MINUTES OF THE BOARD OF COMMISSIONERS
MEETING HELD ON APRIL 12, 2005
The meeting was called to order at 9:00 a.m. by Chairman Ferrell Henry, with Commissioners James D. Harris, A. James Nance, Joyce C. Pheil, and Brad Faircloth in attendance. Others present were County Administrator Lester E. Crapse, Jr., County Attorney Guy D. Pfeiffer, Financial Director Sherrie Leverett, and Secretary Linda Finch. Rev. Commissioner James Nance gave the invocation.
Motion was made by Mr. Faircloth to approve the minutes of the meeting of March 8, 2005, seconded by Mr. Nance, motion carried unanimously.
ANNUAL CHILD ABUSE REPORT
Deborah Smith, Director of Crisp County Department of Family and Children Services, brought the annual Child Abuse Report. She stated that for FY2004, the number of reports to Child Protective Services were 493, up from 442 last year, they screened out 61, accepted for service 432, substantiated and opened 133, substantiated and closed 61, unsubstantiated and opened 10, and unsubstantiated and closed 228. The number of children involved in CPS investigations were 655, which is high for a county our size. She advised that substance abuse, poverty, and single family households plays a big role in our cases being higher than the normal. Mr. Faircloth asked if she had any recommendations that Commissioners could do, and she advised that we need strong collaboration of businesses and leadership in our community. Mrs. Pheil stated that the Crisp County Community Council, of which the Department of Family and Children Services are part, looks at these problems in the community and tries to come up with possible solutions. Mrs. Smith stated that at the beginning of FY2004, they had 57 children in foster care, the number of children in custody during 2004 was 56, the number remaining in foster care at the end of FY 2004 was 58, and they had six adoptions last year.
CHILD ABUSE PREVENTION MONTH PROCLAMATION
Administrator Crapse reported that the Board has been asked to adopt a Child Abuse Prevention Month Proclamation. He read the Proclamation proclaiming the month of April, 2005 as Child Abuse Prevention Month in Crisp County. Becky Shauf, member of Prevent Child Abuse, Crisp County; Deborah Smith; Ronaver Boatwright, Director of the Gateway Center; Linda Rollins, Social Services Supervisor; and Gene Ford, President of Prevent Child Abuse, Crisp County were present. Mrs. Shauf reported that in front of the Cordele Community Clubhouse are a number of pinwheels, and each pinwheel represents one substantiated case of child abuse in Crisp County in this year. Motion was made by Mr. Nance to adopt the Child Abuse Prevention Month Proclamation, seconded by Mr. Faircloth, motion carried unanimously.
VIETNAM VETERANS WEEK RECOGNITION PROCLAMATION
Administrator Crapse read Proclamation designating May 1st as Loyalty Day and recognizing the veterans of foreign wars of the United States and itís Ladies Auxiliary, and proclaiming Vietnam Veterans Recognition Week as May 1st thru 7th. Motion was made by Mr. Nance to adopt Proclamation of Vietnam Veterans Recognition Week in Crisp County May 1st thru 7th, seconded by Mr. Faircloth, motion carried unanimously. The Vietnam Veterans in the audience were recognized and thanked for what they had done for our country by the Chairman and Commissioners.
