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Meetings

MINUTES OF THE BOARD OF COMMISSIONERS
MEETING HELD ON MAY 10, 2005

OPENING CEREMONIES

The meeting was called to order at 9:00 a.m. by Chairman Ferrell Henry, with Commissioners James D. Harris, A. James Nance, Joyce C. Pheil, and Brad Faircloth in attendance. Others present were County Administrator Lester E. Crapse, Jr., County Attorney Guy D. Pfeiffer, Finance Director Sherrie Leverett, and Secretary Linda Finch. Rev. Tommy Mason, pastor of First Methodist Church, gave the invocation. Chairman Henry welcomed all present.

MINUTES APPROVED

Motion was made by Mr. Faircloth to approve the minutes of the meeting of April 12, 2005, seconded by Mr. Nance, motion carried unanimously.

EMS PROCLAMATION ADOPTED

David Edwards, EMS Director, introduced his staff that was present, Edward Shurley, James Rhodes, Kris Herring, Jerome Outlaw, Richard Reid, and Larry Blanton. Chairman Henry thanked Mr. Edwards and his staff for a great job they do for Crisp County. Administrator Crapse read the EMS Proclamation proclaiming the week of May 15-21, 2005, as Emergency Medical Service Week in Crisp County, Georgia, as a token of appreciation for their tireless, faithful, and effective response of emergencies. Motion was made by Mr. Harris to adopt the EMS Proclamation, seconded by Mr. Nance, motion carried unanimously. Mr. Edwards stated that he only has a representative group of his employees, they deserve the thanks, and they have truly gone above the call of duty in the last year as they have had an unusually busy year. He appreciates his employees, and they all appreciate the support the Commissioners give them.

HOSPITAL WEEK PROCLAMATION ADOPTED

Administrator Crapse read the Proclamation proclaiming the week of May 8-14, 2005 as Hospital Week in Crisp County. It is established to honor the exemplary works of health care facilities and their employees, and it urges all citizens to support the continued dedication of Crisp Regional Hospital and it’s staff. Motion was made by Mr. Faircloth to adopt the Hospital Week Proclamation, seconded by Mrs. Pheil, motion carried unanimously. Mr. Edwards stated, on behalf of Wayne Martin who could not attend, the Authority, the physicians, and the employees, they appreciate what the Commissioners do in allowing them to grow and provide for the citizens of Crisp County.

DECISION - SHORELINE DEVELOPMENT, LLC

Connie Sangster, Planning Director, reported that last month they had the Public Hearing on rezoning for Shoreline Development, LLC from RS2 (Single Family Residential) to PRD (Planned Residential Development). In the packet, Commissioners have a copy of the review checklist, along with the comments- one comment was part of the provisions of a private subdivision, if they choose to approve the rezoning request, and also there is an attached Declaration of Easement and Release of Maintenance on the roads. Mr. Pfeiffer has looked over this and approved. Chairman Henry advised that we did have the Public Hearing last month, and we had no opposition to the change. Motion was made by Mr. Faircloth to approve the PRD request along with the Declaration of Easement, seconded by Mr. Harris, motion carried unanimously.

