law Enforcement Support. The Arabi City Council meets tonight, so we will hopefully get started soon in negotiating the new agreements; 9) We have received a letter from the New Williams Grove Baptist Church to pave Slade Road. I have instructed Carl Gamble to place the request in our Road Program file to be prioritized with our 2006 Projects later this summer; 10) We did get some bad news this month regarding the “Downsizing” or effective permanent closure of Best Manufacturing. This will result in the loss of over 100 jobs to the community by October 31, 2005; 11) The Storm water Mitigation Advisory Committee that was initiated last month had its first meeting on June 9th. The committee elected Steve Bridges as Chairperson. The meeting was largely an organizational meeting and for now will have its regular meetings on the second Thursday at the Law Enforcement Training Center at 5:30 p.m.; 12) We want to remind everyone that they can purchase a page in the Centennial Commemorative Book & Exposition Program until June 30th. You can use the page to chronicle the history of your business or family including photographs for just $125.00 per page, so don’t miss this once in a lifetime opportunity to make your mark on Crisp County History; 13) You can also get a beautiful slice of watermelon “Slice of Life” painted on your sidewalk, driveway or parking lot for just $15 to show your support of the Chamber. Contact the Chamber at 273-1668 to take advantage of either of these offers; 14) Mediacom is making some programming changes in the near future. A copy of their letter delineating those changes was placed in your boxes last night; 15) There was a great insert in the MEAG Newsletter this month on Crisp County. I hope all of you got the chance to see it; 16) We received a Thank you letter from Norbord for supporting the approval process of their mill expansion. Don’t forget the Groundbreaking tomorrow at 4:00 p.m. at the mill; 17) Today is the deadline for “This is your Life” honoring Sheriff Donnie Haralson. If you haven’t reserved your tickets yet, please let me know and I will reserve them; and 18) Mark Peterson has invited all the Commissioners to the Rotary Meeting tomorrow where Senator Joseph Carter is scheduled to speak.


Administrator Crapse reported that he has received a request from Rosa Watkins from the Family Development Task Force for $2,850 to pay for rent and utilities, this is a 501C3 non-profit organization. The Board supports the Crisp County Community Council, but he doesn’t believe the Board can support all the 501C3's in the county which makes up that collaborative. He recommends that the Board allow him to follow up by letter sending our regrets on funding that organization. Motion was made by Mrs. Pheil to take Mr. Crapse’s recommendation but died for a lack of a second. Mr. Pfeiffer stated that the county is not authorized to give away money, and he suggested Mr. Crapse send Mrs. Watkins a letter saying county cannot give away money, and if she wants to provide services to the county, she can make a proposal. There was no motion on this suggestion, so Mr. Crapse will write a letter to Mrs. Watkins and advise that the money is not available in the budget.


Motion was made by Mr. Harris to adjourn the meeting at 11:37 a.m., seconded by Mrs. Pheil, motion carried unanimously.

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  © 2002 Crisp County Board of Commissioners