CEDAR LAKES/BOB WHITE S/DíS WATER PROBLEMS
A large crowd from the Cedar Lakes/Bob White Subdivisions came before the Commissioners to address water problems in their subdivisions. Luke Raines, spokesperson, stated that all of the Commissioners saw what a mess they had with water in their subdivisions Easter Sunday, and replied that it is getting increasingly worse. Mr. Raines asked what had been done since the study was completed last year, and Chairman Henry reported that a continual effort has been made to obtain funds from the state and federal government to do whatever we can in this area. Mr. Raines stated that the county was designated a disaster area from the rains on Easter weekend, and arenít funds generally made available for flood relief. Administrator Crapse reported that the county had an emergency declaration, not a disaster declaration, that weekend, as a result of this, there was no funding made available for private property damage at this point. He advised that they have requested some assistance, there were six to seven households that did receive flood water within their residences, and they were specifically sought out because of that damage. Some consideration in terms of support from state and federal agencies may be available but, as of now, they have no response to that request. Mr. Crapse reported that the report Mr. Raines was talking about, and a request was sent from the Commissioners office to a number of locations to try to find some assistance in funding. He said the county has requested help from GEMA for GEMA Mitigation Funds, however, the response from GEMA was that it was determined that we did not show enough damage over the years to submit a grant application, but they continue to address this though our local legislators, Representative Floyd and Senator Carter, and we have sent a delegation to Washington, D.C. to address our Congressional Representatives with regard to this issue, and we specifically sent a request for $500,000.00 to Congressman Bishop to address the chronic problems in the Cedar Lakes area. He advised that yesterday we received an announcement that there were funds available for non point source projects, these projects are basically for pollution problems, but they will try to apply this year like they tried last year and failed, to connect the water flow to anything that they can, pollution or otherwise, in order to get some relief. He stated that the Board of Commissioners and himself are committed to trying all the avenues that they can identify through any source they have, to get attention to resolving this issue by getting some help, as this is an extremely expensive proposition. Mr. Raines said the creek between Culpepper Road and Hwy. 300, Burch property, is a really big problem with debris and trash, and also the railroad issue has to be addressed, but donít expect any corporation from the railroad. Mr. Pfeiffer stated that the county would probably have to condemn private property before the county could work on this. Administrator Crapse reported that we have places upstream from Cedar Lakes that also have problems, and they would like the County to come in and fix that problem as well. Chairman Henry advised that this Board is concerned about this situation and other areas we have in the county, and the Board is committed to do what they can do legally first and secondly to continue to contact these people and stay on top of this problem. He suggested that we set up some kind of correspondence or communication where they will be kept abreast of what we are doing. Mr. Faircloth advised that he would be willing to work with Mr. Raines doing whatever possible to find solutions and work in conjunction with him and keep him informed of what the Commissioners are doing, with Commissioners approval. Mr. Harris agreed that there is a problem there along with other places in the county. Mr. Nance advised that he feels for the families that have to go through this, and would like to see the County continue to try to move forward and communicate together so that hopefully we can find some type of resolution. Mrs. Pheil advised that she doesnít want any family to go through what she went through in 1994, when she had fourteen inches of water in her house, and even though they havenít been successful in getting some help, you can rest assured that every time a disaster is declared, the first thing she asks is there any money anywhere that the County can get for the flooding problems, and she will continue to be persistent in that area. Chairman Henry suggested that we formulate a community-wide committee that represents different areas of our county, and that we ask these citizens and knowledgeable people to work closely with the Board of Commissioners in goal setting and helping to solve this problem in Crisp County. Dr. Harry Latham, homeowner in Cedar Lake Estates, stated that he thinks this is a health problem as peopleís houses and basements get flooded and this promotes a tremendous amount of mold growth that is very highly allergenic, plus a lot of septic systems back up creating a problem. Steve Bridges, homeowner, stated that this water situation is a big concern of theirs, and it is increasingly worsening in this area, and with the additional construction east of them, it will continue to take less rain to cause a flooding problem. He stated that maybe all the homeowners could write a letter to the Public Service Commission to get more attention. Administrator Crapse reported that the county has just received the final approval of the countyís Hazard Mitigation Plan from the state and federal government, that is the first official step to make the county eligible for funding in these kinds of matters, and the first in the State of Georgia.