AMEND & ADOPT THE REVISED ADULT ENTERTAINMENT ORDINANCE

Ms. Sangster advised that we need to amend and adopt the revised Adult Entertainment Ordinance. From the summary and the cases they have looked at, they feel like this is the time to revise the Ordinance. The revised Ordinance will lesson the negative secondary effects that Adult Entertainment has on communities. Mr. Pfeiffer stated that he has spoken with Mr. Olsen, the attorney who prepared the revised Ordinance. He advised that Commissioners have a summary report concerning the negative secondary effects of sexually oriented businesses, twenty-seven in all, that have occurred over a period of time from 1977 to 1998. He briefly outlined what the studies show. They have taken the areas where sexually oriented businesses have located and compared those with comparable areas where there are either less sexually oriented areas or no sexually oriented areas, to determine if there were secondary impact. There is a recognition under the Constitution that there is a right to have these businesses, but the question is how do they impact the surrounding areas and what constitutionally can a governing body do to protect it’s citizens from a secondary impact. He advised that in all the case studies, crime increased significantly with the opening of an adult business, or the expansion of an existing business, or an addition to a bar, and the rise is greatest in the serious offenses. He stated that the impact on small communities is more intense than upon big towns as the business district of a small town is not as large or capable of dividing up sections of town, and in a small town the business district as a whole is impacted rather than just parts of a district. The studies show that the more of these kinds of activities you have concentrated, the greater the impact. He advised that these are lawful activities, you cannot legally illuminate them; the Planning Department and Mr. Olsen have gone over how the zoning is in Crisp County, and the belief is that this Ordinance is constitutional, as there are places, not many, that they can locate. He advised that If there is no place in the county for this type business, the court will strike it down, because you functionally have zoned them out of existence. Administrator Crapse reported that in the one case we have in Crisp County, the Sheriff’s Department shows that there have been increased burglaries in the area around this facility. Mr. Pfeiffer stated that now the county has only regulated the sale of alcohol and there were some restrictions on where places could locate in the Zoning Ordinance; this proposed Ordinance is an extensive regulation of what can and cannot be done in Crisp County, much more comprehensive than what we have now and will better protect the people of Crisp County. Administrator Crapse reported that if the Board adopts this, then they will be asked to make a motion for a text amendment to the Zoning Ordinance, schedule a public hearing, so that we can then make the zoning consistent with the definitions in this regulation. Ms. Sangster reported that the heavy commercial and industrial zone districts are the only areas that these types of businesses will be allowed in the revised Ordinance. Mrs. Pheil stated that sitting in her seat she would like to find a way to take a lot of the controversial issues away from the Commissioners and give that to someone else, but she is the voice of the people, and she is opposed to that decision to be placed in the hands of the Administrator, which she thinks means the Zoning Administrator, Ms. Sangster, who does a great job, but is not accountable to the people. Motion was made by Mr. Faircloth to adopt the Ordinance, seconded by Mr. Nance, motion carried with Mrs. Pheil voting no.

INITIATE TEXT AMENDMENT & INCLUDE 20 PAGE SUMMARY IN MINUTES

Motion was made by Mr. Faircloth to initiate a Text Amendment to the Unified Land Development Code and schedule a Public Hearing for the next regular June County Commission meeting, seconded by Mr. Harris, motion carried unanimously. Motion was made by Mr. Faircloth to include the twenty page summary statement by Louis F. Comus III in the minutes, seconded by Mr. Harris, motion carried unanimously.