PUBLIC HEARING - SHORELINE DEVELOPMENT
Connie Sangster, Planning Director, has a request from Shoreline Development to rezone property that is now zoned RS2, Single Family Residential, to PRD, Private Residential Development. The subdivision owner is planning on making this a gated community, and this will be our first request for a gated community in the county. The interior roads will be built by county standards, and her main concern is that they can provide documentation of emergency vehicle access to the gated community, and an owners release at the time of resale of the property stating that the road is not county maintained, it is the responsibility of the entity or the homeowners association. She advised that since this is a Public Hearing, Commissioners will make the decision at the next regular meeting. Chairman Henry opened the Public Hearing for the proposed rezoning, property located at the intersection of Antioch Church Road and Old Coney Road, asked for any comments for the rezoning request. Rann Folsom, owner, stated that through the market studies, it appears that there is a big market for a gated community, and he thinks a lot of people want that exclusivity. Rick Walsh, owner of The Door & Window Company, stated that these gates have all the bells and whistles, safety features, and a yelp system that is tuned in to the siren of the police and fire department. With the blast of the siren, the yelp system automatically opens the gate. Chairman Henry asked for any opposition to this request, and there were none. He declared the Public Hearing closed.
REQUEST FROM JOE WILLIAMS
Ms. Sangster reported that Joe Williams, property owner in Lincolm Pinch Subdivision, has asked that the county abandon an undeveloped public road that was recorded in his proposed subdivision. She advised that the Vans, Slades, and Smiths all own property back in this subdivision. The area he wants to abandon is to connect his waterfront lot to his existing parcel. She has talked with Public Works Director Carl Gamble, and the county has never worked this, and she has not heard from any property owners regarding this, except Sandra Slade, who was concerned that Mr. Williams was going to build a road, but there will be no new road developed. Motion was made by Mr. Harris to grant the request, seconded by Mrs. Pheil, motion carried unanimously.
MARKETING SERVICE CONTRACT WITH MEAG
Administrator Crapse reported that he has the Marketing Service Contract between the Power Commission and MEAG, however because the Power Commission is essentially an operating entity of the County, the County has to approve it. The Operating Agreement has already been approved by the Power Commission, and this Board should approve this Agreement and Resolution to adopt the Marketing Agreement. Motion was made by Mrs. Pheil to approve the Agreement and Resolution for the Marketing Service Contract with MEAG, seconded by Mr. Harris, motion carried unanimously.
SOLID WASTE ORDINANCE AMENDMENT
Administrator Crapse reported that at the time we were dealing with the mediation with the City of Cordele, one of our primary goals in improving the financial insurance at the landfill, was to reach an agreement with Onyx to bring all the household waste generated in Crisp County to the Crisp County Landfill. At that time, there was some reluctance to do that from Onyx, that contract expires, and it becomes a requirement after September, 2005; however, they have continued to pursue this with Onyx. Last month the Board was first introduced to an Ordinance that would require that to happen without regard to the contractual agreement with the City and Onyx. Onyx has voluntarily indicated their wish to cooperate with the County, and they have agreed to bring all of the conforming waste to the landfill in exchange for being able to take the non-conforming waste, that we donít want, out of the county. He did coordinate this with the Landfill Attorney, Charles Jones, concurring in that agreement, and also because we never know from day to day who our contract hauler may be, they are recommending that the Board adopt the Ordinance Amendment requiring that all the conforming waste be brought to the Crisp County Landfill. We will get some additional tonnage in the landfill immediately, which will help our financial assurance in this fiscal year, which will help us our in our audit next year and our financial situation. Motion was made by Mrs. Pheil to adopt the Solid Waste Ordinance Amendment which requires household and commercial waste generated in Crisp County to go to the Crisp County Landfill, seconded by Mr. Harris, motion carried unanimously. Mr. Harris asked about the Randolph County request to bring their garbage to the landfill. Administrator Crapse reported that they have been down a couple of times and looked at the facility, they wish to make an agreement with the County, but they are currently hauling their waste in a standard tractor-trailer, and there is no way to off load that waste at the landfill.
LETTER OF REQUEST FOR COVERED DIRT STORAGE AT SWMA
Administrator Crapse read a proposed request that he had written from the Commissioners addressed to Mrs. Pheil, Chairwoman of the Solid Waste Management Authority, requesting the Solid Waste Management Authority to allow Crisp County to use two composting sheds for the storage of dry materials to be used for road repairs needed following unusual rain events. He said this need became obvious after the last several rains, because you cannot repair wet muddy roads with wet dirt, and this will help them get roads back in business pretty quickly. He said one shed would store sand clay base and the other top soil, so they wonít contaminate the two materials. Motion was made by Mrs. Pheil to send the letter to Solid Waste Authority requesting the use of two composing sheds at the Solid Waste site, seconded by Mr. Harris, motion carried unanimously.
INDIGENT DEFENSE CONTRACT/APPLICATION FEES
Mr. Pfeiffer reported that the state funds Indigent Defense for the Superior and Juvenile Courts but not for any of the other courts, he has a proposed Resolution where the local Public Defenders Office will provide this service to the Municipal, Probate, and Magistrate Courts; but they needed $10,000.00 in order to fund another person in the Defenders Office. This is an Agreement that is based on the revenues that are generated by the various courts in appropriating that $10,000.00, and the City of Cordele and the Town of Arabi have approved this. The County will be obligated to pay $6,800.00, City of Cordele will pay $3,000.00, and the Town of Arabi will pay $200.00 annually, and the Public Defenders Office will provide whatever indigent defense is required in the Probate and Magistrate Court. The proposed Resolution Authorizes the execution of the Contract with the Public Defender Office and for the provision of Indigent Legal Defense for one year, as no one knows how much work is going to be involved, and the Ordinance authorizing a $50.00 application fee for those persons who seek indigent defense. Motion was made by Mr. Harris to adopt the Resolution Authorizing the Execution of the Contract with the Public Defender Office and the Ordinance Authorizing the $50.00 Application Fee with funds for the first installment to come out of contingency funds and budget for the second installment, seconded by Mr. Nance, motion carried unanimously.
RESOLUTION ON ABANDONMENT OF OLD ROW AT I-75, EXIT 104
Mr. Pfeiffer reported that this is part of the Frontage Road at Exit 104. In the widening of I-75, the DOT is going to redo that road completely, and a portion of that road is a county road. This is a proposed Resolution that abandons that portion, and we will Quit Claim the interest the county has in that road to the DOT so they can proceed with their project. He advised that the county road department has determined that the properties that are being serviced by the current Frontage Road will not be cutting anyone off from access they have now. Administrator Crapse stated that essentially DOT will build a new road that will start directly across from Cown Road, will come south and turn west behind the motel, and then continue an ďsĒ curve and go in front of the trucking company. After the state builds the new road, they will turn it over to the county for maintenance. Motion was made by Mr. Harris to adopt the Resolution Authorizing the Execution of a Quit Claim Deed to the GDOT Conveying a portion of the Crisp County Road System and authorizing the Chairman to execute and deliver a Quit Claim Deed to GDOT, seconded by Mrs. Pheil, motion carried unanimously.
EXECUTION OF WARRANTY DEED FOR GSP POST 30-05
Administrator Crapse reported that we have a temporary agreement with the Georgia State Patrol for the occupation and use of their new building, this action is conferring that to them in the terms of a Warranty Deed and Resolution that basically gives the Commissions authority to transfer that property to the State of Georgia, Department of Public Safety, for use as a Georgia State Patrol Post 30. Their is also the owners affidavit that we do in fact own the property and have the right to transfer the property. Mr. Pfeiffer stated that there is a reverter in the Warranty Deed that if it ever ceases to be used as a state patrol barracks facility, then the title will revert back to the county. Motion was made by Mrs. Pheil to adopt the Resolution Authorizing the Execution of the Warranty Deed to the State of Georgia for Georgia State Patrol Barracks and Quarters, seconded by Mr. Nance, motion carried unanimously.