FRAN PARKER REGARDING CEDAR LAKE ESTATES WATER PROBLEM

Fran Parker, representing Cedar Lakes area, advised that their area has been adversely effected by the flooding of Cedar Creek, which is not just a Cedar Lake Estates problem, it encompasses homes on Royal Road, Timberland North and South, and Quail Run. She advised that the 2004 study Commissioners had done by Stephenson & Palmer addresses the downstream impact and stated that additional culverts should be added under the railroad to help alleviate some of their problems, and states that installing these culverts would result in minimum impact downstream. Also, it states that ditch improvements between Royal Road and Culpepper Road and Hwy. 300 would help the existing drainage systems to function more efficiently. She stated that last meeting Mr. Pfeiffer was going to look up the nuisance laws and how they apply to this, and she asked what he had found. Administrator Crapse replied that information was in the Commissioners packet, and he gave Mrs. Parker a copy of the letter from Mr. Pfeiffer dated April 29th. Mr. Pfeiffer stated that the county cannot clean out the areas of property that they don’t own or have easements, people can give the county easements for this, but if they don’t give the county the easement, then the county can, under certain circumstances but is limited by state statues, condemn either easements or property to deal with the situation. The railroads have special status and that will be a difficult situation to get through, but in terms of the nuisance, where someone is maintaining or not maintaining their property in such a way that they are creating a nuisance, then you have two categories; 1) general, public, private nuisance-if everyone is effected the same way, then the nuisance action has to be brought by the District Attorney on behalf of the public, the county is not the actor in this; and 2) special damage-if an individual has special damage, then a person can bring the action. Mrs. Parker asked Commissioners to make some movement forward to do something to help them and try to fix the problem as it has been going on for far too long. Administrator Crapse reported that they met with GDOT on February 22nd, part of their responsibilities are railroads, they explained the situation we had with the reluctance of the railroad to respond to us, and requested the assistance of the Commissioner of the DOT to intervene with the railroad, so far that avenue has had no results. He advised that they attempted to get four easements previously, Mr. W. E. Johnson gave an easement but others have repeatedly declined to give the county voluntary easements on their property. He advised that Commissioner Faircloth has volunteered to be the County Commissioner representative on the Storm Water Mitigation Advisory Committee, as well as the EMA Director Donnie Haralson, City Representative Jean Burnette, Power Commission Representative Steve Rentfrow, along with County Planning Department, Connie Sangster, Public Works Department, Carl Gamble. He has not heard responses from the IDC, the City of Arabi, or the Board of Education but he expects that they will agree to participate. Also, a number of individuals have indicated a desire to be part of that process. They all agree that it is not just a Cedar Lakes problem, they think it runs beyond what Mrs. Parker has defined, it runs throughout the county. Mr. Crapse advised that when you deal with experts, you talk about conflicting opinions, as what Stephenson & Palmer opinion is, is not necessarily the opinion of every expert, one of those being the DOT, they agree with the culvert solution and the railroad, but only if we can assure a certain water level at the railroad after that. He advised that Commissioners do care about Cedar Lakes Estates, but their job is to not do any harm to any citizen. He has spoken with Gerald Mixon, Middle Flint RDC, at length, as they have investigated the pollution issue. Mrs. Parker said they are doing a study of Cedar Creek for pollution, as they have septic tanks involved in their area. Mr. Faircloth asked how soon could the committee be formulated, and Administrator Crapse advised that the Board needs to select the membership. Mr. Faircloth advised that he has a list of names of some of the people that would like to be on this committee. Administrator Crapse stated that his recommendation is to form this committee of 18 to 20 people so that it remains manageable and to make sure we have all the players that need to be involved that come from throughout the county. Mrs. Parker asked Commissioners to send out more letters getting these easements and began a dialogue with the railroad as she doesn’t want to get bogged down forming the committee. Chairman Henry advised that Commissioners will make decisions pertaining to their progress and our future as we become organized and study these things, and the Board is responsible for moving forward to protect our citizens and to do everything they can to correct this problem, but we can’t just today or next week make decisions of what we are going to do, we will have to do a thorough study to make sure that what they do is the proper and legal thing to do. Mrs. Pheil assured Mrs. Parker that she and Commissioners are concerned about the whole county, and she has to make sure before they do something in this area that they don’t flood someone’s home downstream. She stated that she has heard comments on the street that Commissioners are addressing issues in one part of the county, and why did we choose that area of the county over this area, and one of the reasons is there are different criteria in obtaining money for different areas. She advised that while they hope to get $500,000.00, the criteria for getting that money changes significantly for one area of the county to other, and she doesn’t think they would be doing their duty if there is money out there and they didn’t try to get the money. She understands the passion they feel if their homes flood, she has the same feeling about her home, but to say that they haven’t done anything, this is forever at the forefront of all the Commissioners minds, it is a balancing act, sometimes their hands are tied, but they have to protect all the citizens, and they are not choosing one area of the county over the other. Chairman Henry assured Mrs. Parker and others in the audience that they have a full commitment from the Commissioners.

WATERMELON DAYS PROCLAMATION

Administrator Crapse stated that as we do annually, they have prepared a Watermelon Days Proclamation; he read the Proclamation proclaiming the Watermelon Days Festival, the 56th annual festival, during June and July, 2005, and honoring the watermelon, growers and brokers. Motion was made by Mr. Harris to adopt the Watermelon Days Proclamation, seconded by Mr. Faircloth, motion carried unanimously.

SECURITY AGREEMENT FOR FARMERS MARKET

Administrator Crapse reported that this is our standard security agreement with the Georgia Department of Agriculture for summer security at the market. It is a $25,000.00 fee that they pay to Crisp County, and it is broken down into two $12,500.00 agreements, because the fiscal year changes during the agreement period. Motion was made by Mr. Harris to approve the Security Agreement with the Georgia Department of Agriculture for $25,000.00, seconded by Mrs. Pheil, motion carried unanimously. Commissioners thanked Sheriff Haralson and his deputies for the job they do at the Farmers Market along with Agriculture Commissioner Tommy Irwin for providing security to our Farmers Market.

DISCUSS SWMA REQUEST FOR COUNTY FUEL CARD

Administrator Crapse reported that the Solid Waste Management Authority has requested that they be issued a fuel card from the county so that the Authority vehicle can be fueled at the county yard as a convenience, and they will pay for the fuel at the price the county pays. If the Board approves this, the actual price will have to be adjusted, it is complicated as we buy fuel in bulk, we don’t pay sales tax but we do have to pay motor fuel tax. Motion was made by Mr. Harris to consider the request for a fuel card for Solid Waste Authority, seconded by Mrs. Pheil, motion carried unanimously. Mrs. Pheil stated that she is opposed to this, she did what the Authority said and sent the letter, there is not that much fuel involved, and she would suggest that the Authority get a charge card, as she thinks we need to keep the County and Authority separated. Mr. Nance agreed that he thinks a credit card would be the simplest thing to use as it is not much money. Mr. Faircloth agreed and thinks it is very important to keep the two separated as much as possible. Mr. Harris agreed with the credit card. Chairman Henry concurred with the opinion of the Board. Motion was made by Mr. Nance to deny the request for a fuel card from Solid Waste Authority, seconded by Mrs. Pheil, motion carried unanimously.

CHARLES JONES, LANDFILL ATTORNEY, TO ATTEND SWMA MEETINGS

Motion was made by Mrs. Pheil to ask Charles Jones, County Landfill Attorney, to regularly attend the Solid Waste Management Authority meetings to represent the County, seconded by Mr. Faircloth, motion carried unanimously.

APPROVE LANDFILL TIPPING FEE INCREASE FOR DNR SW SURCHARGES

Administrator Crapse reported that the Department of Natural Resources collects monies every year to go into the Hazardous Waste Super Fund, and we have been notified that the fee we send to DNR has increased from $.50 to $.65 a ton. In order to keep from absorbing more costs at the landfill, we need to increase our DNR fund fee by $.15, up to the $.65, which will basically keep the county’s fee the same at $25.00 but raise the amount of money we collect to send to the DNR by $.15, making the total fee of $25.65 a ton as opposed to the $25.50 a ton, that it is now. He advised that Commissioners can continue to anticipate that this state fee will climb in accordance with the emphases on site cleanup and EPD direction on their environmental regulations. He would recommend that the Board send out notices that the DNR has increased this fee, and the county will begin collecting the additional $.15 as of at least July 1st. Motion was made by Mr. Harris to increase the DNR fee coming into the landfill beginning July 1, 2005 by $.15, seconded by Mrs. Pheil, motion carried unanimously.

REAPPOINT MEMBERS TO THE MIDDLE FLINT RDC BOARD

Motion was made by Mr. Faircloth to reappoint James Harris and Jeff Couturier to the Middle Flint FY 2006 Board of Directors, term running from July 1, 2005 to June 30, 2006, seconded by Mr. Nance, motion carried unanimously. Administrator Crapse advised that there is certain criteria that has to be met to be on this Board, and this is why it was not advertised.

TABLE APPROVAL OF EZ CONTRACT FOR HATLEY FIRE STATION

Administrator Crapse reported that the EZ Contract for the Hatley Fire Station has not been prepared and delivered. Motion was made by Mrs. Pheil to table the approval of the contracts for the Hatley Fire Station, seconded by Mr. Faircloth, motion carried unanimously.