DISCUSS SALE OF PROPERTY TO FARM BUREAU
Administrator Crapse stated that he has been approached by J. W. Adkins on behalf of the Farm Bureau about purchasing a small piece of land behind the existing Farm Bureau building from the county. The land would be coming from the land the County recently purchased for the youth ball complex; he doesnít have any difficulty with the request, but our grant application stated that the property would be placed in permanent recreational use, and we have already had to give the DOT about a quarter acre for right-of-way since we purchased the property. He advised that he is really reluctant to ask for a second exception for private use, but he wants to support the Farm Bureau and their request. He has discussed this with Mr. Pfeiffer, and the Farm Bureauís primary concern is that the storage building they have is on county property, and they would like to keep the permanent shade with the pecan trees, as they had to take their trees out to put in their building. He recommends that we enter into an encroachment agreement with the Farm Bureau to allow them to leave the building were it is. Motion was made by Mr. Nance approving the Encroachment Agreement to Farm Bureau to allow them to keep the storage building on county property, and county will do everything possible to save the pecan trees adjacent to the property, seconded by Mr. Harris, motion carried unanimously.
GO INTO EXECUTIVE SESSION
Motion was made by Mr. Nance to go into Executive Session for the purpose of discussing the hiring of personnel, seconded by Mr. Harris, motion carried unanimously.
COME OUT OF EXECUTIVE SESSION
Motion was made by Mr. Harris to come out of Executive Session, seconded by Mr. Nance, motion carried unanimously.
APPOINTMENT OF TAX ASSESSOR BOARD MEMBER
Motion was made by Mrs. Pheil to appoint Robert Powell to the Board of Tax Assessorís to fill the seat vacated by W. M. Davis expiring on March 31, 2005, Motion was made by Mr. Nance to close the nominations, seconded by Mr. Harris, motion carried unanimously. The Board appointed Robert Powell to the Board of Tax Assessors, term expiring March 31, 2011. Mr. Faircloth advised that he would like at some point for Commissioners to change the procedures and make sure there is no future conflict with Mr. Powell being appointed to this Board, he looks forward to working with Mr. Powell, as a good relationship between the two Boards are very important; he hopes that he will not follow suit in the current attitude that is there now. Chairman Henry took exception to this, and advised that this is not the discussion that we are here for.
REAPPOINTMENT OF FAMILY & CHILDREN SERVICES BOARD MEMBER
Motion was made by Mr. Nance to reappoint Dorothy Schofield to the Crisp County Board of Family & Children Services whose term expires June 30, 2005. Motion was made by Mrs. Pheil to close the nominations, seconded by Mr. Nance, motion carried unanimously. The Board reappointed Dorothy Schofield to the Crisp County Board of Family & Children Services term expiring June 30, 2010.
APPOINTMENT TO CRISP COUNTY AIRPORT BOARD
Motion was made by Mr. Nance to appoint Wayne Castleberry to the Crisp County Airport Board to fill the unexpired seat of Charles Hurt, expiring December, 2006. Motion was made by Mr. Nance to close the nominations, seconded by Mr. Harris, motion carried with Mrs. Pheil abstaining because one of the applicants is related to her. The Board appointed Wayne Castleberry to fill this unexpired term on the Crisp County Airport Board, term expiring December 31, 2006.
APPOINTMENT TO TOURISM BOARD
Motion was made by Mr. Nance to appoint Carol Ann Moore to the Tourism Board to fill the term of Charles Luther, who chose not to be reappointed, expiring March 31, 2005. Motion was made by Mr. Nance to close the nominations, seconded by Mrs. Pheil, motion carried unanimously. The Board appointed Carol Ann Moore to the Tourism Board expiring March 31, 2008.