CITY OF CORDELE REQUEST FOR ASSISTANCE IN FUNDING OVERRUN

Administrator Crapse reported that Commissioners have a letter from the City of Cordele requesting assistance in covering the overage in the elevated water tank for the Cedar Creek Industrial Park. The City bid this out, the low bid was $1,418,466.00, plus the engineering and soil testing fees of $97,000.00, and $134,000.00 for the piping and connections. The City said they can do the piping and connections in house, but materials will cost around $75,000.00, bottom line is that the City has requested $590,566.00 in funding the amount over the Intergovernmental Agreement of $1 million. The $1 million includes the $172,000.00 that the City had already agreed to undertake with regard to this project, which basically leaves the real overage at $418,566.00. In accordance with our Intergovernmental Agreement with SPLOST, it was agreed for SPLOST funds not to exceed $1 million to go to the City of Cordele for this project, if we change that, we would need to renegotiate or amend the Intergovernmental Agreement. If the County would like to participate and offer some assistance, he has prepared an alternative which would allow for this to remain a community-wide project where everybody participates, and if they chose to do this he would recommend that the county provide $139,500.00 to be allocated from the county SPLOST Contingency Fund Project, $139,500.00 to be allocated from The Development Authority Project, and $139,566.00 to come from the City of Cordele. Mr. Crapse stated he has talked with Bruce at IDC, and they are team players, so he doesn’t think they will have a problem with this. Motion was made by Mr. Harris to write a letter to the City of Cordele advising them of this proposal with the IDC, IDA, and the City of Cordele paying 33 1/3% each utilized from the SPLOST budget, and commit our financial support of the county’s $139,500.00, seconded by Mrs. Pheil, motion carried unanimously.

ADOPTION OF CRISP COUNTY LOCAL GOVERNMENT HEALTH PLAN 2005/2006

Administrator Crapse reported that last week they had a work session on the Health Plan and went over the many courses of action available to the county as to the plan, to fund the additional 15% increase in health insurance costs. The plan reserves are dangerously low, at the end of April we had $156,000.00 in cash reserves in the plan, and our goal is to have a $500,000.00 reserve in our plan. As you know a few years ago the County and Power Commission had to come up with an extra $100,000.00 each because of lagging reserves, and we believe that it is essential that we maintain a reasonable reserve within the health plan. He advised that because of the increase, we need to generate $250,000.00 of additional revenue in the plan, and at the work session, the staff recommendations were gone over, all the options were discussed, and recommendations were presented. They were: 1) to increase the employer contribution by 5%, increase the employee cost for employee coverage by 5%, and increase the employee cost for dependent coverage by 5%, this would begin in October when the plan year goes into effect; 2) in January, there would be an increase in the deductible from $500 in network, $1,000 out of network to $1,000 in network, $2,000 out of network, and allow the employee the option of paying a higher contribution, another 20% making a total of 25%, in order to maintain their lower deductible. Employee could choose their health care status depending on their particular situation; 3) implementation of another insurance plan which would include the elected and appointed officials, this will result in some additional cost savings to the plan due to the plan design itself; and become effective June 1, 2005, and 4) initiate a health maintenance program to reduce the long range cost of chronic illness to become effective in October. Motion was made by Mrs. Pheil to increase the contribution of the employee, employer, and dependent coverage by 5% each, effective with the plan year October 1, 2005, seconded by Mr. Harris, motion carried unanimously. Motion was made by Mrs. Pheil to increase the deductible from $500/$1000 to $1000/$2000, and allowing the employee to pay a higher contribution to keep the lower deductibles, effective January 1, 2006, and if they want the lower deductible they will pay a higher contribution of an extra 20%, seconded by Mr. Harris, motion carried unanimously. Motion was made by Mrs. Pheil to adopt an “other participates plan”, which would include elected and appointed officials to begin June 1, 2005, seconded by Mr. Harris, motion carried unanimously. Motion was made by Mr. Faircloth to adopt or include a health maintenance program within the health insurance coverage to begin October 1, 2005, and would be a voluntary program, seconded by Mr. Harris, motion carried with Mrs. Pheil voting no.

CONSOLIDATION OF DISBURSEMENT ACCOUNTS

Mrs. Leverett stated that in order to streamline the cash disbursements and save a little money and time, they would like to consolidate and have one central disbursement account. This will allow them to order checks for just one account instead of the four now, and also help reduce the number of checks that has to be signed. Motion was made by Mr. Faircloth to consolidate the disbursement account, seconded by Mr. Harris, motion carried unanimously.

FINANCIAL REPORT

Mrs. Leverett reported she has the April report, which is 10 months of this fiscal year. In the General Fund, revenues are exceeding expenditures by about 12% or $1.5 million; Landfill Fund is still suffering, we have a $713,000 loss year to date but the tonnage is up about 25% over last month; Waterworks Fund income year to date is $35,000; Total cash on hand for all funds is $12.6 million; Revolving Loan Fund, a check was received yesterday from Circle J and one from Walker Friday, which is not reflected in the balance; SPLOST collections year to date is $13.9 million and only $9,000 was spent this month in SPLOST; and in the summary, budget to actual, by departments, everyone should be about 83%.