STANDARDIZED JOB DESCRIPTIONS & PAY SCALE
Administrator Crapse reported that standardized job descriptions & pay scale was one of the items that was discussed at the Commissioners Strategic Planning Retreat. It was referred to the Finance Committee, and it was their recommendation, based on preliminary budget requests and the escalating cost of benefits, to develop standardized job descriptions, pay survey and the development of a pay scale for the Board to consider adopting. There were also a lengthy discussion regarding health insurance, and the Finance Committee also recommended that there be a committee of the whole board workshop on health insurance issues. Mr. Pfeiffer advised that the only way the Sheriff, Clerk of Court, Probate Court, and Tax Commissioner employees would come into such a system, would be if those Officials approve this; they have never signed the County Employee Personnel Policy, and this would become part of that Policy, and if they are not going to sign this, there may be no need to spend the money to find out how to handle those employees. He does think it is a good idea, as you can get the study to determine questions to be able to evaluate the budgets on the equity between offices. Administrator Crapse stated that you can adopt an optional step system without going to a merit system, it would be a guideline to go by. He advised that it can be extremely controversial, but in the long run, it is his belief, it does allow you to treat people more equitably as opposed to making decisions based on their personality. This is real money that will be spent, and if the Board does not fully intend to follow through with it, donít do it just for show, and you do need to bring the Constitutional Officers on up front. He does think it is a logical way to move the organization forward diligently, and have a basis for making decisions, but it is up to the Board. By common consent, Commissioners took the recommendation of the Finance Committee to pursue an independent organization to develop a pay scale for the Commissioners consideration.
SOLID WASTE COLLECTION PROPOSAL
Administrator Crapse and Carl Gamble, Public Works Director, along with the Public Works Committee, have come up with a solid waste collection proposal. They showed a map with colored dots, the dots represent every dumpster site in the county. Administrator Crapse stated that the three green dots are sites with a dumpster that are primarily used for county purposes; the yellow dots are public dumpster sites that currently exist with no change; the pink dots, primarily to the far east and west borders of the county, are sites that they are recommending being closed because of abuse from other counties and other problems; the orange dots are existing sites which would be beefed up with numbers of containers from the sites to be closed; and the pink dot with the purple and an eight above it is the site outside of Crisp Academy on Hwy. 300 that is a real eyesore, they recommend closing that site, along with the two other pink dot sites with purple circles, conditional upon getting another piece of land to place these on. He advised that they can close down the more difficult sites, consolidate them where they have existing sites, then public works crews can do a better job by using the same time, gas, and effort to dump the other containers more often and thereby keeping those sites looking better. Reducing the number of sites was a commitment that was made in the Short Term Work Program for the Solid Waste Management Plan for the county, and they recommend nine sites to be shut down. He advised that they would like to try to see if they canít make a dent in keeping the county cleaner by 1) cutting down some of the abuse, and 2) being able to empty the same number of containers more times. Also, there needs to be some amount of awareness to let the residents know where the closest set of dumpsters may be to where they are so they can have access to them. Mrs. Pheil objected to closing the site at North Cedar Creek, as the people out in that area plant flowers there and consider this dumpster at the boat ramp as their own personal site. Mr. Gamble stated that it takes longer to get to this site than most of the others as the big trucks have to twist and turn around the curves. Administrator Crapse stated that this is a work in progress to see if we can do something regarding the complaints about trash in the county. Chairman Henry advised that he would like to incorporate with some kind of public awareness program, and also work with the Sheriffís Department in enforcing the law. By common consent, Commissioners approved the Public Works Committeeís recommendation to implement the proposal. Mrs. Pheil noted that she is in favor of the implementation, except for the one site at North Cedar Creek. There were no objection to this one site being delayed.
VERRICK MANUFACTURING RLF LOAN
Mr. Pfeiffer reported that he has sent letters to Verrick Manufacturing regarding their Revolving Loan Fund loan in February and March that they didnít respond to; Verrick has been promising Bob Evans, with the bank, that they are going to get the money to the county for a while. Last week, Mr. Pfeiffer sent them a letter that accelerated the loan, advising them that they owed the whole amount of the loan, and the interest rate is at 12%, and that we were foreclosing on the loan. The response he got today is that they want the County to adjust the loan to a thirty year loan. Mr. Pfeiffer recommends to just sit tight and proceed the way we are going.