EXTRA MONEY FROM SPLOST ARTS ALLIANCE BLDG. GO TO COUNTY BLDGS.

Administrator Crapse reported that in the current SPLOST, we have about $187,000 left in the county buildings fund, and there are monies from the previous SPLOST left for the purchase of the Recreation Building to be operated by the Arts Alliance in the amount of $140,000. This means that the remainder of the $269,000.00 or another $130,000 for the Arts Center, is going to have to come out of the $187,000, leaving only about $57,000 to do the DMVS Building, which in reality is not enough money. In SPLOST, you pay for all of your projects and then anything that is left over after all of the projects have been paid, goes into the excess, and in this case in the old SPLOST, it goes into county roads. He thinks that the folks involved in the Arts pretty much think they have about $340,000 out there, but when we purchase the Arts Building and what accessories they need, essentially that project will be completed under budget. In order to have the money available to complete the DMVS Building, it would be his recommendation that the Board determine that the Arts project is completed and closed out with the purchase of the building, otherwise Commissioners may have some continuing requests to spend that additional money on other things for arts. Chairman Henry stated that whatever the money was voted on by the people originally is what we need to do, as we do not want to undermine any organization, and he suggested that if we have any doubt about the allocation or disbursement of those funds, that we ask Mr. Pfeiffer to research this and come back with a recommendation or the information for us. Mr. Pfeiffer stated that he would be glad to do that, and advised that there were two SPLOSTS that impact this, the first one was done as a Recreation Department project that was for the building, $235,000 separated out of the Recreation Building Project main building to have a separate Arts Center, and the second one was again included in Recreation, but it was not in either vote as to what went where, so he thinks they would have to go back to the correspondence.. He advised that these funds were reallocated from the Recreation Building to the County Buildings SPLOST, and whatever is in the county buildings SPLOST, the Commission has the power to spend on any county building. Administrator Crapse advised that this was done during the reallocation when the did they GSP Building and the tower, so there is no longer a tie to that money to recreation. Motion was made by Mr. Faircloth that once the funding of the Arts Center Project is complete, to use the extra money in the SPLOST County Building Fund as necessary as decided by the Board within the area of county buildings, seconded by Mrs. Pheil, motion carried unanimously.

PUBLIC DEFENDER REQUEST APPROVED

Burt Baker, Circuit Public Defender for the Cordele Judicial Circuit, reported that it is renewal time for the budget and contracts, and the budget request he has is consistent with what they asked for last year in terms of dollars. He advised that in regard to their invoices, they have been sending these to Nolan Martin, Eighth District Judicial Administrator, and they can continue to do that if Commissioners want to or they can establish one of the counties to act as agent for the other three; if we do this, he would like for it to be Crisp as being the seat of the Judicial Circuit. The reason we have used the Judicial Administrator in the past was that was part of the Judiciary, the Judiciary is kinda wanting to spin them off. He stated that Mr. Martin has been great to work for and does a good job, but he thinks it is time that we establish the relationships with each other. He wants to do what makes the most sense, is the cheapest, and is the easiest. As all the other counties has to agree, he will be going to each one in the next week or so. Administrator Crapse stated that if it acceptable to Mr. Martin and to the other counties, then we will be willing to take on that responsibility. Mr. Baker asked if any of the Commissioners had any questions about indigent defense in general or any aspect of their program, and Mr. Faircloth asked how much quality is there? Mr. Baker advised that he has been doing indigent defense work for over ten years, and he thinks they do a good job, but maybe he would like to talk to some of the judges or some of their clients, but they do have several more lawyers than they have had in the past to help with the case load. Administrator Crapse stated that all the reports he gets from the judges is the system is it is working very well. Mr. Baker advised that he needs an appropriation of $71,879.47 from Crisp County for the next fiscal year. Motion was made by Mr. Faircloth to authorize the execution of the Contract from the Public Defender’s Office and the appropriation of $71,879.47, seconded by Mr. Nance, motion carried unanimously.

JOSEPH PACULA COMMENTS

Joseph Pacula, a resident of Cedar Lakes Estates but not in the flooded area, advised Commissioners that he does underground utilities and plumbing, sanitary systems, and building for a living. Being a sanitarian, one code is that sewage cannot go into an open body of water because there a hundreds of bacteria in sewage that there is no cure, and this is happening in the Cedar Lakes Estates. His neighbors are also suspectable to mold coming from flooding, this is not a nuisance but a health issue, and he wants to encourage them to get this project done. Chairman Henry thanked Mr. Pacula for sharing this information with them. Administrator Crapse assured him that they are pursuing all avenues to find any monies available for these projects, but they are not the only area in the county with this problem. He showed a couple of photos and comments from the Health Department concerning the Omar Height area with regards to water and sewage standing in the ditches. Mr. Pacula thanked Commissioners for their time as he realized Commissioners are working on the flooding problems throughout the county.

APPROVE SPLOST AIRPORT FUNDS

Administrator Crapse reported that they have word that they will received a $758,000 grant for an airport runway project; FAA is providing $578,000, Dot is providing $127,700, and our part is $52,719, which is allocated in SPLOST. He advised that his request is that the Board approve the expenditure of funds up to $60,000 so that they can get the contracts ready to go. Motion was made by Mrs. Pheil to approve the expenditure of up to $60,000 coming out of SPLOST funds for repair of an airport runway, seconded by Mr. Faircloth, motion carried unanimously.

ADMINISTRATOR’S REPORT

Administrator Crapse reported: 1) he attended several meetings and events during the month; 2) there was one new SPLOST approved this month, $5,500, for a 1994 Dump Truck for the City of Arabi; 3) the Crisp County EMA has received a $275,000, 100% Homeland Security Grant, to purchase a new bus for the Mobile Command Center. Crisp County was also awarded a $60,000 EZ Grant for the Hatley Fire Station and $35,000 for a Revolving Loan Fund targeted to the West Side of Cordele; 4) our Hazard Mitigation Program Grant for Warning Sirens submitted by the EMA was found to meet federal standards for funding, but was not high enough on the priority list to be funded at this time. The full application for funding as an “alternative project” when funds are available was provided to the EMA for completion and submission to OHS-GEMA; 5) we received the final check from GEMA/FEMA for $5,200 for Hurricane Frances damage claims from the Power Commission; 6) following the oral argument on the “Love Stuff” appeal in February, our attorney filed an Appellees’ Brief and Motion to Dismiss Appeal on April 25th in the Supreme Court of Georgia. We have not yet had a ruling but it could be any time or as late as August; 7) our GEMA Application in conjunction with the Northside Project has passed the first step with EPD and been found “environmentally acceptable”. They must still approve the plans and specs when they are prepared; 8) the Grand Jury met yesterday and returned 42 true bills of 42 considered; 9) Folsom Construction Company has been sent a letter concerning the New Town Streets Project. It is now 86 days over the 180 day contract period. There are liquidated damages to be assessed at the rate of $200 per day over the 180 day contract; 10) the Recreation Department is gearing up for Day Camp and Swimming when school is out at the end of the month; 11) there is a meeting tomorrow, May 11th at 10:00 a.m., at the RDC in Ellaville, on a regional Aerial Photo update. Funds are being requested by the Board of Assessors for this project; and Thursday, May 12th, with GDOT on the STIP, here at the Commissioners Office; 12) the Leadership Crisp Class of 2005 Graduation is Thursday, May 19, 2005, 7:00 p.m., at The Resort; 13) we are moving on in the Budget process and need to schedule some Budget Workshops. We propose two to begin with on May 16th and May 19th at 9:00 a.m., if these are convenient with you; and 14) May 31st is the 5th Tuesday and the next scheduled meeting of the City/County Planning Committee.

COMMISSIONERS PROCEED WITH STUDY

Motion was made by Mr. Faircloth to proceed with the standardized job description and pay scale study to present for the Board’s approval, seconded by Mrs. Pheil, motion carried unanimously.

ADJOURNMENT

Motion was made by Mr. Faircloth to adjourn the meeting at 12:59 p.m., seconded by Mr. Harris, motion carried unanimously.



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