DEPARTMENT OF NATURAL RESOURCES REQUEST
Administrator Crapse stated that they have received a letter from the Department of Natural Resources requesting the county to act as a fiscal agent for the deposit and disbursement of funds for them to do a construction project at the Fish Hatchery. Bob Weller, Fisheries Management Section Regional Supervisor, advised that the state had some capital outlay money available, they asked and their request was granted for some of this money to build a new residence at the Fish Hatchery. Currently there are two residences there, but one residence is in really bad shape. He stated that due to state procurement spending rules, they canít spend that amount of money in the time left in their fiscal year, which ends June 30th, and either they will have to go through the county, or he wonít get the money to build the residence. His department would still do all the work. Motion was made by Mr. Faircloth agreeing to be the fiscal agent for the Department of Natural Resources to build a residence at Cordele Fish Hatchery, seconded by Mr. Nance, motion carried unanimously.
Sherrie Leverett reported that Commissioners have the March report, and as of March 31st, year to date revenues are $10,392,000.00, year to date expenditures are $8,673,000.00 in the General Fund, and revenues are exceeding expenditures by about 14%; Landfill revenues year to date are $334,000.00 with operating expenses at $995,000.00, with year to date operating loss of $662,000.00; Water Fund has a total cash at the end of March of $398,000.00 with about a $30,000.00 year to date revenue over expenditures; Total cash at the end of March is $12,527,000.00 in all funds; Revolving Loan Fund Accounts show we did get a full payment from Circle J for the first time in a while, they are still behind, but they continue to bring something in every month, and Classic Surrounds paid their loan out in full in March, and SPLOST expenditures are $10,242,747.00 year to date, 2001-2005 SPLOST, with the biggest expenditure this month being the City of Cordele equalization pond, and we also received $24,475.00 that was redeposited into SPLOST from the Recreation Department equipment that was sold when we closed the golf course. She continues to work on the FY06 budget, and she will have the quarterly budget reviews with Department Heads soon.
COUNTY ADMINISTRATORíS REPORT
Administrator Crapse reported: 1) He attended several events during the month; 2) There were two new SPLOST expenditures approved this month, both in the Recreation Department program. The first was $62,986.00 for resurfacing six basketball and tennis courts, to the low bidder, Coursey Construction, Metter, Ga.; the second was $53,499.00 for sodding and irrigation of multi-purpose athletic fields at the Recreation Department, to the low bidder, Evergreen Grassing, Camilla, Ga.; 3) The Local Legislation creating the Board of Elections and Registration was sent to the Governor on April 5th and the Governorís office called Friday to verify that the Board supported the legislation; I expect that we will get the signed copy very soon; 4) We received our second check from GEMA/FEMA in the amount of $29,758.28 for Hurricane Frances damage claims from the Public Safety and Public Works damage; 5) Mosquito calls are beginning to come in so I thought I would give you an update on the Countyís program. The County keeps biological Larvacide on hand to treat known high breeding areas owned by the County. One dunk treats 100 square feet for 30 days. A card treats 2000 SF or 8 dunks would treat an area the size of a 20 ft. X 40 ft. Swimming pool. Each dunk cost $1.16 or $23.20 per card. For large areas the cost is rather prohibitive at $505.30 an acre. The County also has dunks available for citizens on a trial basis in appropriate areas, we provide one card of dunks for citizens to try and assess the effectiveness before they buy for their personal use; 6) Mediacom has announced a $3.00 rate increase to $45.95 for Family Cable. Family Cable customers will get two new channels-Customer Information Cannel (77) & TOON Disney (78). HBO High Definition will also be available to premium customers on Ch# 880; 7) FSA has agreed to the SWMA getting an appraisal of the SWMA real property and equipment, which is the first step in getting an unqualified audit for the SWMA and ultimately for the County; 8) Itís ACCG Policy Committee Sign-up time; at your place is a copy of your current committees and a new sign-up sheet. If you wish to sign-up for 2005, please complete the new form and return it to me at your convenience; 9) The eight surplus Golf Carts that the Board put up for sale have been sold. The initial offer was $5,200.00; sealed bids produced $6,358.00; we gained $1,158 with the bids. The other carts identified for other missions are now being distributed; 10) We have not yet had a Georgia Supreme Court ruling on the ďLove StuffĒ oral argument on their appeal, it could come as soon as April or as late as August; 11) As evidenced by the agenda, this month we did begin the Committee Meetings with the Finance and Public Works Committees, the Finance Committee requested a Full Board Workshop on Health Insurance. I have had several tentative dates but all have had conflicts. As you know we will be in Savannah April 23-noon on April 26th; that is the regular CCPC meeting date. Because the CCPC is the other major player in our health plan, Steve Rentfrow and I are proposing a joint working session with the CCPC during their regular meeting at 2:00 p., April 26th; if you think that you can leave Savannah a little early in order to be back by 2:00. In rechecking my schedule, I found that to do this we would have to miss the Business Session, the Door Prize Drawings, the Grand Prize Drawing and the Awards luncheon. If you would rather not miss this business day at the meeting, I will notify Steve and we will reschedule the CCPC meeting and the workshop; and 12) Also with regards to the ACCG trip, I have been arranging a dinner out for all of us one night during the trip. The open nights are Saturday the 23rd or Sunday the 24th, so whatís your pleasure?
DISCUSS JUSTICE CENTER
Administrator Crapse reported that now that we have had a successful SPLOST, he has been working on how to begin the land acquisition process for the Justice Center. Previously the Board had authorized him to pursue the purchase of property next door and at Southgate Center, but not limited to that. He has talked with Jack Hamilton, and Mr. Hamilton felt that it would be in the best interest of the County to retain a real estate broker to negotiate the purchase of land for the County in the same way the Hospital Authority negotiated the purchase of property that surrounds the hospital, this worked well in keeping the coffee shop talk down. He has asked Mr. Hamilton to prepare a Request For Qualification similar to the one that we used to select the ball park architect, but specifically directed toward the actions that would be required for a real estate broker to identify and negotiate land purchases and make a recommendation to the Board for the best site for the Justice Center. He asked Commissioners if they would like to select someone, or would they like to send out a competitive bid, or leave it to the Administrator, which is not his recommendation. Mrs. Pheil stated that if the county is going to hire a Realtor, she would like for everyone in the county to have a chance to be the Countyís Realtor, and stated that a little bit of competition may get us a better deal. All Commissioners agreed. By common consent, Commissioners authorized the Administrator to proceed with getting the RFQ for the Justice Center and putting this out for bids to all the Realtors in Crisp County.
ARTS CENTER BUILDING
Administrator Crapse reported that he did sign a purchase agreement on the Arts Center Building on behalf of the County.
THANK CARL GAMBLE & PUBLIC WORKS
Chairman Henry thanked Carl Gamble and his staff for the hard work they have done over the last few weeks because of the recent rains.
DOT CONTRACTS AUTHORIZED FOR RESURFACING OF ROADS
Administrator Crapse reported that we will receive 4.3 miles of LARP for resurfacing of Amboy Road from Hawpond to Wagonwheel Roads, Hatley Road from Arabi-Williford to Stokes Roads, and Lakeshore Way from Cork Ferry to Coney Roads. Resurfacing that we asked the DOT Commissioner for include Lakeshore Drive from Lakeshore Way to Hwy. 300, Williams Road from Hwy. 300 to Raines Station Road, Amboy Road from Wagonwheel to Brock Roads, Amboy Road from Brock to Cloverhouse Roads, and two streets in the Town of Arabi, 5th Street from 1st Avenue to the end of the pavement, and 3rd Avenue from Industrial Avenue to 1st Street. Also, the DOT Contracts for participation on the Drayton Road widening, leveling, and resurfacing. Motion was made by Mrs. Pheil to approve the Contracts when they come in, seconded by Mr. Harris, motion carried unanimously.
Motion was made by Mr. Harris to adjourn the meeting at 2:36 pm, seconded by Mrs. Pheil, motion carried unanimously.